Tender for Dublin Region Housing First Service in 4 Lots (Housing and Health Supports)

Housing and Sustainable Communities Agency

Housing Agency, in conjunction with the Dublin Region Homeless Executive and the HSE wishes to establish Framework Agreements as follows: • Lots 1 – 3: three (3) Single Party / and one (1) Multi Party frameworks to provide Housing First - Housing Supports service in the DRHE. • Lot - 4: one (1) Single Party framework to provide Housing First - Health Supports service in the DRHE. This procurement for both Lots is for the provision of a Housing First service (Housing and Health) to adults (over 18 years of age) experiencing rough sleeping and people who are long-term users of emergency accommodation, either on a continuous or episodic basis, across the four Dublin Local Authorities – Dublin City Council, Dun Laoghaire-Rathdown, Fingal, and South Dublin. The service will be made accessible to mixed gender and targeted primarily for single adults or couples, over 18 years of age, without dependent children. The composition of households may change over time and participation with Housing First will continue for as long as the support is required. Lots 1-3 - The Housing team involved must be capable of responding to a wide range of high and complex needs. Team members will be required to have the competencies and skills to build relationships with the target group whose needs may include enduring mental health problems and personality disorders, physical health issues, ongoing poly-drug use including alcohol and injecting drug use, offending behaviour including sex offending, physical and /or intellectual disability, and challenging behaviour. Lot 4 - A separate multidisciplinary Health team will provide health support for clients with challenging mental health and addiction issues and it will also support individuals in accessing psychiatric treatment and rehabilitation. The multidisciplinary team will include suitably qualified staff in general nursing, psychiatric nursing, mental health, substance use/ addiction, and other specialisms may be brokered as required. The full suite of requirements are contained within the tender documents. Tenderers must associate themselves with the competition in order to access the tender documents, ask and receive queries and submit a response. All responses must be submitted in a ZIP FILE format.

Deadline

The time limit for receipt of tenders was 2024-07-31. The procurement was published on 2024-06-28.

Who?

• Housing and Sustainable Communities Agency

What?

Where?

• Eastern and Midland › Dublin

Procurement history

Date	Document
2024-06-28	Contract notice
2024-07-24	Contract notice

Contract notice (2024-06-28)
Object
Scope of the procurement
Title: Tender for Dublin Region Housing First Service in 4 Lots (Housing and Health Supports)
Short description:

Type of contract: Services
Products/services: Social work and related services 📦
Estimated value excluding VAT: 58 000 000 EUR 💰
Information about lots
This contract is divided into lots ✅
Maximum number of lots that may be awarded to one tenderer: 1
Tenders may be submitted for maximum number of lots: 4

1️⃣
Internal identifier: 1
Title: Housing Supports - Tenancy Sourcing and Management (Framework 1)
Additional products/services:

Community health services 📦

Health and social work services 📦

Housing services 📦

+ 5 more

Other community, social and personal services 📦

Provision of services to the community 📦

Social services 📦

Social work services with accommodation 📦

Social work services without accommodation 📦

Title
Lot Identification Number: LOT-0001

2️⃣
Internal identifier: 2
Title: Housing Supports - Tenancy Sourcing and Management (Framework 2)
Title
Lot Identification Number: LOT-0002

3️⃣
Internal identifier: 3
Title: Housing Supports - Tenancy Sourcing and Management (Framework 3)
Title
Lot Identification Number: LOT-0003

4️⃣
Internal identifier: 4
Title: Health Supports
Title
Lot Identification Number: LOT-0004
Description
Place of performance: Dublin 🏙️
Country: Ireland 🇮🇪

Procedure
Type of procedure
Open procedure ✅
Legal basis: Directive 2014/24/EU
Main features of the procedure:

As the subject matter of this competition is defined as a Title III service within the context of Directive 2014/24/EU, where the choice of procedure is at the discretion of the Contracting Authority, the procedure chosen on this occasion is a Single Stage Procedure with Negotiation. The Contracting Authority will evaluate those tenders against the award criteria and reserves the right to: (a) Move straight to a contract award decision, without negotiation. (b) To apply the successive reduction rule to reduce the number of firms invited to the negotiation phase; or (c) To invite all firms to negotiation meetings.

Administrative information
Time limit for receipt of tenders or requests to participate: 2024-07-31 12:00:00 📅
Conditions for opening of tenders: 2024-07-31 12:30:00 📅
Conditions for opening of tenders (place): https://www.etenders.gov.ie/epps/cft/prepareViewCfTWS.do?resourceId=3867621
Languages in which tenders or requests to participate may be submitted: English 🗣️
Information about a framework agreement or a dynamic purchasing system
Maximum number of participants: 1
Tendering terms
Tenderers may submit more than one tender
Opening date: 2024-07-31 12:30:00 📅
Place: https://www.etenders.gov.ie/epps/cft/prepareViewCfTWS.do?resourceId=3867621

Legal, economic, financial and technical information
Conditions for participation
List and brief description of rules and criteria: See Tender Documents
Exclusion ground: Purely national exclusion grounds
Description of exclusion grounds: See Tender Documents

Contracting authority
Name and addresses
Name: Housing and Sustainable Communities Agency
National registration number: 488341
Postal address: 53 Mount Street Upper
Postal code: D02 KT73
Postal town: Dublin D02
Country: Ireland 🇮🇪
E-mail: tenders@housingagency.ie 📧
Phone: +35316564100 📞
URL: https://www.housingagency.ie/ 🌏
Address of the buyer profile: https://www.housingagency.ie/ 🌏
Type of the contracting authority
Body governed by public law
Main activity
Housing and community amenities
Communication
Documents URL: https://www.etenders.gov.ie/epps/cft/listContractDocuments.do?resourceId=3867621 🌏
Participation URL: https://www.etenders.gov.ie/epps/cft/viewTenders.do?resourceId=3867621 🌏
Electronic submission: Required

