Two single Supplier frameworks for the supply and delivery of Barista related equipment and supplies to the network of Irish Prisons in the following two lots

Irish Prison Service

The Contracting Authority proposes to engage in a competitive process for the establishment of Two Single Supplier frameworks for the supply and delivery of Barista related equipment and supplies to the network of Irish Prisons in the following two lots
Lot 1 – Supply, Delivery and Installation of Barista Related Equipment
Lot 2 – Supply and Delivery of Barista Related Beverage Supplies

Deadline

The time limit for receipt of tenders was 2022-09-29. The procurement was published on 2022-08-29.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

Who? What? Where?
Procurement history
Date Document
2022-08-29 Contract notice
2023-03-07 Contract award notice
Contract notice (2022-08-29)
Object
Scope of the procurement
Title: Coffee, tea and related products
Reference number: FD/02/05/409
Short description:
The Contracting Authority proposes to engage in a competitive process for the establishment of Two Single Supplier frameworks for the supply and delivery of Barista related equipment and supplies to the network of Irish Prisons in the following two lots Lot 1 – Supply, Delivery and Installation of Barista Related Equipment Lot 2 – Supply and Delivery of Barista Related Beverage Supplies
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Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Supplies
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Coffee, tea and related products 📦
Additional CPV: Coffee beans 📦
Place of performance
NUTS region: Éire/Ireland 🏙️

Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Ministry or any other national or federal authority
Awarding authority name: Irish Prison Service
Postal address: IDA Business Park,
Postal code: Ballinalee Road,
Postal town: Longford
Contact
Internet address: http://1 🌏
E-mail: gcmcmahon@irishprisons.ie 📧
Phone: +353 433335100 📞
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=222079&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=222079&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2022-08-29 📅
Submission deadline: 2022-09-29 📅
Publication date: 2022-09-02 📅
Identifiers
Notice number: 2022/S 169-476369
OJ-S issue: 169
Additional information
2 members of IPS Procurement Team will open the Tender Box

Object
Scope of the procurement
Short description:
The Contracting Authority proposes to engage in a competitive process for the establishment of Two Single Supplier frameworks for the supply and delivery of Barista related equipment and supplies to the network of Irish Prisons in the following two lots
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Lot 1 – Supply, Delivery and Installation of Barista Related Equipment
Lot 2 – Supply and Delivery of Barista Related Beverage Supplies
Estimated total value: 500 000 EUR 💰
Title of the lot: Supply, Delivery and Installation of Barista Related Equipment
Lot number: 1
Short description:
Supply, Delivery an Installation of Barista Related Equipment across the Irish prison Service Estate.
Further details available in the Tender documentation.
Estimated value excluding VAT: 250 000 EUR 💰
Duration: 48 months
Title of the lot: Supply and Delivery of Barista Related Beverage Supplies
Lot number: 2
Short description:
Supply and delivery Of Barista related Beverage supplies including coffee, tea and syrups across the Irish Prison Service Estate.

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity:
Please refer to the Tender Documentation available from www.etenders.gov.ie
RFT ID# 221579

Procedure
Legal basis: 32014L0024
Time of receipt of tenders: 12:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Tender validity period: 12 months
Tender opening date: 2022-09-29 📅
Tender opening time: 12:00
Place: Tender box will be opened virtually on the eTenders platform due to the restrictions caused by Covid 19.
Information about authorised persons and opening procedure:
Additional information: 2 members of IPS Procurement Team will open the Tender Box

Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Gerard McMahon
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/214 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=222079&B=ETENDERS_SIMPLE 🌏

