Multi-Party Framework Agreement for the Provision of Fire Safety Engineering Consultancy Services for Trinity College Dublin

Trinity College Dublin, the University of Dublin

Trinity College Dublin, the University of Dublin is seeking to establish a multi-party framework agreement for the provision of Fire Safety Engineering Consultancy Services. The framework agreement will be established for a maximum period of four (4) years. For the avoidance of doubt, the period for delivery of any contracts awarded under the framework may extend beyond the date of expiry of the framework agreement.
The top six (6) ranked Tenderers will be appointed to the framework, with the initial contract being awarded to the top ranked tenderer. The initial contract under the framework agreement is to provide a Full Fire Risk Assessment on the 1937 Reading Room. Further details relating to the services required under the contract are set out in the tender pack.

Deadline

The time limit for receipt of tenders was 2023-03-09. The procurement was published on 2023-01-31.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

• Affinity Fire Engineering (UK) Limited
• Arup
• Factfire
• Forbes Leslie Network Ltd t/a FLN Consulting Engineers

Who?

• Trinity College Dublin, the University of Dublin

What?

Where?

• Eastern and Midland › Dublin

Procurement history

Date	Document
2023-01-31	Contract notice
2023-07-11	Contract award notice

Contract notice (2023-01-31)
Object
Scope of the procurement
Title: Hazard protection and control consultancy services
Reference number: TCD-22-C1093
Short description:

Trinity College Dublin, the University of Dublin is seeking to establish a multi-party framework agreement for the provision of Fire Safety Engineering Consultancy Services. The framework agreement will be established for a maximum period of four (4) years. For the avoidance of doubt, the period for delivery of any contracts awarded under the framework may extend beyond the date of expiry of the framework agreement. The top six (6) ranked Tenderers will be appointed to the framework, with the initial contract being awarded to the top ranked tenderer. The initial contract under the framework agreement is to provide a Full Fire Risk Assessment on the 1937 Reading Room. Further details relating to the services required under the contract are set out in the tender pack.

Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Hazard protection and control consultancy services 📦
Additional CPV: Architectural, construction, engineering and inspection services 📦
Place of performance
NUTS region: Dublin 🏙️

Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Body governed by public law
Awarding authority name: Trinity College Dublin, the University of Dublin
Postal address: College Green
Postal code: Co. Dublin
Postal town: Dublin 2
Contact
Internet address: http://www.tcd.ie 🌏
E-mail: hefferge@tcd.ie 📧
Phone: +353 18962657 📞
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=233109&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=233109&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2023-01-31 📅
Submission deadline: 2023-03-09 📅
Publication date: 2023-02-03 📅
Identifiers
Notice number: 2023/S 025-071704
OJ-S issue: 25
Additional information

1) Interested parties must register their interest on the eTenders website (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes will be published on www.etenders.gov.ie only. Registration is free of charge. The Contracting Authority will not accept responsibility for information relayed (or not relayed) via third parties; 2) The Contracting Authority will not be responsible for any costs, charges or expenses incurred by Tenderers; 3) Contract award will be subject to approval of competent authorities; 4) All queries regarding this tender must be submitted through www.etenders.gov.ie as a specific question. Responses will be circulated to those that have registered an interest in this notice on www.etenders.gov.ie; 5) This is the sole call for competition for this contract; 6) At its absolute discretion, the Contracting Authority may elect to terminate this procurement process, or any contract awarded at any time; 7) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type of patent, that this is not to be regarded as a de facto requirement. In all such cases it should eb understood that such indications are to be treated strictly and solely for reference purposes only, to which the words 'or equivalent' will always be appended. 8) Without prejudice to the principle of equal treatment, the Contracting Authority is not obliged to engage in a clarification process in respect of the procurement documents with missing or incomplete information. Therefore, respondents are advised to ensure that they return completed documentation in order to avoid the risk of elimination from the competition.

Additional information

1) Interested parties must register their interest on the eTenders website (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes will be published on www.etenders.gov.ie only. Registration is free of charge. The Contracting Authority will not accept responsibility for information relayed (or not relayed) via third parties;

2) The Contracting Authority will not be responsible for any costs, charges or expenses incurred by Tenderers;

3) Contract award will be subject to approval of competent authorities;

4) All queries regarding this tender must be submitted through www.etenders.gov.ie as a specific question. Responses will be circulated to those that have registered an interest in this notice on www.etenders.gov.ie;

5) This is the sole call for competition for this contract;

6) At its absolute discretion, the Contracting Authority may elect to terminate this procurement process, or any contract awarded at any time;

7) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type of patent, that this is not to be regarded as a de facto requirement. In all such cases it should eb understood that such indications are to be treated strictly and solely for reference purposes only, to which the words 'or equivalent' will always be appended.

8) Without prejudice to the principle of equal treatment, the Contracting Authority is not obliged to engage in a clarification process in respect of the procurement documents with missing or incomplete information. Therefore, respondents are advised to ensure that they return completed documentation in order to avoid the risk of elimination from the competition.

Object
Scope of the procurement
Short description:

The top six (6) ranked Tenderers will be appointed to the framework, with the initial contract being awarded to the top ranked tenderer. The initial contract under the framework agreement is to provide a Full Fire Risk Assessment on the 1937 Reading Room. Further details relating to the services required under the contract are set out in the tender pack.

