THE PROVISION OF EQUINE VETERINARY SERVICES TO HRI’S RACECOURSES

Horse Racing Ireland (HRI)

Horse Racing Ireland (HRI) was established by the Irish Government under the Horse and Greyhound Racing Act 2001 and the Irish Horseracing Industry Act 1994. It is a commercial semi-state body that is responsible for the administration, promotion and development of Horse Racing in Ireland. HRI Racecourse Division consists of Leopardstown Racecourse, Fairyhouse Racecourse, Navan Racecourse, Tipperary Racecourse and Leopardstown Golf Centre.
The Curragh Racecourse and Cork Racecourse are associates of the Contracting Authority and may also avail of this agreement.
HRI Racecourses Ltd. (the “Contracting Authority”) intends to appoint suitably qualified equine veterinary professionals to provide equine cover on the track and in the stable yard at its racecourses. This requirement for equine veterinary services has been split into four lots.
Please refer to the attached document for a detailed specification

Deadline

The time limit for receipt of tenders was 2022-04-06. The procurement was published on 2022-03-02.

Who?

• Horse Racing Ireland (HRI)

What?

• Health and social work services › Veterinary services

Where?

• Éire/Ireland

Procurement history

Date	Document
2022-03-02	Contract notice
2022-04-05	Additional information

Contract notice (2022-03-02)
Object
Scope of the procurement
Title: Veterinary services
Reference number: Veterinary Services
Short description:

Horse Racing Ireland (HRI) was established by the Irish Government under the Horse and Greyhound Racing Act 2001 and the Irish Horseracing Industry Act 1994. It is a commercial semi-state body that is responsible for the administration, promotion and development of Horse Racing in Ireland. HRI Racecourse Division consists of Leopardstown Racecourse, Fairyhouse Racecourse, Navan Racecourse, Tipperary Racecourse and Leopardstown Golf Centre. The Curragh Racecourse and Cork Racecourse are associates of the Contracting Authority and may also avail of this agreement. HRI Racecourses Ltd. (the “Contracting Authority”) intends to appoint suitably qualified equine veterinary professionals to provide equine cover on the track and in the stable yard at its racecourses. This requirement for equine veterinary services has been split into four lots. Please refer to the attached document for a detailed specification

Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Veterinary services 📦
Additional CPV: Veterinary services 📦
Place of performance
NUTS region: Éire/Ireland 🏙️

Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Body governed by public law
Awarding authority name: Horse Racing Ireland (HRI)
Postal address: Ballymany
Postal code: The Curragh
Postal town: Co Kildare
Contact
Internet address: http://www.hri-ras.ie/ 🌏
E-mail: sbarthel@hri.ie 📧
Phone: +353 45455662 📞
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=208697&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=208697&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2022-03-02 📅
Submission deadline: 2022-04-06 📅
Publication date: 2022-03-07 📅
Identifiers
Notice number: 2022/S 046-119697
OJ-S issue: 46
Additional information

1) Interested parties must register their interest on the eTenders website (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie)only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed(or not relayed) via third parties; 2) This is the sole call for competition for this service; 3) The contracting authority will not be responsible for any costs, charges or expenses incurred by tenderers; 4) Establishment of the framework will be subject to the approval of the competent authorities; 5) It will be a condition of establishment that candidates and all subcontractors are fully tax compliant as part of their application for participation in the competition; 6) If for any reason it is not possible for the successful tenderer to deliver the contract following the conclusion of this competitive process, the contracting authority reserves the right to invite the next highest scoring tenderer to join the contract as appropriate. This shall be without prejudice to the right of the contracting authority to cancel this competitive process and/or initiate a new contract award procedure at its sole discretion; 7) At its absolute discretion, the contracting authority may elect to terminate this procurement process or the contract any time; 8) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended; 9) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of tender submissions with missing or incomplete information. Therefore, tenderers are advised to ensure that they return fully completed submissions in order to avoid the risk of elimination from the competition.

Additional information

1) Interested parties must register their interest on the eTenders website (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie)only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed(or not relayed) via third parties;

2) This is the sole call for competition for this service;

3) The contracting authority will not be responsible for any costs, charges or expenses incurred by tenderers;

4) Establishment of the framework will be subject to the approval of the competent authorities;

5) It will be a condition of establishment that candidates and all subcontractors are fully tax compliant as part of their application for participation in the competition;

6) If for any reason it is not possible for the successful tenderer to deliver the contract following the conclusion of this competitive process, the contracting authority reserves the right to invite the next highest scoring tenderer to join the contract as appropriate. This shall be without prejudice to the right of the contracting authority to cancel this competitive process and/or initiate a new contract award procedure at its sole discretion;

7) At its absolute discretion, the contracting authority may elect to terminate this procurement process or the contract any time;

8) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended;

9) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of tender submissions with missing or incomplete information. Therefore, tenderers are advised to ensure that they return fully completed submissions in order to avoid the risk of elimination from the competition.

Object
Scope of the procurement
Short description:

The Curragh Racecourse and Cork Racecourse are associates of the Contracting Authority and may also avail of this agreement.

HRI Racecourses Ltd. (the “Contracting Authority”) intends to appoint suitably qualified equine veterinary professionals to provide equine cover on the track and in the stable yard at its racecourses. This requirement for equine veterinary services has been split into four lots.

Please refer to the attached document for a detailed specification

Estimated total value: 400 000 EUR 💰
Title of the lot: LOT 1: THE PROVISION OF EQUINE VETERINARY SERVICES TO LEOPARDSTOWN RACECOURSE
Lot number: 1
Short description:

The Contracting Authority intends to appoint suitably qualified equine veterinary professionals to fulfil the following requirements and duties over the course of the framework agreements:

• To provide equine cover on the track and in the stable yard on specified race-days and schooling days.

