Single-Party Framework Agreement For The Supply and Maintenance of Photo Finish Cameras and Associated Equipment to Horse Racing Ireland

Horse Racing Ireland (HRI)

HRI wishes to establish a Single Party Framework for the Supply and Maintenance
of Photo Finish Cameras and Associated Equipment with a suitably qualified
supplier.

Deadline

The time limit for receipt of tenders was 2023-04-07. The procurement was published on 2023-03-07.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

• Race Management Ltd. T/A Timing Ireland

Who?

• Horse Racing Ireland (HRI)

What?

• Cameras › Camera lenses
• Cameras › Digital cameras
• Parts, accessories and supplies for computers › Computer supplies
• Photographic services › Specialised photography services
• Television services › Digital television
• Traffic-monitoring equipment › Speed camera equipment

Where?

• Éire/Ireland

Procurement history

Date	Document
2023-03-07	Contract notice
2023-04-03	Additional information
2023-10-24	Contract award notice

Contract notice (2023-03-07)
Object
Scope of the procurement
Title: Digital cameras
Short description:

HRI wishes to establish a Single Party Framework for the Supply and Maintenance of Photo Finish Cameras and Associated Equipment with a suitably qualified supplier.

Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Supplies
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Digital cameras 📦
Additional CPV: Speed camera equipment 📦
Photographic equipment 📦
Place of performance
NUTS region: Éire/Ireland 🏙️

Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Body governed by public law
Awarding authority name: Horse Racing Ireland (HRI)
Postal address: Ballymany
Postal code: The Curragh
Postal town: Co Kildare
Contact
Internet address: http://www.hri.ie 🌏
E-mail: dparker@hri.ie 📧
Phone: +353 45455455 📞
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=231872&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=231872&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2023-03-07 📅
Submission deadline: 2023-04-07 📅
Publication date: 2023-03-10 📅
Identifiers
Notice number: 2023/S 050-147333
OJ-S issue: 50
Additional information

1) Interested parties must register their interest on the eTenders website www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility. For information relayed (or not relayed) via third parties; 2) This is the sole call for competition for this service; 3) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates; 4) Establishment of the contract will be subject to the approval of the competent authorities; 5) It will be a condition of establishment that candidates and all sub-contractors are fully tax compliant as part of their application for participation in the competition; 6) At its absolute discretion, the contracting authority may elect to terminate this procurement process or the contract any time; 7) Please note in relation to all documents, that where reference is made to a particular standard, make, source,process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases,it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended; 8) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of tender submissions with missing or incomplete information. Therefore, candidates are advised to ensure that they return fully completed submissions in order to avoid the risk of elimination from the competition.

Additional information

1) Interested parties must register their interest on the eTenders website www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility. For information relayed (or not relayed) via third parties;

2) This is the sole call for competition for this service;

3) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates;

4) Establishment of the contract will be subject to the approval of the competent authorities;

5) It will be a condition of establishment that candidates and all sub-contractors are fully tax compliant as part of their application for participation in the competition;

6) At its absolute discretion, the contracting authority may elect to terminate this procurement process or the contract any time;

7) Please note in relation to all documents, that where reference is made to a particular standard, make, source,process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases,it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended;

8) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of tender submissions with missing or incomplete information. Therefore, candidates are advised to ensure that they return fully completed submissions in order to avoid the risk of elimination from the competition.

Object
Scope of the procurement
Short description:

HRI wishes to establish a Single Party Framework for the Supply and Maintenance

of Photo Finish Cameras and Associated Equipment with a suitably qualified

supplier.

