Tender for The provision of Catering Services and Hospitality requirements at IPS HQ in Longford by a Social Enterprise

Irish Prison Service

The IPS proposes to engage in a competitive procedure for the award of catering and hospitality requirements at the IPS HQ in Longford to a Social Enterprise.

Deadline

The time limit for receipt of tenders was 2022-06-02. The procurement was published on 2022-05-13.

Who?

• Irish Prison Service

What?

• Canteen services › Canteen management services
• Catering services › Catering services for other enterprises or other institutions
• Education and training services › Training services
• Social work and related services › Social services

Where?

• Eastern and Midland › Midland

Procurement history

Date	Document
2022-05-13	Contract notice
2022-10-03	Contract award notice

Contract notice (2022-05-13)
Object
Scope of the procurement
Title: Canteen services
Reference number: IPS/2021/14
Short description:

The IPS proposes to engage in a competitive procedure for the award of catering and hospitality requirements at the IPS HQ in Longford to a Social Enterprise.

Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union
Common procurement vocabulary (CPV)
Code: Canteen services 📦
Additional CPV: Canteen and catering services 📦
Place of performance
NUTS region: Midland 🏙️

Procedure
Procedure type: Competitive dialogue
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Ministry or any other national or federal authority
Awarding authority name: Irish Prison Service
Postal address: IDA Business Park,
Postal code: Ballinalee Road,
Postal town: Longford
Contact
Internet address: http://www.irishprisons.ie 🌏
E-mail: tenders@greenville.ie 📧
Phone: +353 14020114 📞
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=213886&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=213886&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2022-05-13 📅
Submission deadline: 2022-06-02 📅
Publication date: 2022-05-18 📅
Identifiers
Notice number: 2022/S 096-265547
OJ-S issue: 96
Additional information

Please consult the associated documentation, which contains full instructions regarding the submission of tenders and is available to download from www.etenders.gov.ie using RFT ID 213882.

Object
Scope of the procurement
Estimated total value: 900 000 EUR 💰
Estimated value excluding VAT: 900 000 EUR 💰
Duration: 72 months
Description of renewals:

The framework agreement will be for 4 years, with the option to extend for two (2) further periods one (1) year, to a maximum of 6 years, subject to satisfactory performance, business needs and budgetary constraints.

Additional information:

Please consult the associated documentation, which contains full instructions regarding the submission of tenders and is available to download from www.etenders.gov.ie using RFT ID 213882.

Place of performance
Main site or place of performance: Longford

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity: Please refer to the Tender Documentation available from www.etenders.gov.ie
Contract execution
Contract performance conditions: To be agreed with the successful tenderer.

Procedure
Legal basis: 32014L0024
Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:

1. Previous Contracts

2. Quality Assurance Measures

Justification for the framework agreement:

Requirements are planned to be met by a Social Enterprise that will need a longer timeframe to establish itself within the area and achieve a return on investment.

Justification for framework agreement duration over four years:

Requirements are planned to be met by a Social Enterprise that will need a longer timeframe to establish itself within the area and achieve a return on investment.

Time of receipt of tenders: 12:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Irish 🗣️
Tender validity period: 12 months

Contracting authority
Identity
National registration number: N/a
Contact
Contact point: IPS Greenville
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/214 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=213886&B=ETENDERS_SIMPLE 🌏

Reference
Additional information

PLEASE NOTE: This competition is being advertised on a voluntary basis on the OJEU as the contract value is not above the Concession Directive value.

1) Interested parties must register their interest on the eTenders website (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties;

2) Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications and to respond electronically to the competition.

3) Suppliers should note the following when making their submission:

• There is a maximum upload limit of 2GB per file. Documents larger than this should be divided into smaller files prior to upload.

• In order to submit a document to the electronic postbox, please note that you must click “Submit Response”. After submitting a response, the response may be modified and re-submitted as many times as may be necessary until the RFT deadline has expired. Suppliers should be aware that the “Submit Response” button will be disabled automatically upon expiration of the response deadline.

• Suppliers must ensure that they give themselves sufficient time to upload & submit all required documentation before the submission deadline. Suppliers should take into account the fact that upload speeds vary.

• If you experience difficulty when uploading documents please contact eTenders Support Desk for technical assistance. Email etenders@eusupply. com or Telephone: 353(0)21 2439277 (09:00am – 17:30pm GMT) 5. All queries must be submitted through the messaging facility on www.etenders.gov.ie.

4) All queries regarding this tender requirement or process must be submitted through the Irish Government Procurement Opportunities Portal www.etenders.gov.ie as a specific question. Responses will be circulated to those tenderers that have registered an interest in this notice on www.etenders.gov.ie The details of the person making a query will not be disclosed when circulating the response

5) This is the sole call for competition for this contract/framework.

6) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers.

7) Contract award will be subject to the approval of the competent authorities.

8) It will be a condition of award that the successful tenderer is and remains tax compliant.

9) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time.

10) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended.

11) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of the procurement documents with missing or incomplete information. Therefore, respondents are advised to ensure that they return completed documentation in order to avoid the risk of elimination from the competition

Complementary information
Review body
Name: The High Court
Postal address: Four Courts
Postal town: Dublin
Postal code: 7
Country: Ireland 🇮🇪
Phone: +353 18886000 📞
E-mail: highcourtcentraloffice@courts.ie 📧
Internet address: http://www.courts.ie 🌏
Information about review deadlines: The contract award decision is subject to the application of SI 130 of 2010.
Service from which information about the review procedure may be obtained
Name: Consult legal advisor
Postal town: xx
Source: OJS 2022/S 096-265547 (2022-05-13)

Contract award notice (2022-10-03)
Object
Scope of the procurement
Short description:

The IPS has cancelled the competitive procedure for the award of catering and hospitality requirements at the IPS HQ in Longford to a Social Enterprise.

Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Reference
Dates
Date dispatched: 2022-10-03 📅
Publication date: 2022-10-07 📅
Identifiers
Notice number: 2022/S 194-550031
Refers to notice: 2022/S 096-265547
OJ-S issue: 194

Procedure
Award criteria
Quality criterion (name): Methodology for delivery of the service addressing the scope of services
Quality criterion (weighting): 30
Quality criterion (name): Social Inclusion Proposal for the Contract
Overall Technical merit of the Human Resources Offered
Quality criterion (weighting): 10
Quality criterion (name): Service Level Agreement
The Environment and Sustainability
Financial Proposal – First Year Operation
Price (weighting): 10
Source: OJS 2022/S 194-550031 (2022-10-03)

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