The supply of an Integrated Planning Solution to Cork County Council

Cork County Council

Cork County Council wish to procure a fit-for-purpose integrated planning solution that is robust and functional to enable efficient and effective processing of planning applications and related activities. The solution includes both public-facing and back-office systems that seamlessly integrate, improving operational efficiency and service quality.

Deadline

The time limit for receipt of tenders was 2022-09-28. The procurement was published on 2022-08-26.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

Who? What? Where?
Procurement history
Date Document
2022-08-26 Contract notice
2023-07-06 Contract award notice
Contract notice (2022-08-26)
Object
Scope of the procurement
Title: Industry specific software package
Reference number: 220755
Short description:
Cork County Council wish to procure a fit-for-purpose integrated planning solution that is robust and functional to enable efficient and effective processing of planning applications and related activities. The solution includes both public-facing and back-office systems that seamlessly integrate, improving operational efficiency and service quality.
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Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Supplies
Regulation: European Union
Common procurement vocabulary (CPV)
Code: Industry specific software package 📦
Additional CPV: Software package and information systems 📦
Place of performance
NUTS region: Éire/Ireland 🏙️

Procedure
Procedure type: Competitive dialogue
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Regional or local authority
Awarding authority name: Cork County Council
Postal address: County Hall
Postal code: Carrigrohane Road
Postal town: Cork
Contact
Internet address: https://www.corkcoco.ie/en 🌏
E-mail: pio.treacy@corkcoco.ie 📧
Phone: +353 214285341 📞
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=221216&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=221216&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2022-08-26 📅
Submission deadline: 2022-09-28 📅
Publication date: 2022-08-31 📅
Identifiers
Notice number: 2022/S 167-473414
OJ-S issue: 167
Additional information
Refer to Descriptive Document.

Object
Scope of the procurement
Estimated total value: 800 000 EUR 💰
Short description:
Cork County Council’s Planning and Development Directorate is responsible for the orderly and sustainable development of the County. Many of the systems in its current suite of planning applications are ageing disparate systems that do not readily support integration. They were built, based on past business objectives that no longer align with current business goals. Manual processes and paper-based systems are also relied upon. As a result, the council wishes to procure a fit-for-purpose, integrated planning solution that is robust and functional to continue to support the work of the planning staff and to provide an efficient and effective service to the public. The current suite of planning applications includes both public-facing and back-office systems, all to be replaced by a solution that provides seamless integration between the different components.
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The new solution will enable the Planning and Development Directorate to take advantage of advances in technology and to replace manual and paper-based processes with digital processes leading to improved operational efficiency and service quality. The solution will provide powerful reporting capabilities that enable statistics and performance monitoring to be obtained and displayed on dashboards for fast and automated data analysis. The solution will provide a rich source of information to assist the Planning Policy Unit in the preparation of plans and policy documents. The solution will enable planning staff to effortlessly perform spatial analysis for quick and comprehensive understanding of areas of interest on a map. It will provide in-depth information and perspectives that are beyond the scope of simple visual analysis.
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The new solution will be used by more than 400 staff geographically dispersed throughout the County. It will allow users to effectively perform their job depending on their role within the system. A configurable workflow will control how a planning file is processed. It will provide for parallel and sequential processing with the ability to automatically direct a file to a specific user or group from where a user can reserve and assign a file to themselves.
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Estimated value excluding VAT: 800 000 EUR 💰
Duration: 60 months
Description of renewals: 2 x 12 month optional extensions.
Additional information: Refer to Descriptive Document.
Place of performance
Main site or place of performance: Cork

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity: Please refer to Descriptive Document for full description.
Economic and financial standing: Please refer to Descriptive Document for any/full details
Minimum level(s) of standards: Please refer to attached documentation for any/full details
Technical and professional ability: Please refer to Descriptive Document for any/full details

Procedure
Legal basis: 32014L0024
Minimum number of candidates: 3
Maximum number of candidates: 5
Objective criteria for choosing the limited number of candidates: Please refer to Descriptive Document.
Time of receipt of tenders: 17:00
Date of dispatch of invitations: 2022-10-17 📅
Languages in which tenders or requests to participate may be submitted: English 🗣️

Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Pio Treacy
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/406 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=221216&B=ETENDERS_SIMPLE 🌏

Complementary information
Review body
Name: The High Court
Postal address: Four Courts, Inns Quay
Postal town: Dublin 7
Country: Ireland 🇮🇪
Phone: +353 18886000 📞
E-mail: highcourtcentraloffice@courts.ie 📧
Internet address: http://www.courts.ie 🌏
Source: OJS 2022/S 167-473414 (2022-08-26)
Contract award notice (2023-07-06)
Object
Scope of the procurement
Total value of the procurement: 412 000 EUR 💰
Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Reference
Dates
Date dispatched: 2023-07-06 📅
Publication date: 2023-07-11 📅
Identifiers
Notice number: 2023/S 131-418342
Refers to notice: 2022/S 167-473414
OJ-S issue: 131
Additional information
In addition to the Award Criteria above, the tender was also assessed under Technical Assessment 40% Added Value 5%

Object
Scope of the procurement
In addition to the Award Criteria above, the tender was also assessed under
Technical Assessment 40%
Added Value 5%

Procedure
Award criteria
Quality criterion (name): Quality Assurances
Quality criterion (weighting): 25%
Price (weighting): 30%

Award of contract
Date of contract conclusion: 2023-06-29 📅
Name: Agile Applications Limited
National registration number: 07443094
Postal address: 79 Macrae Road Eden Office Park
Postal town: Ham Green Bristol
Postal code: BS20 0DD
Country: United Kingdom 🇬🇧
Phone: +44 3301003675 📞
E-mail: andrew.fraser@agileapplications.co.uk 📧
Country: Bristol, City of 🏙️
Internet address: https://www.agileapplications.co.uk 🌏
Information about tenders
Number of tenders received: 3
Source: OJS 2023/S 131-418342 (2023-07-06)
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