Irish Prison Service proposes to engage in a competitive procedure for the establishment three frameworks for the provision of Site food audits and Kitchen efficiency Audit for the Irish Prison Service in the following Three lots:
• Lot 1 – IPS Kitchen Audits
• Lot 2 – IPS Catering Supplier Audits
• Lot 3 – IPS Kitchen Efficiency Audits
Deadline
The time limit for receipt of tenders was 2022-11-14.
The procurement was published on 2022-10-10.
Suppliers
The following suppliers are mentioned in award decisions or other procurement documents:
Object Scope of the procurement
Title:
“Tender for the provision of Site food audits and Kitchen efficiency Audit for the Irish Prison Service
IPS/2022/02”
Products/services: Auditing services📦
Short description:
“Irish Prison Service proposes to engage in a competitive procedure for the establishment three frameworks for the provision of Site food audits and Kitchen...”
Short description
Irish Prison Service proposes to engage in a competitive procedure for the establishment three frameworks for the provision of Site food audits and Kitchen efficiency Audit for the Irish Prison Service in the following Three lots:
• Lot 1 – IPS Kitchen Audits
• Lot 2 – IPS Catering Supplier Audits
• Lot 3 – IPS Kitchen Efficiency Audits
Show more
Estimated value excluding VAT: EUR 420 000 💰
Information about lots
Tenders may be submitted for all lots
1️⃣ Scope of the procurement
Title: IPS Kitchen Audits
Title
Lot Identification Number: 1
Description
Additional products/services: Catering services📦
Place of performance: Ireland🏙️
Main site or place of performance: Nationwide
Description of the procurement:
“The successful tenderer will be required to carry out annual on-site audits covering catering/ hygiene standards in each of the Prisons and Places of...”
Description of the procurement
The successful tenderer will be required to carry out annual on-site audits covering catering/ hygiene standards in each of the Prisons and Places of Detention and in the Prison Service Training Centre. The audit is based on key criteria for professional catering standards in the kitchen, stores and ancillary areas.
Show more Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
Scope of the procurement
Estimated total value excluding VAT: EUR 140 000 💰
Duration of the contract, framework agreement or dynamic purchasing system
The time frame below is expressed in number of months.
Description
Duration: 48
Additional information:
“Please consult the associated documentation, which contains full instructions regarding the submission of tenders and is available to download from...”
Additional information
Please consult the associated documentation, which contains full instructions regarding the submission of tenders and is available to download from www.etenders.gov.ie using RFT ID 225697.
2️⃣ Scope of the procurement
Title: IPS Catering Supplier Audits
Title
Lot Identification Number: 2
Description
Description of the procurement:
“The successful tenderer will be required to carry out, as requested, IPS catering supplier hygiene Audits. The audit is based on key criteria for food...”
Description of the procurement
The successful tenderer will be required to carry out, as requested, IPS catering supplier hygiene Audits. The audit is based on key criteria for food processing and distribution, within primary processing plants, secondary agents and distribution agents as appropriate.
Show more Scope of the procurement
Estimated total value excluding VAT: EUR 160 000 💰
3️⃣ Scope of the procurement
Title: IPS Kitchen Efficiency Audits
Title
Lot Identification Number: 3
Description
Description of the procurement:
“The successful tenderer will be required to carry out, as requested, catering efficiency audits of prison kitchens to include order and stock control,...”
Description of the procurement
The successful tenderer will be required to carry out, as requested, catering efficiency audits of prison kitchens to include order and stock control, adherence to menu and portion control is required. Terms of Reference will be agreed in advance of audits.
Show more Scope of the procurement
Estimated total value excluding VAT: EUR 120 000 💰
Legal, economic, financial and technical information Conditions for participation
List and brief description of conditions: Please refer to the Tender Documentation available from www.etenders.gov.ie Economic and financial standing
Selection criteria as stated in the procurement documents
Technical and professional ability
Selection criteria as stated in the procurement documents
Conditions related to the contract
Contract performance conditions: To be agreed with the successful tenderer in each lot.
Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Procedure Type of procedure
Open procedure
Information about a framework agreement or a dynamic purchasing system
Framework agreement with a single operator
Administrative information
Time limit for receipt of tenders or requests to participate: 2022-11-14
12:00 📅
Languages in which tenders or requests to participate may be submitted: English 🗣️
Languages in which tenders or requests to participate may be submitted: Irish 🗣️
The time frame below is expressed in number of months.
Minimum time frame during which the tenderer must maintain the tender: 12
Conditions for opening of tenders: 2022-11-14
12:00 📅
Conditions for opening of tenders (place): Remotely via the eTenders platform
Conditions for opening of tenders (Information about authorised persons and opening procedure): two members of the Procurement unit.