• To provide an on-call service for private schooling days.

• To provide diagnostic, first aid, respiratory examinations, euthanasia and other equine welfare procedures as required.

• To work in conjunction with the Turf Club Veterinary officer.

• A minimum of five years’ experience in a practice where at least 50% of the current case load are equines.

• Have the technical resources to carry out all duties required by an equine veterinary surgeon on a racecourse.

• Due to the demanding work required and potential hazards, individuals proposed must be physically able to carry out the work required.

• The veterinary professional will be responsible for all health and safety elements surrounding the horse being treated

All framework members admitted to the multi-party framework agreements must be members of the A.I.R.C.V.S. (Association of Irish Racecourse Veterinary Surgeons). This cost will not be reimbursed.

Leopardstown will require three race-day vets to be present on eight race-days and two race-day vets to be present on 15 race-days. There is also a requirement for one vet to be present on approximately 2 schooling days. The annual roster will be agreed in advance with the Leopardstown Operations Manager.

For detailed specification please refer to the attached document

Estimated value excluding VAT: 110 EUR 💰
Duration: 72 months
Title of the lot: LOT 2: THE PROVISION OF EQUINE VETERINARY SERVICES TO FAIRYHOUSE RACECOURSE
Lot number: 2
Short description:

Fairyhouse will require three race-day vets to be present on five race-day and two race-day vets to be present on 16 race-days. There is also a requirement for one vet to be present on approximately 3 schooling days. The annual roster will be agreed in advance with the Racecourse Manager.

Estimated value excluding VAT: 100 000 EUR 💰
Title of the lot: LOT 3: THE PROVISION OF EQUINE VETERINARY SERVICES TO NAVAN RACECOURSE
Lot number: 3
Short description:

Navan will require three race-day vets to be present on nine race-days, two race-day vets to be present on 9 race-days and one vet to be present on approximately 4 – 5 schooling days. The annual roster will be agreed in advance with the Racecourse Manager.

Title of the lot: LOT 4: THE PROVISION OF EQUINE VETERINARY SERVICES TO TIPPERARY RACECOURSE
Lot number: 4
Short description:

Tipperary will require two race-day vets to be present on 11 race-days and one vet to be present on approximately 15 schooling days. The annual roster will be agreed in advance with the Racecourse Manager.

Estimated value excluding VAT: 75 000 EUR 💰
Place of performance
Main site or place of performance: Ireland

Legal, economic, financial and technical information
Conditions for participation
Information about a particular profession: Services
Reference to relevant legislative or regulatory provisions:

Tenderers must provide evidence that they are registered with the Veterinary Council of Ireland.

Additionally all framework members admitted to the multi-party framework agreements must be members of the A.I.R.C.V.S. (Association of Irish Racecourse Veterinary Surgeons).

Procedure
Legal basis: 32014L0024
Number of participants to be contemplated: 6
Justification for the framework agreement:

The services sought fall within Annex XIV of Directive 2014/24/EU on public procurement. The Contracting Authority will employ a procedure analogous to the open procedure in Directive 2014/24/EU but with some modifications, see document for list of modifications.

Justification for framework agreement duration over four years:

Time of receipt of tenders: 12:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Tender validity period: 2023-04-06 📅
Tender opening date: 2022-04-06 📅
Tender opening time: 12:00

Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Sarah Barthel
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/330 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=208697&B=ETENDERS_SIMPLE 🌏

Reference
Additional information
Estimated timing for further notices: 6 years

2) This is the sole call for competition for this service;

3) The contracting authority will not be responsible for any costs, charges or expenses incurred by tenderers;

4) Establishment of the framework will be subject to the approval of the competent authorities;

5) It will be a condition of establishment that candidates and all subcontractors are fully tax compliant as part of their application for participation in the competition;

6) If for any reason it is not possible for the successful tenderer to deliver the contract following the conclusion of this competitive process, the contracting authority reserves the right to invite the next highest scoring tenderer to join the contract as appropriate. This shall be without prejudice to the right of the contracting authority to cancel this competitive process and/or initiate a new contract award procedure at its sole discretion;

7) At its absolute discretion, the contracting authority may elect to terminate this procurement process or the contract any time;

8) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended;

9) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of tender submissions with missing or incomplete information. Therefore, tenderers are advised to ensure that they return fully completed submissions in order to avoid the risk of elimination from the competition.

Complementary information
Review body
Name: The High Court
Postal address: Four Court, Inns Quay
Postal town: Dublin
Country: Ireland 🇮🇪
Phone: +353 18886000 📞
E-mail: highcourtcentraloffice@courts.ie 📧
Internet address: http://www.courts.ie 🌏
Information about review deadlines:

Statutory Instrument No 130 of 2010 (the Irish Remedies Regulations) provides that review procedures are available in the High Court to a person who has or has had an interest in obtaining the contract (including the reviewable public contract) and alleges that he or she has been harmed or is at risk of being harmed by an infringement of the law in relation to the reviewable public contract.

Body responsible for mediation procedures
Name: Please consult your legal advisor
Postal town: Ireland
Service from which information about the review procedure may be obtained
Same as: Body responsible for mediation procedures
Source: OJS 2022/S 046-119697 (2022-03-02)

Additional information (2022-04-05)
Object
Notice metadata
Document type: Additional information

Reference
Dates
Date dispatched: 2022-04-05 📅
Submission deadline: 2022-04-19 📅
Publication date: 2022-04-08 📅
Identifiers
Notice number: 2022/S 070-186972
Refers to notice: 2022/S 046-119697
OJ-S issue: 70
Source: OJS 2022/S 070-186972 (2022-04-05)

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