Estimated total value: 4 500 000 EUR 💰
Short description:

The top six (6) ranked Tenderers will be appointed to the framework. The services required under the framework shall include;

- Full Fire Risk Assessments,

- Reviewing and updating of existing fire strategies,

- Fire Safety Engineering Consultancy Services ranging from small refurbishment works to full scale new build projects,

- Some projects may include protected structures, therefore experience in advising on and implementation of fire safety measures in protected structures will be key for projects involving these buildings.

- Provision of Fire Safety Engineering Consultancy Services as a member of an integrated design team.

The above list is non-exhaustive.

The initial contract under the framework agreement is to provide a Full Fire Risk Assessment on the 1937 Reading Room. Further details are provided in the tender pack.

Estimated value excluding VAT: 4 500 000 EUR 💰
Duration: 48 months
Place of performance
Main site or place of performance: Dublin 2

Procedure
Legal basis: 32014L0024
Number of participants to be contemplated: 6
Time of receipt of tenders: 12:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Tender validity period: 180 months
Tender opening date: 2023-03-09 📅
Tender opening time: 12:00

Contracting authority
Identity
National registration number: 2200007u
Contact
Contact point: Ger Heffernan
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/336 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=233109&B=ETENDERS_SIMPLE 🌏

Reference
Additional information

2) The Contracting Authority will not be responsible for any costs, charges or expenses incurred by Tenderers;

3) Contract award will be subject to approval of competent authorities;

4) All queries regarding this tender must be submitted through www.etenders.gov.ie as a specific question. Responses will be circulated to those that have registered an interest in this notice on www.etenders.gov.ie;

5) This is the sole call for competition for this contract;

6) At its absolute discretion, the Contracting Authority may elect to terminate this procurement process, or any contract awarded at any time;

7) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type of patent, that this is not to be regarded as a de facto requirement. In all such cases it should eb understood that such indications are to be treated strictly and solely for reference purposes only, to which the words 'or equivalent' will always be appended.

8) Without prejudice to the principle of equal treatment, the Contracting Authority is not obliged to engage in a clarification process in respect of the procurement documents with missing or incomplete information. Therefore, respondents are advised to ensure that they return completed documentation in order to avoid the risk of elimination from the competition.

Complementary information
Review body
Name: The High Court
Postal address: Inns Quay
Postal town: Dublin
Postal code: 7
Country: Ireland 🇮🇪
Internet address: http://www.courts.ie 🌏
Source: OJS 2023/S 025-071704 (2023-01-31)

Contract award notice (2023-07-11)
Object
Scope of the procurement
Short description:

Trinity College Dublin, the University of Dublin has established a multi-party framework agreement for the provision of Fire Safety Engineering Consultancy Services. The framework agreement will be established for a maximum period of four (4) years. For the avoidance of doubt, the period for delivery of any contracts awarded under the framework may extend beyond the date of expiry of the framework agreement. A total of four (4) firms have been appointed to the framework, with the initial contract being awarded to the top ranked tenderer. The initial contract under the framework agreement is to provide a Full Fire Risk Assessment on the 1937 Reading Room.

Total value of the procurement: 4 500 000 EUR 💰
Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Reference
Dates
Date dispatched: 2023-07-11 📅
Publication date: 2023-07-14 📅
Identifiers
Notice number: 2023/S 134-428970
Refers to notice: 2023/S 025-071704
OJ-S issue: 134

Object
Scope of the procurement
Short description:

A total of four (4) firms have been appointed to the framework, with the initial contract being awarded to the top ranked tenderer. The initial contract under the framework agreement is to provide a Full Fire Risk Assessment on the 1937 Reading Room.

The services required under the framework shall include;

Procedure
Award criteria
Quality criterion (name): Proposed Resources
Quality criterion (weighting): 30
Quality criterion (name): Proposed Approach & Methodology
Price (weighting): 40

Award of contract
Date of contract conclusion: 2023-06-26 📅
Name: Affinity Fire Engineering (UK) Limited
National registration number: GB 129576579
Postal address: The Greenway, 114-116 Ardilaun Court, St. Stephen's Green
Postal town: Dublin
Postal code: Dublin
Country: Ireland 🇮🇪
Phone: +353 857107994 📞
Country: Dublin 🏙️
Internet address: http://https://www.affinity-eng.com/ 🌏
Total value of the procurement: 4 500 000 EUR 💰
Name: Arup
National registration number: IE8F53787S
Postal address: 50 Ringsend Road, Dublin 4
Phone: +353 12334455 📞
Internet address: http://www.arup.com 🌏
Name: Factfire
National registration number: 6435880N
Postal address: Unit 133, Grange Drive, Baldoyle, Dublin 13, D13 E8F8
Postal code: Dublin 13
Phone: +353 18395129 📞
Name: Forbes Leslie Network Ltd t/a FLN Consulting Engineers
National registration number: IE9514484T
Postal address: 2nd Floor
Postal code: 13 South Leinster St
Phone: +353 016787832 📞
Internet address: http://www.flnconsult.com 🌏
Information about tenders
Number of tenders received: 7
Source: OJS 2023/S 134-428970 (2023-07-11)

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