The framework agreement will be established on foot of a competition for an initial contract in two phases. Both phases can run concurrently. Phase one relates to equipment to support video and audio presentations from a fixed lectern position in a formal presentation style arrangement. The timeframe for this phase is 3 months ideally occurring between June and August 2023
Phase two will comprise of a video conferencing system to enable web-based hybrid style meetings with remote attendees and content streaming & recording. The timeframe for this separate phase is also 3 months and may run in parallel with the first phase.
Deadline
The time limit for receipt of tenders was 2023-03-15.
The procurement was published on 2023-02-13.
Suppliers
The following suppliers are mentioned in award decisions or other procurement documents:
Object Scope of the procurement
Title:
“Single Party Framework for the Supply of Audio-Visual Equipment, Installation, Support and Maintenance
2023AV”
Products/services: Audio-visual equipment📦
Short description:
“The framework agreement will be established on foot of a competition for an initial contract in two phases. Both phases can run concurrently. Phase one...”
Short description
The framework agreement will be established on foot of a competition for an initial contract in two phases. Both phases can run concurrently. Phase one relates to equipment to support video and audio presentations from a fixed lectern position in a formal presentation style arrangement. The timeframe for this phase is 3 months ideally occurring between June and August 2023
Phase two will comprise of a video conferencing system to enable web-based hybrid style meetings with remote attendees and content streaming & recording. The timeframe for this separate phase is also 3 months and may run in parallel with the first phase.
Show more
Estimated value excluding VAT: EUR 700 000 💰
The framework agreement will be established on foot of a competition for an initial contract in two phases. Both phases can run concurrently. Phase one relates to equipment to support video and audio presentations from a fixed lectern position in a formal presentation style arrangement. The timeframe for this phase is 3 months ideally occurring between June and August 2023
Phase two will comprise of a video conferencing system to enable web-based hybrid style meetings with remote attendees and content streaming & recording. The timeframe for this separate phase is also 3 months and may run in parallel with the first phase.
The initial contract will be awarded to the successful tenderer shortly after the formal establishment of the framework agreement. The Department building is a listed mid-eighteenth-century townhouse built by George Paul Monck. The Atrium, situated to the rear of the building, is a modern addition with a glass roof covering the old courtyard area. The Atrium is enclosed on three sides by the listed building and to the rear by a modern extension. Sensitivity to the listed nature of the building will be required. While the initial contract covers a specific location, the framework will be available for use throughout the Department. For the avoidance of doubt, the Contracting Authority confirms that the period of any contracts awarded under the framework agreement may extend beyond the date of expiry of the agreement. It is envisaged that the contracts relating to support and maintenance may be awarded for a maximum period of 8 years.
Show more Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
Scope of the procurement
Estimated total value excluding VAT: EUR 700 000 💰
Duration of the contract, framework agreement or dynamic purchasing system
The time frame below is expressed in number of months.
Description
Duration: 48
Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:
“Based on responses to this qualification stage, all applicants will be evaluated and scored on the basis of the rules and criteria defined and the top 5...”
Objective criteria for choosing the limited number of candidates
Based on responses to this qualification stage, all applicants will be evaluated and scored on the basis of the rules and criteria defined and the top 5 scoring applicants invited to tender stage, subject to that number qualifying.
Show more Information about variants
Variants will be accepted ✅
Legal, economic, financial and technical information Conditions for participation
List and brief description of conditions:
“As per qualification questionnaire available to download from www.etenders.gov.ie using System ID 232856.” Economic and financial standing
Selection criteria as stated in the procurement documents
Technical and professional ability
Selection criteria as stated in the procurement documents
Conditions related to the contract
Contract performance conditions: Will be defined at tender stage.
Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Procedure Type of procedure
Competitive procedure with negotiation
Information about a framework agreement or a dynamic purchasing system
Framework agreement with a single operator
Information about reduction of the number of solutions or tenders during negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
Information about negotiation
The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
Administrative information
Time limit for receipt of tenders or requests to participate: 2023-03-15
12:00 📅
Estimated date of dispatch of invitations to tender or to participate to selected candidates: 2023-04-03 📅
Languages in which tenders or requests to participate may be submitted: English 🗣️
Languages in which tenders or requests to participate may be submitted: Irish 🗣️
The time frame below is expressed in number of months.
