Provision of Vehicle Leasing and Fleet Management Services for Dublin Port

Dublin Port Company_411

Dublin Port wishes to establish a single party framework agreement for the provision of vehicle leasing and fleet management services. In order to achieve commitments to operational continuity, safe and sustainable port-city relations and compliance with the requirements of the Clean Vehicle Directive, Directive (EU) 2019/1161, Dublin Port Company require the services of a suitably qualified and experienced fleet management company. Requirements will include disposal/recycling of the existing light commercial and passenger car vehicle fleet within the next 2 years and replace with an energy efficient EV, or alternative clean vehicle, LCV/passenger car equivalent. In addition, future management, replacement and disposal of the retained vehicle fleet is a requirement. The replacement interval/timings will be based on the priorities as per table below. The Contracting Entity currently operates a fleet of 24 vehicles which include passenger vehicles and light commercial vehicles which are currently owned and management in-house. The current vehicle fleet operates between 07.00 hours and 19.00 hours, within the confines of the Dublin Port estate the majority of the time, however on occasion may be required to travel outside of the port boundaries to facilitate working requirements (Dublin Inland Port, etc.). The full list of requirements is contained within the procurement document. All responses must be submitted in a zip file format.

Deadline

The time limit for receipt of tenders was 2025-01-13. The procurement was published on 2024-12-05.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

• Drivalia Lease Ireland Limited

Who?

• Dublin Port Company_411

What?

Where?

• Aττική › Βόρειος Τομέας Αθηνών
• Eastern and Midland › Dublin

Procurement history

Date	Document
2024-12-05	Contract notice
2026-04-14	Contract award notice

Contract notice (2024-12-05)
Object
Scope of the procurement
Title: Provision of Vehicle Leasing and Fleet Management Services for Dublin Port
Short description:

Type of contract: Services
Products/services: Vehicle-fleet management services 📦
Information about lots
Tenders may be submitted for maximum number of lots: 0
Description
Internal identifier: 0
Estimated value excluding VAT: 5 000 000 EUR 💰
This procurement is also suitable for small and medium-sized enterprises (SMEs) ✅
Additional products/services:

Fleet management, repair and maintenance services 📦

Motor vehicles 📦

Vehicle-fleet-support services 📦

Country: Ireland 🇮🇪
Place of performance: Dublin 🏙️
Duration: 8 years
Maximum renewals: 1
Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Maximum number: 5
Envisaged number of candidates: 5
Title
Lot Identification Number: LOT-0001

Procedure
Type of procedure
Negotiated procedure with prior call for competition ✅
Legal basis: Directive 2014/25/EU
Main features of the procedure:

The Contracting Entity is employing the negotiated procedure being the standard procedure available to Utilities as per Directive 2014/25/EU. The procedure involves a number of stages: • Pre-Qualification Phase (this Phase) The Pre-Qualification Phase (this phase) will be used to short-list the number of potential candidates, depending on the quality of the responses received in response to this questionnaire. It is anticipated that 5 firms will be invited to tender. • Tender Stage Those invited to tender, will be issued with a minimum based specification, award criteria and pricing documents and invited to submit tenders. The Contracting Entity will evaluate those tenders against the award criteria and reserves the right to: (a) Move straight to a contract award decision, without negotiation (b) To invite the top scoring tenderer to a negotiation; (c) To apply the successive reduction rule to reduce the number of firms invited to the negotiation phase – based on the initial assessment the top scoring cluster of scored tenderers could be invited to negotiation; or (d) To invite all firms to negotiation meetings. (e) It should be noted that negotiation may take place in multiple rounds. • The Negotiation Stage Where an invitation to attend a negotiation meeting is issued, it should be noted that all aspects of the tender submitted may be discussed, including costs. Tenderers will be notified in writing where the Contracting Entity wishes to focus the negotiation meeting bearing in mind it could be cost only and/or cost and qualitative aspects, all linked to assessment against the award criteria. Those tenderers will subsequently be accorded an opportunity to submit a revised offer which may or may not be defined as a Best and Final Offer (BAFO), responses will be assessed against the award criteria. It should be emphasised that the Contracting Entity reserves the right to establish the framework directly following receipt of initial tenders without recourse to negotiations with individual tenderers. It should also be noted that the Contracting Entity reserves the right to employ a negotiation stage for the award of any contracts under the framework agreement.

Main features of the procedure

The Contracting Entity is employing the negotiated procedure being the standard procedure available to Utilities as per Directive 2014/25/EU.
The procedure involves a number of stages:
• Pre-Qualification Phase (this Phase)
The Pre-Qualification Phase (this phase) will be used to short-list the number of potential candidates, depending on the quality of the responses received in response to this questionnaire. It is anticipated that 5 firms will be invited to tender.

• Tender Stage
Those invited to tender, will be issued with a minimum based specification, award criteria and pricing documents and invited to submit tenders.
The Contracting Entity will evaluate those tenders against the award criteria and reserves the right to:
(a) Move straight to a contract award decision, without negotiation
(b) To invite the top scoring tenderer to a negotiation;
(c) To apply the successive reduction rule to reduce the number of firms invited to the negotiation phase – based on the initial assessment the top scoring cluster of scored tenderers could be invited to negotiation; or
(d) To invite all firms to negotiation meetings.
(e) It should be noted that negotiation may take place in multiple rounds.

