Tender for the establishment of a single operator framework agreement for the supply on lease hire with maintenance of heavy goods vehicles

Dublin City Council

Dublin City Council proposes to establish a single operator framework agreement for the supply on lease hire with maintenance of heavy goods vehicles for two years. For further information please consult the appropriate documentation, which contains full instructions regarding the submission of tenders and is available to download from www.etenders.gove.ie using RFT ID 215257.

Deadline

The time limit for receipt of tenders was 2022-07-21. The procurement was published on 2022-06-09.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

• Setanta Vehicle Sales North Ltd

Who?

• Dublin City Council

What?

• Flatbed and Tipper trucks › Tipper trucks
• Motor vehicles › Heavy-duty motor vehicles

Where?

• Eastern and Midland › Dublin

Procurement history

Date	Document
2022-06-09	Contract notice
2022-07-13	Additional information
2022-12-19	Contract award notice

Contract notice (2022-06-09)
Object
Scope of the procurement
Title: Heavy-duty motor vehicles
Reference number: 215257
Short description:
“Dublin City Council proposes to establish a single operator framework agreement for the supply on lease hire with maintenance of heavy goods vehicles for...”
Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Supplies
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Heavy-duty motor vehicles 📦
Additional CPV: Tipper trucks 📦
Place of performance
NUTS region: Dublin 🏙️

Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Regional or local authority
Awarding authority name: Dublin City Council
Postal address: Civic Offices, Wood Quay
Postal code: Dublin
Postal town: Dublin 8
Contact
Internet address: http://www.dublincity.ie 🌏
E-mail: paul.mccarthy@dublincity.ie 📧
Phone: +353 012227501 📞
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=215341&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=215341&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2022-06-09 📅
Submission deadline: 2022-07-21 📅
Publication date: 2022-06-14 📅
Identifiers
Notice number: 2022/S 113-317805
OJ-S issue: 113
Additional information

“Please note due to the current COVID-19 pandemic, facilitation of all meetings, site visits, clarification meetings, & assessments of samples, etc. (as...”

Additional information

Please note due to the current COVID-19 pandemic, facilitation of all meetings, site visits, clarification meetings, & assessments of samples, etc. (as applicable) is severely impacted. Where possible DCC will put in place alternative arrangements such as on-line meetings, etc. Likewise, anticipated dates (closing date for receipt of clarifications or tender submissions) may change. Suppliers will be kept fully up to date at all stages through the eTenders messaging

system.

1. Suppliers must register their interest on the Irish Government procurement opportunities portal www.etenders.gov.ie in order to be included on the mailing list for clarifications.

2. Please note that all information relating to attachments, including clarifications & changes, will be published on www.etenders.gov.ie only. Registration is free of charge. DCC will not accept responsibility for information relayed (or not relayed) via third parties.

3. Emailed/faxed/late tenders will not be accepted.

4. Suppliers should note the following when making their submission:

• To enable submission of multiple documents concurrently, download & install the ‘Upload Manager ActiveX’ facility to your eTenders user profile.

• When using the ‘Upload Manager’ facility do not use the ‘Schedule’ option.

• Instead, use only the ‘Upload’ option, which will enable monitoring of the upload.

• Suppliers who do not use the Upload Manager can upload individual files,

however please ensure to allow sufficient time for upload.

• There is a maximum upload limit of 2GB per file. Documents larger than this should be divided into smaller files prior to upload.

• In order to submit a document to the electronic postbox, please note that you must click “Submit Response”. After submitting a response, the response may be modified and re-submitted as many times as may be necessary until the RFT deadline has expired. Suppliers should be aware that the “Submit Response” button will be disabled automatically upon expiration of the response deadline.

• Suppliers must ensure that they give themselves sufficient time to upload & submit all required documentation before the submission deadline. Suppliers should take into account the fact that upload speeds vary.

