Multi-Party Framework Agreement for the supply, installation and maintenance of gym equipment and related items (incl. flooring) for Dublin City Council

Dublin City Council

The overall scope of the framework will be to provide and maintain fitness & gymnasium equipment and related items (incl. flooring) to Dublin City Council premises e.g., leisure centres, fire stations etc. These sites predominantly work on a seven (7) day basis. The Contracting Authority requires competent suppliers to provide, install and maintain this equipment to meet the nature and volume of activity carried out in these locations.
The equipment being proposed is broadly categorised as follows
• Cardio Machines
• Fitness Monitoring Equipment
• Resistance Machines
• Weights and Free Weights
• Other Gymnasium Equipment
• Flooring
Please see pre qualification questionnaire for further details at www.etenders.gov.ie RFT ID 234677

Deadline

The time limit for receipt of tenders was 2023-04-25. The procurement was published on 2023-03-24.

Who? What? Where?
Procurement history
Date Document
2023-03-24 Contract notice
Contract notice (2023-03-24)
Object
Scope of the procurement
Title: Fitness equipments
Reference number: 234677
Short description:
The overall scope of the framework will be to provide and maintain fitness & gymnasium equipment and related items (incl. flooring) to Dublin City Council premises e.g., leisure centres, fire stations etc. These sites predominantly work on a seven (7) day basis. The Contracting Authority requires competent suppliers to provide, install and maintain this equipment to meet the nature and volume of activity carried out in these locations. The equipment being proposed is broadly categorised as follows • Cardio Machines • Fitness Monitoring Equipment • Resistance Machines • Weights and Free Weights • Other Gymnasium Equipment • Flooring Please see pre qualification questionnaire for further details at www.etenders.gov.ie RFT ID 234677
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Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Supplies
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Fitness equipments 📦
Additional CPV: Outdoor sports equipment 📦
Place of performance
NUTS region: Dublin 🏙️

Procedure
Procedure type: Restricted procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Regional or local authority
Awarding authority name: Dublin City Council
Postal address: Culture, Recreation & Economic Services, Block 4, Ground Floor, Civic Offices, Wood Quay, Dublin 8
Postal code: Dublin 8
Postal town: Dublin
Contact
Internet address: http://www.dublincity.ie 🌏
E-mail: emma.byrne@dublincity.ie 📧
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=235865&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=235865&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2023-03-24 📅
Submission deadline: 2023-04-25 📅
Publication date: 2023-03-29 📅
Identifiers
Notice number: 2023/S 063-187834
OJ-S issue: 63
Additional information
Additional Information – Dublin City Council 1. Dublin City Council is subject to the provisions of the Freedom of Information Act (FOI) 2014. If you consider that any of the information supplied by you is either commercially sensitive or confidential in nature, this should be highlighted and the reasons for the sensitivity specified. In such cases, the relevant material, will in response to the FOI request; be examined in the light of the exemptions provided for in the Acts. 2. It will be a condition for the award of any contract by Dublin City Council that the successful Tenderer and all sub-contractors (if applicable) produce a valid Tax Clearance Certificate from the Revenue Commissioners in compliance with Circular (43) 2006 (or as amended) and that the certificate will be maintained for the duration of the contract and will be on a 12 month basis. In the case of a non-resident Tenderer, a statement of suitability from the Revenue Commissioners will be required. 3. Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. 4. Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended. 5. Please note also that all information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. Dublin City Council will not accept responsibility for information relayed (or not relayed) via third parties. 6. The framework agreement is primarily for use by the Environment & Transportation Department, but may also be extended for use by other divisions of Dublin City Council as requirements arise. 7. Emailed/faxed/late tenders will not be accepted. Tenders may be submitted in English or in the Irish language. 8. All queries regarding this tender must be submitted through the etenders messaging facility, RFT ID 234677 Queries must be in question format. Responses will be circulated to those candidates/tenderers that have registered an interest in this notice on the Irish Government procurement opportunities portal www.etenders.gov.ie. The details of the party making the query will not be disclosed when circulating the response. All queries must be submitted by 14th of April 2023 to enable issue of responses to all interested parties. 9. Please note that where documents are made available in both PDF and Word format, in the event that there is any discrepancy between the documents, the PDF version will take precedence.
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Object
Scope of the procurement
Short description:
The overall scope of the framework will be to provide and maintain fitness & gymnasium equipment and related items (incl. flooring) to Dublin City Council premises e.g., leisure centres, fire stations etc. These sites predominantly work on a seven (7) day basis. The Contracting Authority requires competent suppliers to provide, install and maintain this equipment to meet the nature and volume of activity carried out in these locations.
Show more
The equipment being proposed is broadly categorised as follows
• Cardio Machines
• Fitness Monitoring Equipment
• Resistance Machines
• Weights and Free Weights
• Other Gymnasium Equipment
• Flooring
Please see pre qualification questionnaire for further details at www.etenders.gov.ie RFT ID 234677
Estimated total value: 1 500 000 EUR 💰
Short description:
Please see pre qualification questionnaire for further details available on www.etenders.gov.ie RFT ID: 234677
Estimated value excluding VAT: 1 500 000 EUR 💰
Duration: 48 months