• The Negotiation Stage
Where an invitation to attend a negotiation meeting is issued, it should be noted that all aspects of the tender submitted may be discussed, including costs. Tenderers will be notified in writing where the Contracting Entity wishes to focus the negotiation meeting bearing in mind it could be cost only and/or cost and qualitative aspects, all linked to assessment against the award criteria.
Those tenderers will subsequently be accorded an opportunity to submit a revised offer which may or may not be defined as a Best and Final Offer (BAFO), responses will be assessed against the award criteria.
It should be emphasised that the Contracting Entity reserves the right to establish the framework directly following receipt of initial tenders without recourse to negotiations with individual tenderers.
It should also be noted that the Contracting Entity reserves the right to employ a negotiation stage for the award of any contracts under the framework agreement.

Administrative information
Time limit for receipt of tenders or requests to participate: 2025-01-13 12:00:00 📅
Languages in which tenders or requests to participate may be submitted: English 🗣️
Minimum time frame during which the tenderer must maintain the tender: 12 months
Information about reduction of the number of solutions or tenders during negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated ✅
Information about a framework agreement or a dynamic purchasing system
Framework agreement with several operators ✅
Maximum number of participants: 1
Tendering terms
Tenderers may submit more than one tender
The contract has performance execution conditions ✅

Legal, economic, financial and technical information
Conditions for participation
List and brief description of rules and criteria: Refer to procurement document.
Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them: To be agreed with the successful framework member.
Conditions related to the contract
Contract performance conditions: To be agreed with the successful framework member.

Contracting authority
Name and addresses
Name: Dublin Port Company_411
National registration number: 262367
Postal address: Port Centre, Alexandra Road, Dublin 1
Postal code: D01 H4C6
Postal town: Dublin
Region: Dublin 🏙️
Country: Ireland 🇮🇪
E-mail: pburns@dublinport.ie 📧
Phone: +353 (0)1 8876000 📞
URL: www.dublinport.ie 🌏
Address of the buyer profile: www.dublinport.ie 🌏
Type of the contracting authority
Body governed by public law
Main activity
General public services
Port-related activities / Maritime or inland waterways
Communication
Documents URL: https://www.etenders.gov.ie/epps/cft/listContractDocuments.do?resourceId=4810731 🌏
Participation URL: https://www.etenders.gov.ie/epps/cft/viewTenders.do?resourceId=4810731 🌏
There is a maximum number of candidates to be invited for the second stage of the procedure ✅
The criteria will be used to select the candidates to be invited for the second stage of the procedure ✅
Electronic submission: Required

Complementary information
Review body
Name: The High Court of Ireland
National registration number: The High Court of Ireland
Department: The High Court of Ireland
Postal address: Four Courts, Inns Quay, Dublin 7
Postal code: D07 WDX8
Postal town: Dublin
Region: Dublin 🏙️
Country: Ireland 🇮🇪
E-mail: highcourtcentraloffice@courts.ie 📧
Phone: +353 1 8886000 📞
Source: OJS 2024/S 239-749703 (2024-12-05)

Contract award notice (2026-04-14)
Object
Scope of the procurement
Estimated value excluding VAT: 5 000 000 EUR 💰
Total value of the procurement (excluding VAT): 5 000 000 EUR (framework approximate) 💰
Description
Aim of strategic procurement: Reduction of environmental impacts

The contract is for the provision of electric vehicle zero emission vehicles, to replace internal combustible engines (ICE) currently fuelled with diesel.. The Contracting Entity requires tenderers to deliver the services in a way that will have a positive impact on environmental measures. The Contracting Entity requires tenderers to deliver the products and services in a way that minimises environmental impacts and, in an energy, efficient manner.

Approach to reducing environmental impacts: Other
Green Procurement Criteria: National Green Public Procurement criteria
Town: Dublin

Procedure
Tendering terms
The CVD legal basis to establish which category of procurement procedure applies: Vehicle purchase, lease or rent
The procurement falls within the scope of the European Parliament and Council 2009/33/EC (Clean Vehicles Directive – CVD) ✅

Award of contract
A contract/lot is awarded ✅
Category of vehicle: Light-duty Vehicle (M1, M2, N1)
Lot Identification Number: LOT-0001
Contract Number: 438888
Date of conclusion of the contract: 2026-03-24 📅
Information about tenders
Number of tenders received: 4
Information on value of the contract/lot (excluding VAT)
Re-estimated value of the framework agreement: 5 000 000 EUR 💰
Tender identifier: 000139801
Identifier of lot or group of lots: LOT-0001
Name and address of the contractor
Name: Drivalia Lease Ireland Limited
National registration number: IE317799
Postal address: 15/16 Holly Avenue, Stillorgan Industrial Park, Dublin
Postal code: A94 XA72
Postal town: Dublin
Region: Dublin 🏙️
Country: Ireland 🇮🇪
E-mail: wesley.oneill@drivalia.com 📧
Phone: +353 87 9850383 📞
URL: www.drivalia.ie 🌏
Size of the economic operator: Large

Contracting authority
Name and addresses
Postal address: Estuary House, Block P7, Eastpoint Business Park, Alfie Byrne Road, Dublin 3.
Postal code: D03 Y6A2

Complementary information
Service from which information about the review procedure may be obtained
Name: The High Court of Ireland
National registration number: The High Court of Ireland
Department: The High Court of Ireland
Postal address: Four Courts, Inns Quay, Dublin 7
Postal code: D07 WDX8
Postal town: Dublin
Region: Dublin 🏙️
Country: Ireland 🇮🇪
E-mail: highcourtcentraloffice@courts.ie 📧
Phone: +353 1 8886000 📞
Source: OJS 2026/S 073-257442 (2026-04-14)

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