Minimum time frame during which the tenderer must maintain the tender: 12
Complementary information Information about recurrence
This is a recurrent procurement ✅
Estimated timing for further notices to be published: Upon expiry of this framework agreement, if required.
Additional information
“1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for...”
1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications and to submit
a response. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties;
2) Suppliers should note the following when making their submission:
There is a maximum upload limit of 2GB per file. Documents larger than this should be divided into smaller files prior to upload.
In order to submit a document to the electronic postbox, please note that you must click “Submit Response” but only after you have uploaded all response documents. Documents uploaded after the submit button has been pressed will not be available. There is a process on the system to cancel and re-submit - if you are unsure please check with the eTenders helpdesk. Suppliers should be aware that the “Submit Response” button will be disabled automatically upon expiration of the response deadline.
• Suppliers must ensure that they give themselves sufficient time to upload & submit all required documentation before the submission deadline. Suppliers should take into account the fact that upload speeds vary.
• If you experience difficulty when uploading documents please contact eTenders Support Desk for technical assistance. Email etenders@eusupply. com or Telephone: 353(0)21 2439277 (09:00am – 17:30pm GMT). All queries must be submitted through the messaging facility on www.etenders.gov.ie.
3) All queries regarding this tender requirement or process must be submitted through the Irish Government Procurement Opportunities Portal www.etenders.gov.ie as a specific question. Responses will be circulated to those tenderers that have registered an interest in this notice on www.etenders.gov.ie The details of the person making a query will not be disclosed when circulating the response
4) This is the sole call for competition for this contract/framework.
5) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers.
6) Contract award will be subject to the approval of the competent authorities.
7) It will be a condition of award that the successful tenderer is and remains tax compliant.
8) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time.
9) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended.
10) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of the procurement documents with missing or incomplete information. Therefore, respondents are advised to ensure that they return completed documentation in order to avoid the risk of elimination from the competition. Late submissions, or submissions not uploaded in accordance with the rules will be eliminated.
Show more Review body
Name: The High Court
Postal address: Four Courts
Postal town: Dublin
Postal code: 7
Country: Ireland 🇮🇪
Phone: +353 18886000📞
E-mail: highcourtcentraloffice@courts.ie📧
URL: www.courts.ie🌏 Review procedure
Precise information on deadline(s) for review procedures:
“Inline with SI 130 for the Public Sector a standstill period will apply at award stage.”
Source: OJS 2023/S 035-102648 (2023-02-13)
Contract award notice (2023-10-03) Contracting authority Information about joint procurement
The contract is awarded by a central purchasing body
Object Scope of the procurement
Total value of the procurement (excluding VAT): EUR 700 000 💰
Award criteria
Quality criterion (name): Criterion B Resourcing of the Project Quality of Expertise of Proposed Team
Quality criterion (weighting): 20%
Quality criterion (name): Criterion C Degree of Conformance with the Technical Specification
Quality criterion (weighting): 25%
Quality criterion (name):
“Criterion D Proposed Methodology and Potential Risks to the Successful Delivery of the Project”
Quality criterion (name): Criterion E Contract Management Proposal
Quality criterion (weighting): 5%
Price (weighting): 30%
Procedure Information about framework agreement
The procurement involves the establishment of a framework agreement
Administrative information
Previous publication concerning this procedure: 2023/S 035-102648
Award of contract
1️⃣
Contract Number: 1
Title:
“Single Party Framework for the Supply of Audio-Visual Equipment, Installation, Support and Maintenance”
Date of conclusion of the contract: 2023-08-31 📅
Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 3
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 3
Name and address of the contractor
Name: SKS Communications
Postal address:
“Unit 2, Robinhood Industrial Estate, Robinhood Rd, Robinhood, Clondalkin, Co. Dublin, D22 X820”
Postal town: Dublin
Postal code: D22 X820
Country: Ireland 🇮🇪
Phone: +353 14565656📞
E-mail: info@sks.ie📧
Region: Éire/Ireland🏙️
URL: www.sks.ie🌏
The contractor is an SME ✅ Information on value of the contract/lot (excluding VAT)
Estimated total value of the contract/lot: EUR 400 000 💰
Total value of the contract/lot: EUR 224581.20 💰
Source: OJS 2023/S 193-600144 (2023-10-03)