Complementary information
Additional information

(1) Interested parties must associate their organisation with this competition on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications and to upload tender responses. To do this you must do the following: Log-in to the eTenders portal; Locate the competition using the Advanced Search by searching under the Contracting Authority or Resource ID. Click on the hyperlink for the competition which will bring you to the CfT Workspace. In the Show CfT Menu for the competition click on the “Expression of Interest in the drop-down menu. Complete the Association with the CfT tab. This will then provide you with a link to Tender under the Show CfT Menu where you can prepare your submission. (2) When finalising your tender submission please upload your final response as a ZIP file as individual documents may lose their titles if uploaded individually. Also ensure that you receive a message under the status header called Submitted, as the percentage tab does not necessarily imply you have successfully submitted your response. (3) There is a maximum upload limit of 250MB per file and 500MB per tender submission. (4) Suppliers should note the following when making their submission suppliers must ensure that they give themselves sufficient time to upload & submit all required documentation before the submission deadline. Suppliers should consider the fact that upload speeds vary and that the new eTenders system operates in a different manner to the previous platform operated by EU-Supply. The submit button will be disable automatically upon the expiration of the response deadline. (5) If you experience difficulty when uploading documents, please contact the eTenders Support Desk for technical assistance. Email irish-eproc-helpdesk@eurodym.com or Telephone: +353(0)818 001459 (09:00 – 17:00 hours). (6) Tenders submitted by any other means (including but not limited to email, post, messaging system on etenders or hand delivery) will not be accepted. (7) All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties. (8) All queries regarding this tender requirement or process must be submitted through the Irish Government Procurement Opportunities Portal www.etenders.gov.ie as a specific question. Responses will be circulated to those tenderers that have registered an interest in this notice on www.etenders.gov.ie. The details of the person making a query will not be disclosed when circulating the response (9) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers. Contract award will be subject to the approval of the competent authorities. (10) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of the procurement documents with missing or incomplete information. Therefore, respondents are advised to ensure that they return completed documentation in order to avoid the risk of elimination from the competition. (11) Where applicable, please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type, or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended. (12) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time.

Additional information

(1) Interested parties must associate their organisation with this competition on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications and to upload tender responses. To do this you must do the following: Log-in to the eTenders portal; Locate the competition using the Advanced Search by searching under the Contracting Authority or Resource ID. Click on the hyperlink for the competition which will bring you to the CfT Workspace. In the Show CfT Menu for the competition click on the “Expression of Interest in the drop-down menu. Complete the Association with the CfT tab. This will then provide you with a link to Tender under the Show CfT Menu where you can prepare your submission.
(2) When finalising your tender submission please upload your final response as a ZIP file as individual documents may lose their titles if uploaded individually. Also ensure that you receive a message under the status header called Submitted, as the percentage tab does not necessarily imply you have successfully submitted your response.
(3) There is a maximum upload limit of 250MB per file and 500MB per tender submission.
(4) Suppliers should note the following when making their submission suppliers must ensure that they give themselves sufficient time to upload & submit all required documentation before the submission deadline. Suppliers should consider the fact that upload speeds vary and that the new eTenders system operates in a different manner to the previous platform operated by EU-Supply. The submit button will be disable automatically upon the expiration of the response deadline.
(5) If you experience difficulty when uploading documents, please contact the eTenders Support Desk for technical assistance. Email irish-eproc-helpdesk@eurodym.com or Telephone: +353(0)818 001459 (09:00 – 17:00 hours).
(6) Tenders submitted by any other means (including but not limited to email, post, messaging system on etenders or hand delivery) will not be accepted.
(7) All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties.
(8) All queries regarding this tender requirement or process must be submitted through the Irish Government Procurement Opportunities Portal www.etenders.gov.ie as a specific question. Responses will be circulated to those tenderers that have registered an interest in this notice on www.etenders.gov.ie. The details of the person making a query will not be disclosed when circulating the response
(9) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers. Contract award will be subject to the approval of the competent authorities.
(10) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of the procurement documents with missing or incomplete information. Therefore, respondents are advised to ensure that they return completed documentation in order to avoid the risk of elimination from the competition.
(11) Where applicable, please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type, or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended.
(12) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time.

Review body
Name: The High Court of Ireland
National registration number: The High Court of Ireland
Department: The High Court of Ireland
Postal address: Four Courts, Inns Quay, Dublin 7
Postal code: D07 WDX8
Postal town: Dublin
Country: Ireland 🇮🇪
E-mail: highcourtcentraloffice@courts.ie 📧
Phone: +353 1 8886000 📞
Review procedure
Precise information on deadline(s) for review procedures:

In accordance with the Standstill Period as per SI130 - Public Sector Remedies Legislation

Source: OJS 2024/S 126-390281 (2024-06-28)

Contract notice (2024-07-24)
Object
Scope of the procurement
Estimated value excluding VAT: 58 000 000 EUR 💰

Changes
Other additional information

Please note that the deadline for tender submissions has been extended to Monday 12th August 2024 @ 12 Noon Irish Time

Main reason for change: Buyer correction
Information about modifications
Version of the previous notice to be changed: 8dc9221b-4c72-4cd6-bc8e-c1166ff5235d-01
Source: OJS 2024/S 144-445902 (2024-07-24)

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