Maintenance Services for Mails Automation Sortation Equipment

An Post

AN POST requires the services of a suitably qualified and experienced company to provide a cost efficient, competent and sustainable service for Maintenance Services of Mail Automation Sortation Equipment.
Currently, AN POST has 16 (NEC and Leonardo) Letter and Flats Sorting Machines and 2 Parcel & Packet Sorting machines (Beumer) currently located in 3 Mail Centres:
• Dublin Mail Centre / Dublin Parcel Hub, Oak Road, Dublin 12; D12 V4AC
• Portlaoise Mail Centre, Father Brown Avenue, Portlaoise, Co. Laois; R32 A32F
• Athlone Mail Centre, Athlone Business Park, Dublin Road, Athlone, Co. Westmeath N37 FF68
AN POST also has two conveyor installations one each located in Dublin and Portlaoise.
All Applicants should be aware that Transfer of Undertakings (TUPE) may apply to the Contract. The existing service provider has 34 dedicated staff located in the mail centres to meet AN POSTs service requirements.
Please see attached PQQ document for a summary of requirements.

Deadline

The time limit for receipt of tenders was 2023-03-10. The procurement was published on 2023-02-07.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

Who? What? Where?
Procurement history
Date Document
2023-02-07 Contract notice
2023-10-27 Contract award notice
Contract notice (2023-02-07)
Object
Scope of the procurement
Title: Miscellaneous repair and maintenance services
Reference number: 2302
Short description:
AN POST requires the services of a suitably qualified and experienced company to provide a cost efficient, competent and sustainable service for Maintenance Services of Mail Automation Sortation Equipment. Currently, AN POST has 16 (NEC and Leonardo) Letter and Flats Sorting Machines and 2 Parcel & Packet Sorting machines (Beumer) currently located in 3 Mail Centres: • Dublin Mail Centre / Dublin Parcel Hub, Oak Road, Dublin 12; D12 V4AC • Portlaoise Mail Centre, Father Brown Avenue, Portlaoise, Co. Laois; R32 A32F • Athlone Mail Centre, Athlone Business Park, Dublin Road, Athlone, Co. Westmeath N37 FF68 AN POST also has two conveyor installations one each located in Dublin and Portlaoise. All Applicants should be aware that Transfer of Undertakings (TUPE) may apply to the Contract. The existing service provider has 34 dedicated staff located in the mail centres to meet AN POSTs service requirements. Please see attached PQQ document for a summary of requirements.
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Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Miscellaneous repair and maintenance services 📦
Additional CPV: Sorting equipment 📦
Place of performance
NUTS region: Éire/Ireland 🏙️

Procedure
Procedure type: Negotiated procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Utilities entity
Awarding authority name: An Post
Postal address: General Post Office
Postal code: O'Connell Street
Postal town: Dublin
Contact
Internet address: http://www.anpost.com 🌏
E-mail: alan.lynam@anpost.ie 📧
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=231865&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=231865&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2023-02-07 📅
Submission deadline: 2023-03-10 📅
Publication date: 2023-02-10 📅
Identifiers
Notice number: 2023/S 030-086437
OJ-S issue: 30

Object
Scope of the procurement
Short description:
AN POST requires the services of a suitably qualified and experienced company to provide a cost efficient, competent and sustainable service for Maintenance Services of Mail Automation Sortation Equipment.
Currently, AN POST has 16 (NEC and Leonardo) Letter and Flats Sorting Machines and 2 Parcel & Packet Sorting machines (Beumer) currently located in 3 Mail Centres:
• Dublin Mail Centre / Dublin Parcel Hub, Oak Road, Dublin 12; D12 V4AC
• Portlaoise Mail Centre, Father Brown Avenue, Portlaoise, Co. Laois; R32 A32F
• Athlone Mail Centre, Athlone Business Park, Dublin Road, Athlone, Co. Westmeath N37 FF68
AN POST also has two conveyor installations one each located in Dublin and Portlaoise.
All Applicants should be aware that Transfer of Undertakings (TUPE) may apply to the Contract. The existing service provider has 34 dedicated staff located in the mail centres to meet AN POSTs service requirements.
Please see attached PQQ document for a summary of requirements.
Estimated total value: 1 EUR 💰
Short description:
The requirement may vary during the term of the Contract depending on operational requirements meaning that additional staff, sites or equipment may be added or removed.
Estimated value excluding VAT: 1 EUR 💰
Duration: 36 months
Description of options:
Option of extension beyond the initial 3 year term by up to 7 more years (10 years in total).
Place of performance
Main site or place of performance: Dublin 1

Procedure
Legal basis: 32014L0025
Minimum number of candidates: 3
Maximum number of candidates: 5
Time of receipt of tenders: 14:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Irish 🗣️

Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Alan Lynam
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/391 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=231865&B=ETENDERS_SIMPLE 🌏

Complementary information
Review body
Name: High Court
Postal address: Four Courts, Inns Quay, Dublin 7
Postal town: Dublin
Country: Ireland 🇮🇪
Body responsible for mediation procedures
Same as: Review body
Source: OJS 2023/S 030-086437 (2023-02-07)
Contract award notice (2023-10-27)
Object
Scope of the procurement
Short description: Maintenance Services of Mail Automation Sortation Equipment.
Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable
Award criteria
Lowest price

Reference
Dates
Date dispatched: 2023-10-27 📅
Publication date: 2023-10-31 📅
Identifiers
Notice number: 2023/S 210-661092
Refers to notice: 2023/S 030-086437
OJ-S issue: 210

Object
Scope of the procurement
Short description:
Maintenance Services of Mail Automation Sortation Equipment at various An Post sites.

Award of contract
Date of contract conclusion: 2023-10-19 📅
Name: IO Systems Ltd
National registration number: IE 8215533F
Postal address: Garrycastle , Athlone ,
Postal town: Athlone
Postal code: Co Westmeath
Country: Ireland 🇮🇪
Internet address: http://www.iosystems.ie 🌏
Source: OJS 2023/S 210-661092 (2023-10-27)
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