Audio Visual Equipment

Transport Infrastructure Ireland (TII)

TII has a requirement to supply, install and maintenance support of new Audio-Visual equipment in meeting rooms at TII’s head office in Parkgate Street, Dublin. Equipment will include new screens, cameras, speakers and control equipment to allow better ease of use with Video conferencing tools. The new Audio-Visual equipment will better support TII’s blended working approach.
TII will require that the supply and installation of Audio Visual Equipment be within 4-6 weeks of contract award, with a break-fix warranty and call-out for configuration & maintenance work on equipment supplied for a period of 5 years with the option to extend for another 2 years.

Deadline

The time limit for receipt of tenders was 2023-03-21. The procurement was published on 2023-02-15.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

• Bytek Office Systems Limited

Who?

• Transport Infrastructure Ireland (TII)

What?

Where?

• Éire/Ireland

Procurement history

Date	Document
2023-02-15	Contract notice
2023-12-22	Contract award notice

Contract notice (2023-02-15)
Object
Scope of the procurement
Title: Installation services of computers and office equipment
Reference number: TII358
Short description:

TII has a requirement to supply, install and maintenance support of new Audio-Visual equipment in meeting rooms at TII’s head office in Parkgate Street, Dublin. Equipment will include new screens, cameras, speakers and control equipment to allow better ease of use with Video conferencing tools. The new Audio-Visual equipment will better support TII’s blended working approach. TII will require that the supply and installation of Audio Visual Equipment be within 4-6 weeks of contract award, with a break-fix warranty and call-out for configuration & maintenance work on equipment supplied for a period of 5 years with the option to extend for another 2 years.

Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Installation services of computers and office equipment 📦
Additional CPV: Computer equipment and supplies 📦
Place of performance
NUTS region: Éire/Ireland 🏙️

Procedure
Procedure type: Competitive procedure with negotiation
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Body governed by public law
Awarding authority name: Transport Infrastructure Ireland (TII)
Postal address: Parkgate Business Centre, Parkgate Street
Postal code: Dublin
Postal town: Dublin
Contact
Internet address: http://www.tii.ie 🌏
E-mail: micheal.oconnor@tii.ie 📧
Phone: +353 16463692 📞
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=234263&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=234263&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2023-02-15 📅
Submission deadline: 2023-03-21 📅
Publication date: 2023-02-20 📅
Identifiers
Notice number: 2023/S 036-105300
OJ-S issue: 36
Additional information

TII will not be liable for any participant’s costs arising in connection with participating in the competition, irrespective of the outcome of the competition, or if the competition is cancelled or postponed. - TII has the right at any time and without notice to: (i) terminate the competition (or part of it); (ii) change the competition’s basis or procedures; (iii) procure the contract by other means, (iv) negotiate with one or more parties at any time; (v) reject any, or all, of the applications/tenders; (vi) not furnish a candidate or tenderer with additional information or to do any combination of the foregoing or anything else deemed appropriate. In no instance will TII be required to give any reason for any alteration or termination of the process. - If any past or future contracts or other documents are summarised or described in this document, or in other information given to Candidates, the summary or description must not be taken as comprehensive, or as a substitute for reading the contract or other document itself when it becomes available. - Award of contract will be subject to the approval of the competent authorities. - Award of contract may be subject to successful interview. - Interested parties are advised that TII is subject to the Freedom of Information Act 2014 (together with other legislation governing access to information) . If a candidate/tenderer considers that any information supplied as part of this procurement procedure should not be disclosed because of its commercial sensitivity, confidentiality or otherwise, they must, when providing this information, clearly identify the specific information they do not wish to be disclosed and clearly specify the reasons for its sensitivity.

Additional information

TII will not be liable for any participant’s costs arising in connection with participating in the competition, irrespective of the outcome of the competition, or if the competition is cancelled or postponed.

- TII has the right at any time and without notice to:

(i) terminate the competition (or part of it);

(ii) change the competition’s basis or procedures;

(iii) procure the contract by other means,

(iv) negotiate with one or more parties at any time;

(v) reject any, or all, of the applications/tenders;

(vi) not furnish a candidate or tenderer with additional information or to do any combination of the foregoing or anything else deemed

appropriate. In no instance will TII be required to give any reason for any alteration or termination of the process.

- If any past or future contracts or other documents are summarised or described in this document, or in other information given to Candidates, the summary or description must not be taken as comprehensive, or as a substitute for reading the contract or other document itself when it becomes available.