• If you experience difficulty when uploading documents please contact eTenders Support Desk for technical assistance. Email etenders@eusupply. com or Telephone: 353 (0) 21 243 92 77 (09:00am – 17:30pm GMT) 5. All queries must be submitted through the messaging facility on www.etenders.gov.ie. RFT ID:215257, and must be in question format.

Responses will be circulated to those that have registered an interest in this notice on www.etenders.gov.ie. The details of the party making the query will not be disclosed when circulating the response. All queries must be submitted by 12 noon 7 July 2022 to enable issue of responses to all interested parties.

6. For each criterion marked as Response: Declaration Required, applicants must initially provide the Appendices referenced under each criterion no later than the date set for return of the forms, and, where appropriate, confirm in the box provided that it is included with the completed Questionnaire. Failure to do so could invalidate the submission.

Applicants may also satisfy this requirement by submitting an ESPD completed in accordance with EU Regulation 2016/7. By completing Part IV (a) of the ESPD titled: Global Indication for all Selection Criteria, applicants will be taken to declare that they meet the standards set for all criteria where the response is Declaration Required. Supporting documentation should be provided promptly upon request from the Contracting Authority.

7. Refer to document 'Additional Information’ available to download from www.etenders.gov.ie using RFT ID 215257 for further information.

Object
Scope of the procurement
Estimated total value: 1 650 000 EUR 💰
Title of the lot: SOFWA for the supply on lease hire with maintenance of diesel hookloader GVW 32,000 kg vehicles
Lot number: 1
Short description:
“Dublin City Council proposes to establish a single operator framework agreement for 48 months for the supply on lease hire with maintenance of diesel...”
Estimated value excluding VAT: 430 000 EUR 💰
Duration: 48 months
Description of renewals:
“The framework will be established for 48 months. The vehicles lease hire contract is for five years and at the end of the five years the contract may be...”
Title of the lot: SOFWA for the supply on lease hire with maintenance of diesel tipper truck GVW 26,000 kg
Lot number: 2
Short description:
“Dublin City Council proposes to establish a single operator framework agreement for 48 months for the supply on lease hire with maintenance of diesel tipper...”
Estimated value excluding VAT: 240 000 EUR 💰
Title of the lot: SOFWA for the supply on lease hire with maintenance of CNG tipper truck GVW 26,000 kg
Lot number: 3
Short description:
“Dublin City Council proposes to establish a single operator framework agreement for 48 months for the supply on lease hire with maintenance of a compressed...”
Estimated value excluding VAT: 320 000 EUR 💰
Title of the lot: SOFWA for the supply on lease hire with maintenance of diesel tipper trucks GVW 18,000 kg
Lot number: 4
Short description:
“Dublin City Council proposes to establish a single operator framework agreement for 48 months for the supply on lease hire with maintenance of diesel tipper...”
Estimated value excluding VAT: 660 000 EUR 💰
Place of performance
Main site or place of performance:
“Dublin City Council Depots”

Legal, economic, financial and technical information
Contract execution
Contract performance conditions:
“Please consult the appropriate documentation, which is available to download from www.etenders.gov.ie using RFT ID 215257.”

Procedure
Legal basis: 32014L0024
Time of receipt of tenders: 12:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Irish 🗣️
Tender validity period: 12 months
Tender opening date: 2022-07-22 📅
Tender opening time: 12:00
Place: The place and time for opening tenders set out above may change at the discretion of Dublin City Council.

Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Paul McCarthy
Internet address: www.dublincity.ie 🌏
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/267 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=215341&B=ETENDERS_SIMPLE 🌏

Reference
Additional information

“Please note due to the current COVID-19 pandemic, facilitation of all meetings, site visits, clarification meetings, & assessments of samples, etc. (as...”

“system.”

Show more (17)

“1. Suppliers must register their interest on the Irish Government procurement opportunities portal www.etenders.gov.ie in order to be included on the...”

“2. Please note that all information relating to attachments, including clarifications & changes, will be published on www.etenders.gov.ie only. Registration...”