Reference
Additional information
1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties;
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2) Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications and to respond electronically to the competition. There is a maximum upload limit of 2GB per document on etenders. Documents larger than this should be divided into smaller files prior to upload or zipped.
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3) Should you experience difficulty when uploading documents please contact the eTenders Support Desk for technical assistance. Email etenders@eu-supply.com or Telephone: 353 (0) 21 243 92 77 (09:00am – 17:30pm GMT)
4) All queries regarding this tender requirement or process must be submitted through the Irish Government Procurement Opportunities Portal www.etenders.gov.ie (RFT ID:145645) as a specific question. Responses will be circulated to those tenderers that have registered an interest in this notice on www.etenders.gov.ie The details of the person making a query will not be disclosed when circulating the response
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5) This is the sole call for competition for this contract/framework.
6) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers.
7) Contract award will be subject to the approval of the competent authorities.
8) It will be a condition of award that the successful tenderer is and remains tax compliant.
9) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time.
10) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended.
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11) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of the procurement documents with missing or incomplete information. Therefore, respondents are advised to ensure that they return completed documentation in order to avoid the risk of elimination from the competition.
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Complementary information
Review body
Name: The High Court
Postal address: Four Courts
Postal town: Dublin
Postal code: 7
Country: Ireland 🇮🇪
Phone: +353 18886000 📞
E-mail: highcourtcentraloffice@courts.ie 📧
Internet address: http://www.courts.ie 🌏
Information about review deadlines:
The contract / framework is covered by the application of the Remedies Directive and the relevant standstill period applied at time of notification.
Service from which information about the review procedure may be obtained
Name: Consult legal advisor
Postal town: xx
Source: OJS 2022/S 169-476369 (2022-08-29)
Contract award notice (2023-03-07)
Object
Scope of the procurement
Total value of the procurement: 500 000 EUR 💰
Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Reference
Dates
Date dispatched: 2023-03-07 📅
Publication date: 2023-03-10 📅
Identifiers
Notice number: 2023/S 050-143558
Refers to notice: 2022/S 169-476369
OJ-S issue: 50
Additional information
1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties; 2) Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications and to respond electronically to the competition. There is a maximum upload limit of 2GB per document on etenders. Documents larger than this should be divided into smaller files prior to upload or zipped. 3) Should you experience difficulty when uploading documents please contact the eTenders Support Desk for technical assistance. Email etenders@eu-supply.com or Telephone: 353 (0) 21 243 92 77 (09:00am – 17:30pm GMT) 4) All queries regarding this tender requirement or process must be submitted through the Irish Government Procurement Opportunities Portal www.etenders.gov.ie (RFT ID:145645) as a specific question. Responses will be circulated to those tenderers that have registered an interest in this notice on www.etenders.gov.ie The details of the person making a query will not be disclosed when circulating the response 5) This is the sole call for competition for this contract/framework. 6) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers. 7) Contract award will be subject to the approval of the competent authorities. 8) It will be a condition of award that the successful tenderer is and remains tax compliant. 9) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time. 10) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended. 11) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of the procurement documents with missing or incomplete information. Therefore, respondents are advised to ensure that they return completed documentation in order to avoid the risk of elimination from the competition.
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Procedure
Award criteria
Quality criterion (name): Fit for purpose of the proposed equipment
Quality criterion (weighting): 40
Quality criterion (name): Tenderer’s proposed methodology for fulfilment of the requirement to include ordering, delivery, demonstration/ training and invoicing
Quality criterion (weighting): 15
Quality criterion (name): Account/ Contract Management
Sustainability and Green Agenda
Quality criterion (weighting): 5
Quality criterion (name): Proposals in support of Social Procurement
Cost criterion (name): Ultimate Cost – For the Purpose of evaluation and initial Contract
Cost criterion (weighting): 20
Quality criterion (name): Tenderer’s proposed methodology for fulfilment of the requirement to include ordering, transport, delivery and invoicing.
Quality criterion (weighting): 25
20
Quality criterion (name): Continuity of Supply
Cost criterion (weighting): 30

Award of contract
Date of contract conclusion: 2022-11-21 📅
Name: Java Republic
Postal town: Dublin
Country: Ireland 🇮🇪
Information about tenders
Number of tenders received: 4
Source: OJS 2023/S 050-143558 (2023-03-07)
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