- Award of contract will be subject to the approval of the competent authorities.

- Award of contract may be subject to successful interview.

- Interested parties are advised that TII is subject to the Freedom of Information Act 2014 (together with other legislation governing access to information) . If a candidate/tenderer considers that any information supplied as part of this procurement procedure should not be disclosed because of its commercial sensitivity, confidentiality or otherwise, they must, when providing this information, clearly identify the specific information they do not wish to be disclosed and clearly specify the reasons for its sensitivity.

Object
Scope of the procurement
Short description:

TII will require that the supply and installation of Audio Visual Equipment be within 4-6 weeks of contract award, with a break-fix warranty and call-out for configuration & maintenance work on equipment supplied for a period of 5 years with the option to extend for another 2 years.

Estimated total value: 300 000 EUR 💰
Short description:

TII has a requirement to supply, install and maintenance support of new Audio-Visual equipment in meeting rooms at TII’s head office in Parkgate Street, Dublin. The new Audio-Visual equipment will better support TII’s blended working approach.

While TII have selected the “Competitive procedure with negotiation” for this competition. As set out in section IV.1.5 of the Contract Notice, it is TII’s intention to award this contract for this competition as set out in the tender documents based on the initial tender submissions without conducting negotiations.

Estimated value excluding VAT: 300 000 EUR 💰
Duration: 84 months

Procedure
Legal basis: 32014L0024
Time of receipt of tenders: 12:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Tender validity period: 6 months

Contracting authority
Identity
National registration number: 9510201H
Contact
Contact point: Micheal O'Connor
Internet address: www.tii.ie 🌏
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/120261 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=234263&B=ETENDERS_SIMPLE 🌏

Reference
Additional information

- TII has the right at any time and without notice to:

(i) terminate the competition (or part of it);

(ii) change the competition’s basis or procedures;

(iii) procure the contract by other means,

(iv) negotiate with one or more parties at any time;

(v) reject any, or all, of the applications/tenders;

(vi) not furnish a candidate or tenderer with additional information or to do any combination of the foregoing or anything else deemed

appropriate. In no instance will TII be required to give any reason for any alteration or termination of the process.

- If any past or future contracts or other documents are summarised or described in this document, or in other information given to Candidates, the summary or description must not be taken as comprehensive, or as a substitute for reading the contract or other document itself when it becomes available.

- Award of contract will be subject to the approval of the competent authorities.

- Award of contract may be subject to successful interview.

- Interested parties are advised that TII is subject to the Freedom of Information Act 2014 (together with other legislation governing access to information) . If a candidate/tenderer considers that any information supplied as part of this procurement procedure should not be disclosed because of its commercial sensitivity, confidentiality or otherwise, they must, when providing this information, clearly identify the specific information they do not wish to be disclosed and clearly specify the reasons for its sensitivity.

Complementary information
Review body
Name: Central Office of the High Court
Postal address: Four Courts
Postal town: Dublin 7
Country: Ireland 🇮🇪
Phone: +353 18886511 📞
E-mail: highcourtcentraloffice@courts.ie 📧
Fax: +353 18886125 📠
Internet address: http://www.courts.ie 🌏
Body responsible for mediation procedures
Same as: Review body
Source: OJS 2023/S 036-105300 (2023-02-15)

Contract award notice (2023-12-22)
Object
Scope of the procurement
Total value of the procurement: 327216.89 EUR 💰
Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Reference
Dates
Date dispatched: 2023-12-22 📅
Publication date: 2023-12-27 📅
Identifiers
Notice number: 2023/S 249-789613
Refers to notice: 2023/S 036-105300
OJ-S issue: 249

Object
Place of performance
Main site or place of performance: Dublin 8

Procedure
Award criteria
Quality criterion (name): Quality
Quality criterion (weighting): 70
Price (weighting): 30

Award of contract
Date of contract conclusion: 2023-07-28 📅
Name: Bytek Office Systems Limited
Postal address: 2/3 Prospect Road
Postal town: Dublin
Country: Ireland 🇮🇪
Phone: +353 862526282 📞
E-mail: ekeller@bytek.ie 📧
Internet address: www.bytek.ie 🌏
Total value of the procurement: 327216.89 EUR 💰
Information about tenders
Number of tenders received: 6
Source: OJS 2023/S 249-789613 (2023-12-22)

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