UL0914 Provision of Survey Software to Integrate with Brightspace virtual learning environment to the University of Limerick

University of Limerick_1124

Survey software that integrates with BrightSpace, UL's virtual learning environment (VLE) to gather student feedback. The software must facilitate easy deployment of surveys for individual course offerings ("modules") and at any level within the BrightSpace defined hierarchy. The system should enable detailed real-time reporting at module level to the individual teacher/lecturer and their line manager, subject to minimum response thresholds. It should also enable aggregate and cascading reporting (e.g. by programme, department, faculty, institutional) at centralized levels. The ability to display/hide aggregate reports to/from respondents should be available. The student experience should be that they can access the feedback mechanism from their ‘home page’ within the VLE. The system should align with the principles of ULs Digital Enterprise Architecture and UL's IT Governance Process. SSO must be supported. The system must integrate with Brightspace using LTI Standard Integration. It should enable integration with other systems such as Power BI or have Open Data capabilities to facilitate BI and reporting. The system should be flexible enough to support different survey requirements for different types of module delivery and student cohorts. It should allow configurable workflows to support changes to internal processes and staff assigned to those processes. Ideally, the system should support textual data analysis and text redaction using automation. The system should: • enable students to provide feedback on each module that they study each semester. • enable evaluation of a module based on multiple delivery points • enable evaluation of multiple teaching personnel per individual delivery of the module. • enable appropriate communication and engagement mechanisms including automated personalised email invitations and reminders, easily accessible student and staff dashboard/widget within the VLE for all survey activity • enable detailed real-time reporting to the individual teacher/lecturer and their line manager. • Enable the teacher/lecturer to provide an update to students on how they have responded to feedback received from students • enable aggregate and cascading reporting for each level within BrightSpace defined hierarchy at centralized levels. • should support textual data analysis and text redaction using automation. Please note that Appendix3 Tenders Statement pages 24 and 25 are only required to be submitted. Pages 26-40 are only relevant to tenders valued at €250 Million.

Deadline

The time limit for receipt of tenders was 2024-07-22. The procurement was published on 2024-06-20.

Who?

• University of Limerick_1124

What?

Where?

• Éire/Ireland

Procurement history

Date	Document
2024-06-20	Contract notice

Contract notice (2024-06-20)
Object
Scope of the procurement
Title: UL0914 Provision of Survey Software to Integrate with Brightspace virtual learning environment to the University of Limerick
Short description:
“Survey software that integrates with BrightSpace, UL's virtual learning environment (VLE) to gather student feedback. The software must facilitate easy...”

Short description

Survey software that integrates with BrightSpace, UL's virtual learning environment (VLE) to gather student feedback. The software must facilitate easy deployment of surveys for individual course offerings ("modules") and at any level within the BrightSpace defined hierarchy. The system should enable detailed real-time reporting at module level to the individual teacher/lecturer and their line manager, subject to minimum response thresholds. It should also enable aggregate and cascading reporting (e.g. by programme, department, faculty, institutional) at centralized levels. The ability to display/hide aggregate reports to/from respondents should be available.  The student experience should be that they can access the feedback mechanism from their ‘home page’ within the VLE.  The system should align with the principles of ULs Digital Enterprise Architecture and UL's IT Governance Process. SSO must be supported.   The system must integrate with Brightspace using LTI Standard Integration. It should enable integration with other systems such as Power BI or have Open Data capabilities to facilitate BI and reporting.  The system should be flexible enough to support different survey requirements for different types of module delivery and student cohorts. It should allow configurable workflows to support changes to internal processes and staff assigned to those processes.    Ideally, the system should support textual data analysis and text redaction using automation. The system should:   • enable students to provide feedback on each module that they study each semester.   • enable evaluation of a module based on multiple delivery points • enable evaluation of multiple teaching personnel per individual delivery of the module.  • enable appropriate communication and engagement mechanisms including automated personalised email invitations and reminders, easily accessible student and staff dashboard/widget within the VLE for all survey activity • enable detailed real-time reporting to the individual teacher/lecturer and their line manager.   • Enable the teacher/lecturer to provide an update to students on how they have responded to feedback received from students  • enable aggregate and cascading reporting for each level within BrightSpace defined hierarchy at centralized levels.   • should support textual data analysis and text redaction using automation.  Please note that Appendix3 Tenders Statement pages 24 and 25 are only required to be submitted. Pages 26-40 are only relevant to tenders valued at €250 Million.

Type of contract: Services
Products/services: Education and training services 📦
Estimated value excluding VAT: 525 000 EUR 💰
Information about lots
Tenders may be submitted for maximum number of lots: 0
Description
Internal identifier: UL0914
Estimated value excluding VAT: 525 000 EUR 💰
Description of the procurement:
“Survey software that integrates with BrightSpace, UL's virtual learning environment (VLE) to gather student feedback. The software must facilitate easy...”

