THE PROVISION AND SUPPORT OF A DIGITAL DICTATION AND VOICE RECOGNITION SYSTEM

Beaumont Hospital_403

RCSI Hospitals requires a software system to manage clinical documentation, which can be dictated, typed and issued electronically in a timely fashion. The solution will provide flexible, secure, mobile recording options for clinicians and will be scalable for future expansion. Digital dictation and voice recognition services are currently reliant on the typing, printing and posting of clinical letters; this has led to backlogs of letters for typing and subsequent approval by clinicians, which has a knock-on effect of delays in issuing letters to GPs. The Contracting Authority intends to procure a system that will enable the timely dictation of clinical letters with voice recognition. Integration with Healthlink is essential to ensure that correspondence is issued to GPs as soon as possible to prevent any delays with follow-up care. There is also a need for accurate traceability of issued correspondence, enabling the auditing of the quality of documentation in line with HIQA standards. It is envisioned that the initial roll-out will concern the following constituent sites of RCSI Hospitals: • Connolly Hospital; • Cavan and Monaghan Hospitals; • Louth Hospitals. Thereafter, and at the discretion of RCSI Hospitals, the solution may be rolled out to Beaumont Hospital and the Rotunda Hospital. It is emphasised that no guarantee is offered, nor should any such guarantee be inferred, regarding the roll-out of the solution to any particular constituent site of RCSI Hospitals

Deadline

The time limit for receipt of tenders was 2024-05-17. The procurement was published on 2024-04-22.

Who?

• Beaumont Hospital_403

What?

Where?

• Éire/Ireland

Procurement history

Date	Document
2024-04-22	Contract notice

Contract notice (2024-04-22)
Object
Scope of the procurement
Title: The provision and support of a digital dictation and voice recognition system
Short description:
“RCSI Hospitals requires a software system to manage clinical documentation, which can be dictated, typed and issued electronically in a timely fashion. The...”
Type of contract: Supplies
Products/services: Voice recognition software package 📦
Estimated value excluding VAT: 5 000 000 EUR 💰
Information about lots
Tenders may be submitted for maximum number of lots: 0
Description
Internal identifier: 2971
Estimated value excluding VAT: 5 000 000 EUR 💰
Description of the procurement:
“RCSI Hospitals requires a software system to manage clinical documentation, which can be dictated, typed and issued electronically in a timely fashion. The...”
Type of contract: Supplies
Products/services: Voice recognition software package 📦
Additional products/services: Voice recognition software development services 📦
Dictating machines 📦
Typing services 📦
Medical software package 📦
Information about the limits on the number of candidates to be invited
Envisaged minimum number: 3
Maximum number: 3
Envisaged number of candidates: 3
Title
Lot Identification Number: LOT-0001
Scope of the procurement
Additional products/services: Voice recognition software development services 📦
Dictating machines 📦
Typing services 📦
Medical software package 📦

Procedure
Type of procedure
Negotiated procedure with prior call for competition ✅
Legal basis: Directive 2014/24/EU
Accelerated procedure:
“The services comprising the subject-matter of this contract are vitally necessary for the operation of a number of acute medical facilities. In the interest...”
Administrative information
Time limit for receipt of tenders or requests to participate: 2024-05-17 12:00:00 📅
Languages in which tenders or requests to participate may be submitted: English 🗣️
Information about reduction of the number of solutions or tenders during negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated ✅
Tendering terms
Tenderers may submit more than one tender
Languages in which tenders or requests to participate may be submitted: English 🗣️
Electronic invoicing: Allowed
Electronic ordering will be used ✅
Electronic payment will be used ✅

Legal, economic, financial and technical information
Economic and financial standing
List and brief description of selection criteria:
“As per the Qualification Questionnaire, available to download from www.etenders.gov.ie”
Conditions for participation
Exclusion ground: distorsion
Description of exclusion grounds:
“As per the Qualification Questionnaire, available to download from www.etenders.gov.ie”

Contracting authority
Name and addresses
Name: Beaumont Hospital_403
National registration number: N/a
Postal address: Beaumont Hospital, Beaumont Road
Postal code: Dublin 9
Postal town: Dublin
Country: Ireland 🇮🇪
E-mail: tendering@beaumont.ie 📧
Phone: 00353 18093000 📞
Address of the buyer profile: https://www.etenders.gov.ie 🌏
Type of the contracting authority
Body governed by public law
Main activity
Health
Communication
Documents URL: https://www.etenders.gov.ie/epps/cft/listContractDocuments.do?resourceId=3451895 🌏
Participation URL: https://www.etenders.gov.ie/epps/eawarding/showTenderList.do?resourceId=3451895 🌏
There is a maximum number of candidates to be invited for the second stage of the procedure ✅
Electronic submission: Required

Complementary information
Review body
Name: The High Court of Ireland
National registration number: The High Court of Ireland
Department: The High Court of Ireland
Postal address: Four Courts, Inns Quay, Dublin 7
Postal code: D07 WDX8
Postal town: Dublin
Country: Ireland 🇮🇪
E-mail: highcourtcentraloffice@courts.ie 📧
Phone: +353 1 8886000 📞
Information about electronic workflows
Electronic invoicing will be accepted
Electronic ordering will be used
Electronic payment will be used
Source: OJS 2024/S 080-240078 (2024-04-22)

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