Complementary information Additional information
“1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for...”
1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties;
2) Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications and to respond electronically to the competition.
3) Suppliers should note the following when making their submission:
• There is a maximum upload limit of 2GB per file. Documents larger than this should be divided into smaller files prior to upload.
• In order to submit a document to the electronic postbox, please note that you must click “Submit Response”. After submitting a response, the response may be modified and re-submitted as many times as may be necessary until the RFT deadline has expired. Suppliers should be aware that the “Submit Response” button will be disabled automatically upon expiration of the response deadline.
• Suppliers must ensure that they give themselves sufficient time to upload & submit all required documentation before the submission deadline. Suppliers should take into account the fact that upload speeds vary.
• If you experience difficulty when uploading documents please contact eTenders Support Desk for technical assistance. Email etenders@eusupply. com or Telephone: 353(0)21 2439277 (09:00am – 17:30pm GMT). All queries must be submitted through the messaging facility on www.etenders.gov.ie.
4) All queries regarding this tender requirement or process must be submitted through www.etenders.gov.ie as a specific question. Responses will be circulated to those tenderers that have registered an interest in this notice on www.etenders.gov.ie. The details of the person making a query will not be disclosed when circulating the response
5) This is the sole call for competition for this contract/framework.
6) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers.
7) Contract award will be subject to the approval of the competent authorities.
8) It will be a condition of award that the successful tenderer is and remains tax compliant.
9) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time.
10) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended.
11) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of the procurement documents with missing or incomplete information. Therefore, respondents are advised to ensure that they return completed documentation in order to avoid the risk of elimination from the competition.
Show more Review body
Name: The High Court
Postal address: Four Courts
Postal town: Dublin
Postal code: 7
Country: Ireland 🇮🇪
Phone: +353 18886000📞
E-mail: highcourtcentraloffice@courts.ie📧
URL: http://www.courts.ie🌏 Review procedure
Precise information on deadline(s) for review procedures: The contract award decision is subject to the application of SI 130 of 2010.
Service from which information about the review procedure may be obtained
Name: Consult legal advisor
Postal town: xx
Country: Ireland 🇮🇪
Source: OJS 2022/S 199-564995 (2022-10-10)
Contract award notice (2023-05-29) Contracting authority Name and addresses
E-mail: procurement@irishprisons.ie📧
Object Scope of the procurement
Total value of the procurement (excluding VAT): EUR 300 000 💰
Information about lots
This contract is divided into lots ✅ Award criteria
Quality criterion (name): Tenderer’s proposed methodology for fulfilment of the contract
Quality criterion (weighting): 30%
Quality criterion (name): Account/ Contract Management
Quality criterion (weighting): 15%
Quality criterion (name): Technical Merit of the team proposed
Quality criterion (weighting): 20%
Quality criterion (name): Proposals in support of Social Procurement
Quality criterion (weighting): 5%
Quality criterion (name): Proposals in support of the Green & Sustainability Agenda
Cost criterion (name): Ultimate Cost – For the Purpose of evaluation and initial Contract
Cost criterion (weighting): 25%
Quality criterion (name): Account/contract management
Procedure Information about framework agreement
The procurement involves the establishment of a framework agreement
Administrative information
Previous publication concerning this procedure: 2022/S 199-564995
Award of contract
1️⃣
Contract Number: 1
Lot Identification Number: 1
Title: IPS Kitchen Audits
Date of conclusion of the contract: 2023-01-23 📅
Information about tenders
Number of tenders received: 2
Name and address of the contractor
Name: Cater Care Ltd.
Postal address: Mount View, Broughall,
Postal town: Kilcormac
Country: Ireland 🇮🇪
Region: Midland🏙️
The contractor is an SME ✅ Information on value of the contract/lot (excluding VAT)
Currency code: EUR 💰
Lowest offer: 7200.00
Highest offer: 14400.00
2️⃣
Contract Number: 2
Lot Identification Number: 2
Title: IPS Catering Supplier Audits
Information on value of the contract/lot (excluding VAT)
Currency code: EUR 💰
Lowest offer: 12000.00
Highest offer: 18000.00
3️⃣
Contract Number: 3
Lot Identification Number: 3
Title: IPS Kitchen Efficiency Audits
Information on value of the contract/lot (excluding VAT)
Currency code: EUR 💰
Lowest offer: 2700.00
Highest offer: 6000.00
Source: OJS 2023/S 105-326993 (2023-05-29)