Description of the procurement

Survey software that integrates with BrightSpace, UL's virtual learning environment (VLE) to gather student feedback. The software must facilitate easy deployment of surveys for individual course offerings ("modules") and at any level within the BrightSpace defined hierarchy. The system should enable detailed real-time reporting at module level to the individual teacher/lecturer and their line manager, subject to minimum response thresholds. It should also enable aggregate and cascading reporting (e.g. by programme, department, faculty, institutional) at centralized levels. The ability to display/hide aggregate reports to/from respondents should be available.  The student experience should be that they can access the feedback mechanism from their ‘home page’ within the VLE.  The system should align with the principles of ULs Digital Enterprise Architecture and UL's IT Governance Process. SSO must be supported.   The system must integrate with Brightspace using LTI Standard Integration. It should enable integration with other systems such as Power BI or have Open Data capabilities to facilitate BI and reporting.  The system should be flexible enough to support different survey requirements for different types of module delivery and student cohorts. It should allow configurable workflows to support changes to internal processes and staff assigned to those processes.    Ideally, the system should support textual data analysis and text redaction using automation. The system should:   • enable students to provide feedback on each module that they study each semester.   • enable evaluation of a module based on multiple delivery points • enable evaluation of multiple teaching personnel per individual delivery of the module.  • enable appropriate communication and engagement mechanisms including automated personalised email invitations and reminders, easily accessible student and staff dashboard/widget within the VLE for all survey activity • enable detailed real-time reporting to the individual teacher/lecturer and their line manager.   • Enable the teacher/lecturer to provide an update to students on how they have responded to feedback received from students  • enable aggregate and cascading reporting for each level within BrightSpace defined hierarchy at centralized levels.   • should support textual data analysis and text redaction using automation.  Please note that Appendix3 Tenders Statement pages 24 and 25 are only required to be submitted. Pages 26-40 are only relevant to tenders valued at €250 Million.

Type of contract: Services
Products/services: Education and training services 📦
Additional products/services: Software package and information systems 📦
Miscellaneous software package and computer systems 📦
Title
Lot Identification Number: LOT-0001
Scope of the procurement
Additional products/services: Software package and information systems 📦
Miscellaneous software package and computer systems 📦

Procedure
Type of procedure
Open procedure ✅
Legal basis: Directive 2014/24/EU
Administrative information
Time limit for receipt of tenders or requests to participate: 2024-07-22 14:00:00 📅
Conditions for opening of tenders: 2024-07-22 14:30:00 📅
Conditions for opening of tenders (place): https://www.etenders.gov.ie/epps/cft/prepareViewCfTWS.do?resourceId=3817925
Languages in which tenders or requests to participate may be submitted: English 🗣️
Tendering terms
Tenderers may submit more than one tender
Opening date: 2024-07-22 14:30:00 📅
Place:
“https://www.etenders.gov.ie/epps/cft/prepareViewCfTWS.do?resourceId=3817925”
Languages in which tenders or requests to participate may be submitted: English 🗣️
Electronic invoicing: Required
Electronic ordering will be used ✅
Electronic payment will be used ✅

Legal, economic, financial and technical information
Conditions for participation
Exclusion ground: bankruptcy

Contracting authority
Name and addresses
Name: University of Limerick_1124
National registration number: 0032116A
Postal address: Castletroy, Limerick
Postal code: V94 T9PX
Postal town: Limerick
Country: Ireland 🇮🇪
E-mail: majella.ogorman@ul.ie 📧
Phone: 0868136262 📞
URL: https://www.ul.ie 🌏
Address of the buyer profile: https://www.ul.ie 🌏
Type of the contracting authority
Body governed by public law
Main activity
Education
Communication
Documents URL: https://www.etenders.gov.ie/epps/cft/listContractDocuments.do?resourceId=3817925 🌏
Participation URL: https://www.etenders.gov.ie/epps/cft/viewTenders.do?resourceId=3817925 🌏
Electronic submission: Required

Complementary information
Review body
Name: The High Court of Ireland
National registration number: The High Court of Ireland
Department: The High Court of Ireland
Postal address: Four Courts, Inns Quay, Dublin 7
Postal code: D07 WDX8
Postal town: Dublin
Country: Ireland 🇮🇪
E-mail: highcourtcentraloffice@courts.ie 📧
Phone: +353 1 8886000 📞
Information about electronic workflows
Electronic invoicing will be accepted
Electronic ordering will be used
Electronic payment will be used
Source: OJS 2024/S 120-368624 (2024-06-20)

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