Cork County Council wish to procure a fit-for-purpose integrated planning solution that is robust and functional to enable efficient and effective processing of planning applications and related activities. The solution includes both public-facing and back-office systems that seamlessly integrate, improving operational efficiency and service quality.
Deadline
The time limit for receipt of tenders was 2022-09-28.
The procurement was published on 2022-08-26.
Suppliers
The following suppliers are mentioned in award decisions or other procurement documents:
Object Scope of the procurement
Title: The supply of an Integrated Planning Solution to Cork County Council
220755
Products/services: Industry specific software package📦
Short description:
“Cork County Council wish to procure a fit-for-purpose integrated planning solution that is robust and functional to enable efficient and effective...”
Short description
Cork County Council wish to procure a fit-for-purpose integrated planning solution that is robust and functional to enable efficient and effective processing of planning applications and related activities. The solution includes both public-facing and back-office systems that seamlessly integrate, improving operational efficiency and service quality.
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Estimated value excluding VAT: EUR 800 000 💰
Cork County Council’s Planning and Development Directorate is responsible for the orderly and sustainable development of the County. Many of the systems in its current suite of planning applications are ageing disparate systems that do not readily support integration. They were built, based on past business objectives that no longer align with current business goals. Manual processes and paper-based systems are also relied upon. As a result, the council wishes to procure a fit-for-purpose, integrated planning solution that is robust and functional to continue to support the work of the planning staff and to provide an efficient and effective service to the public. The current suite of planning applications includes both public-facing and back-office systems, all to be replaced by a solution that provides seamless integration between the different components.
The new solution will enable the Planning and Development Directorate to take advantage of advances in technology and to replace manual and paper-based processes with digital processes leading to improved operational efficiency and service quality. The solution will provide powerful reporting capabilities that enable statistics and performance monitoring to be obtained and displayed on dashboards for fast and automated data analysis. The solution will provide a rich source of information to assist the Planning Policy Unit in the preparation of plans and policy documents. The solution will enable planning staff to effortlessly perform spatial analysis for quick and comprehensive understanding of areas of interest on a map. It will provide in-depth information and perspectives that are beyond the scope of simple visual analysis.
The new solution will be used by more than 400 staff geographically dispersed throughout the County. It will allow users to effectively perform their job depending on their role within the system. A configurable workflow will control how a planning file is processed. It will provide for parallel and sequential processing with the ability to automatically direct a file to a specific user or group from where a user can reserve and assign a file to themselves.
Show more Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
Scope of the procurement
Estimated total value excluding VAT: EUR 800 000 💰
Duration of the contract, framework agreement or dynamic purchasing system
The time frame below is expressed in number of months.
Description
Duration: 60
Duration of the contract, framework agreement or dynamic purchasing system
This contract is subject to renewal ✅ Description
Description of renewals: 2 x 12 month optional extensions.
Information about the limits on the number of candidates to be invited
Envisaged minimum number: 3
Maximum number: 5
Objective criteria for choosing the limited number of candidates: Please refer to Descriptive Document.
Description
Additional information: Refer to Descriptive Document.
Legal, economic, financial and technical information Conditions for participation
List and brief description of conditions: Please refer to Descriptive Document for full description.
Economic and financial standing
List and brief description of selection criteria: Please refer to Descriptive Document for any/full details
Conditions for participation
Please refer to attached documentation for any/full details
Technical and professional ability
List and brief description of selection criteria: Please refer to Descriptive Document for any/full details
Conditions for participation
Conditions for participation (technical and professional ability): Please refer to attached documentation for any/full details
Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Procedure Type of procedure
Competitive dialogue
Information about reduction of the number of solutions or tenders during negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
Administrative information
Time limit for receipt of tenders or requests to participate: 2022-09-28
17:00 📅
Estimated date of dispatch of invitations to tender or to participate to selected candidates: 2022-10-17 📅
Languages in which tenders or requests to participate may be submitted: English 🗣️
Complementary information Review body
Name: The High Court
Postal address: Four Courts, Inns Quay
Postal town: Dublin 7
Country: Ireland 🇮🇪
Phone: +353 18886000📞
E-mail: highcourtcentraloffice@courts.ie📧
URL: http://www.courts.ie🌏
Source: OJS 2022/S 167-473414 (2022-08-26)
Contract award notice (2023-07-06) Object Scope of the procurement
Total value of the procurement (excluding VAT): EUR 412 000 💰
Award criteria
Quality criterion (name): Quality Assurances
Quality criterion (weighting): 25%
Price (weighting): 30%
Description
Additional information:
“In addition to the Award Criteria above, the tender was also assessed under
Technical Assessment 40%
Added Value 5%”
Procedure Administrative information
Previous publication concerning this procedure: 2022/S 167-473414
Award of contract
1️⃣
Contract Number: 1
Title: The supply of an Integrated Planning Solution to Cork County Council
Date of conclusion of the contract: 2023-06-29 📅
Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 2
Number of tenders received by electronic means: 3
Name and address of the contractor
Name: Agile Applications Limited
National registration number: 07443094
Postal address: 79 Macrae Road Eden Office Park
Postal town: Ham Green Bristol
Postal code: BS20 0DD
Country: United Kingdom 🇬🇧
Phone: +44 3301003675📞
E-mail: andrew.fraser@agileapplications.co.uk📧
Region: Bristol, City of 🏙️
URL: https://www.agileapplications.co.uk🌏
The contractor is an SME
Information on value of the contract/lot (excluding VAT)
Estimated total value of the contract/lot: EUR 800 000 💰
Currency code: EUR 💰
Lowest offer: 394000.00
Highest offer: 2253848.00
Source: OJS 2023/S 131-418342 (2023-07-06)