“3. Emailed/faxed/late tenders will not be accepted.”

“4. Suppliers should note the following when making their submission:”

“• To enable submission of multiple documents concurrently, download & install the ‘Upload Manager ActiveX’ facility to your eTenders user profile.”

“• When using the ‘Upload Manager’ facility do not use the ‘Schedule’ option.”

“• Instead, use only the ‘Upload’ option, which will enable monitoring of the upload.”

“• Suppliers who do not use the Upload Manager can upload individual files,”

“however please ensure to allow sufficient time for upload.”

“• There is a maximum upload limit of 2GB per file. Documents larger than this should be divided into smaller files prior to upload.”

“• In order to submit a document to the electronic postbox, please note that you must click “Submit Response”. After submitting a response, the response may...”

“• Suppliers must ensure that they give themselves sufficient time to upload & submit all required documentation before the submission deadline. Suppliers...”

“• If you experience difficulty when uploading documents please contact eTenders Support Desk for technical assistance. Email etenders@eusupply. com or...”

“Responses will be circulated to those that have registered an interest in this notice on www.etenders.gov.ie. The details of the party making the query will...”

“6. For each criterion marked as Response: Declaration Required, applicants must initially provide the Appendices referenced under each criterion no later...”

“Applicants may also satisfy this requirement by submitting an ESPD completed in accordance with EU Regulation 2016/7. By completing Part IV (a) of the ESPD...”

“7. Refer to document 'Additional Information’ available to download from www.etenders.gov.ie using RFT ID 215257 for further information.”

Complementary information
Review body
Name: The High Court
Postal address: Chief Registrar, High Court, Inns Quay
Postal town: Dublin
Postal code: Dublin 7
Country: Ireland 🇮🇪
Phone: +353 18886000 📞
E-mail: highcourtcentraloffice@courts.ie 📧
Information about review deadlines:
“Please contact your solicitor.”
Source: OJS 2022/S 113-317805 (2022-06-09)

Additional information (2022-07-13)
Object
Notice metadata
Document type: Additional information

Reference
Dates
Date dispatched: 2022-07-13 📅
Submission deadline: 2022-08-04 📅
Publication date: 2022-07-18 📅
Identifiers
Notice number: 2022/S 136-389158
Refers to notice: 2022/S 113-317805
OJ-S issue: 136
Additional information

“Closing date for receipt of tenders has been extended to 12:00 on 4 August 2022.”
Source: OJS 2022/S 136-389158 (2022-07-13)

Contract award notice (2022-12-19)
Object
Scope of the procurement
Total value of the procurement: 1 650 000 EUR 💰
Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Reference
Dates
Date dispatched: 2022-12-19 📅
Publication date: 2022-12-23 📅
Identifiers
Notice number: 2022/S 248-717732
OJ-S issue: 248

Procedure
Award criteria
Quality criterion (name): Fitness for purpose of the product/service offered
Quality criterion (weighting): 28
Quality criterion (name): Warranty
Quality criterion (weighting): 3
Quality criterion (name): Delivery Schedule offered
Excess kilometres charge
Early termination charges
Cost criterion (name): Ultimate Cost
Cost criterion (weighting): 60
Quality criterion (name): Delivery schedule offered
Early termination charge
Cost criterion (name): Ultimate cost

Award of contract
Date of contract conclusion: 2022-12-08 📅
Name: Setanta Vehicle Sales North Ltd
National registration number: 434563
Postal address: Setnata House, M2 BUSINESS PARK
Postal town: Dublin 15
Postal code: Ballycoolin
Country: Ireland 🇮🇪
Phone: +353 14034555 📞
E-mail: alfred.barker@renaulttrucks.ie 📧
Country: Dublin 🏙️
Total value of the procurement: 376 689 EUR 💰
207 555 EUR 💰
275 976 EUR 💰
423 048 EUR 💰
Information about tenders
Number of tenders received: 2
Source: OJS 2022/S 248-717732 (2022-12-19)

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