Estimated total value: 250 000 EUR 💰
Title of the lot: Single-Party Framework Agreement For The Supply and Maintenance of Photo Finish Cameras to Horse Racing Ireland
Lot number: 1
Short description: of Photo Finish Cameras with a suitably qualified supplier.
Estimated value excluding VAT: 250 000 EUR 💰
Duration: 48 months
Title of the lot: Single-Party Framework Agreement For The Supply and Maintenance of Photo Finish Cameras and Associated Equipment to Horse Racing Ireland
Lot number: 2
Short description:

Single-Party Framework Agreement For The Supply and Maintenance of Photo Finish Cameras and Associated Equipment to Horse Racing Ireland

Estimated value excluding VAT: 35 000 EUR 💰

Procedure
Legal basis: 32014L0024
Time of receipt of tenders: 12:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Irish 🗣️
Tender validity period: 12 months
Tender opening date: 2023-04-07 📅
Tender opening time: 12:00

Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Diarmuid Parker
Internet address: www.hri.ie 🌏
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/330 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=231872&B=ETENDERS_SIMPLE 🌏

Reference
Additional information

2) This is the sole call for competition for this service;

3) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates;

4) Establishment of the contract will be subject to the approval of the competent authorities;

5) It will be a condition of establishment that candidates and all sub-contractors are fully tax compliant as part of their application for participation in the competition;

6) At its absolute discretion, the contracting authority may elect to terminate this procurement process or the contract any time;

7) Please note in relation to all documents, that where reference is made to a particular standard, make, source,process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases,it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended;

8) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of tender submissions with missing or incomplete information. Therefore, candidates are advised to ensure that they return fully completed submissions in order to avoid the risk of elimination from the competition.

Complementary information
Review body
Name: The High Court
Postal address: Four Court, Inns Quay
Postal town: Dublin
Country: Ireland 🇮🇪
Phone: +353 18886000 📞
E-mail: highcoutcentrealoffice@courts.ie 📧
Internet address: www.courts.ie 🌏
Information about review deadlines:

Statutory Instrument No 130 of 2010 (the Irish Remedies Regulations) provides that review procedures are available in the High Court to a person who has or has had an interest in obtaining the contract (including the reviewable public contract) and alleges that he or she has been harmed or is at risk of being harmed by an infringement of the law in relation to the reviewable public contract.

Source: OJS 2023/S 050-147333 (2023-03-07)

Additional information (2023-04-03)
Object
Notice metadata
Document type: Additional information
Common procurement vocabulary (CPV)
Code: Photographic equipment 📦

Reference
Dates
Date dispatched: 2023-04-03 📅
Submission deadline: 2023-04-11 📅
Publication date: 2023-04-07 📅
Identifiers
Notice number: 2023/S 070-208051
Refers to notice: 2023/S 050-147333
OJ-S issue: 70
Additional information

The deadline date and time for receipt of tenders has been extended to 12.00 on Tuesday 11th April 2023

Source: OJS 2023/S 070-208051 (2023-04-03)

Contract award notice (2023-10-24)
Object
Scope of the procurement
Short description:

Single Party Framework for the Supply and Maintenance of Photo Finish Cameras and Associated Equipment with a suitably qualified supplier.

Total value of the procurement: 280 000 EUR 💰
Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Reference
Dates
Date dispatched: 2023-10-24 📅
Publication date: 2023-10-27 📅
Identifiers
Notice number: 2023/S 208-654329
OJ-S issue: 208

Object
Scope of the procurement
Short description: Single Party Framework for the Supply and Maintenance

Procedure
Award criteria
Quality criterion (name): Technical Merit of Photo Finish Camera Units Offered
Quality criterion (weighting): 20%
Quality criterion (name): Proposed Delivery Schedule
Quality criterion (weighting): 5%
Quality criterion (name): Environmental Considerations & Sustainability
Proposed Warranty Terms
Added Value and Innovation
Quality criterion (weighting): 15%
Price (weighting): 50%

Award of contract
Date of contract conclusion: 2023-07-26 📅
Name: Race Management Ltd. T/A Timing Ireland
National registration number: IE 4732387U
Postal address: Unit 14 Kinsealy Bus Park.
Postal town: Malahide
Postal code: Co. Dublin. K36 H277
Country: Ireland 🇮🇪
E-mail: brian@timingireland.ie 📧
Internet address: https://timingireland.ie/ 🌏
Total value of the procurement: 200 000 EUR 💰
80 000 EUR 💰
Information about tenders
Number of tenders received: 1
Source: OJS 2023/S 208-654329 (2023-10-24)

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