Legal, economic, financial and technical information
Contract execution
Contract performance conditions:
Please see tender documents available to download from www.etenders.gov.ie RFT ID: 234677

Procedure
Legal basis: 32014L0024
Envisaged number of candidates: 3
Number of participants to be contemplated: 3
Time of receipt of tenders: 00:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Irish 🗣️
Tender validity period: 12 months

Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Emma Byrne
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/267 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=235865&B=ETENDERS_SIMPLE 🌏

Reference
Additional information
Estimated timing for further notices: 4 years
Additional Information – Dublin City Council
1. Dublin City Council is subject to the provisions of the Freedom of Information Act (FOI) 2014. If you consider that any of the information supplied by you is either commercially sensitive or confidential in nature, this should be highlighted and the reasons for the sensitivity specified. In such cases, the relevant material, will in response to the FOI request; be examined in the light of the exemptions provided for in the Acts.
Show more
2. It will be a condition for the award of any contract by Dublin City Council that the successful Tenderer and all sub-contractors (if applicable) produce a valid Tax Clearance Certificate from the Revenue Commissioners in compliance with Circular (43) 2006 (or as amended) and that the certificate will be maintained for the duration of the contract and will be on a 12 month basis. In the case of a non-resident Tenderer, a statement of suitability from the Revenue Commissioners will be required.
Show more
3. Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications.
4. Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended.
Show more
5. Please note also that all information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. Dublin City Council will not accept responsibility for information relayed (or not relayed) via third parties.
Show more
6. The framework agreement is primarily for use by the Environment & Transportation Department, but may also be extended for use by other divisions of Dublin City Council as requirements arise.
7. Emailed/faxed/late tenders will not be accepted. Tenders may be submitted in English or in the Irish language.
8. All queries regarding this tender must be submitted through the etenders messaging facility, RFT ID 234677 Queries must be in question format. Responses will be circulated to those candidates/tenderers that have registered an interest in this notice on the Irish Government procurement opportunities portal www.etenders.gov.ie. The details of the party making the query will not be disclosed when circulating the response. All queries must be submitted by 14th of April 2023 to enable issue of responses to all interested parties.
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9. Please note that where documents are made available in both PDF and Word format, in the event that there is any discrepancy between the documents, the PDF version will take precedence.

Complementary information
Review body
Name: The High Court
Postal address: Chief Registrar, High Court, Inns Quay
Postal town: Dublin
Postal code: Dublin 7
Country: Ireland 🇮🇪
Phone: +353 18886000 📞
E-mail: highcourtcentraloffice@courts.ie 📧
Information about review deadlines: Please contact your solicitor
Source: OJS 2023/S 063-187834 (2023-03-24)
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