Tender for the establishment of a single operator framework agreement for the supply on lease hire with maintenance of heavy goods vehicles

Dublin City Council

Dublin City Council proposes to establish a single operator framework agreement for the supply on lease hire with maintenance of heavy goods vehicles for two years. For further information please consult the appropriate documentation, which contains full instructions regarding the submission of tenders and is available to download from www.etenders.gove.ie using RFT ID 215257.

Deadline
The time limit for receipt of tenders was 2022-07-21. The procurement was published on 2022-06-09.

Suppliers
The following suppliers are mentioned in award decisions or other procurement documents:
Who?

What?

Where?

Procurement history
Date Document
2022-06-09 Contract notice
2022-07-13 Additional information
2022-12-19 Contract award notice
Contract notice (2022-06-09)
Contracting authority
Name and addresses
Name: Dublin City Council
National registration number: N/a
Postal address: Civic Offices, Wood Quay
Postal town: Dublin 8
Postal code: Dublin
Country: Ireland 🇮🇪
Contact person: Paul McCarthy
Phone: +353 012227501 📞
E-mail: paul.mccarthy@dublincity.ie 📧
Region: Dublin 🏙️
URL: www.dublincity.ie 🌏
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/267 🌏
Communication
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=215341&B=ETENDERS_SIMPLE 🌏
Participation URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=215341&B=ETENDERS_SIMPLE 🌏

Object
Scope of the procurement
Title:
“Tender for the establishment of a single operator framework agreement for the supply on lease hire with maintenance of heavy goods vehicles 215257”
Products/services: Heavy-duty motor vehicles 📦
Short description:
“Dublin City Council proposes to establish a single operator framework agreement for the supply on lease hire with maintenance of heavy goods vehicles for...”    Show more
Estimated value excluding VAT: EUR 1 650 000 💰
Information about lots
Tenders may be submitted for all lots

1️⃣
Scope of the procurement
Title:
“SOFWA for the supply on lease hire with maintenance of diesel hookloader GVW 32,000 kg vehicles”
Title
Lot Identification Number: 1
Description
Additional products/services: Tipper trucks 📦
Place of performance: Dublin 🏙️
Main site or place of performance: Dublin City Council Depots
Description of the procurement:
“Dublin City Council proposes to establish a single operator framework agreement for 48 months for the supply on lease hire with maintenance of diesel...”    Show more
Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
Scope of the procurement
Estimated total value excluding VAT: EUR 430 000 💰
Duration of the contract, framework agreement or dynamic purchasing system
The time frame below is expressed in number of months.
Description
Duration: 48
Duration of the contract, framework agreement or dynamic purchasing system
This contract is subject to renewal
Description
Description of renewals:
“The framework will be established for 48 months. The vehicles lease hire contract is for five years and at the end of the five years the contract may be...”    Show more

2️⃣
Scope of the procurement
Title:
“SOFWA for the supply on lease hire with maintenance of diesel tipper truck GVW 26,000 kg”
Title
Lot Identification Number: 2
Description
Description of the procurement:
“Dublin City Council proposes to establish a single operator framework agreement for 48 months for the supply on lease hire with maintenance of diesel tipper...”    Show more
Scope of the procurement
Estimated total value excluding VAT: EUR 240 000 💰

3️⃣
Scope of the procurement
Title:
“SOFWA for the supply on lease hire with maintenance of CNG tipper truck GVW 26,000 kg”
Title
Lot Identification Number: 3
Description
Description of the procurement:
“Dublin City Council proposes to establish a single operator framework agreement for 48 months for the supply on lease hire with maintenance of a compressed...”    Show more
Scope of the procurement
Estimated total value excluding VAT: EUR 320 000 💰

4️⃣
Scope of the procurement
Title:
“SOFWA for the supply on lease hire with maintenance of diesel tipper trucks GVW 18,000 kg”
Title
Lot Identification Number: 4
Description
Description of the procurement:
“Dublin City Council proposes to establish a single operator framework agreement for 48 months for the supply on lease hire with maintenance of diesel tipper...”    Show more
Scope of the procurement
Estimated total value excluding VAT: EUR 660 000 💰

Legal, economic, financial and technical information
Economic and financial standing
Selection criteria as stated in the procurement documents
Technical and professional ability
Selection criteria as stated in the procurement documents
Conditions related to the contract
Contract performance conditions:
“Please consult the appropriate documentation, which is available to download from www.etenders.gov.ie using RFT ID 215257.”

Procedure
Type of procedure
Open procedure
Information about a framework agreement or a dynamic purchasing system
Framework agreement with a single operator
Administrative information
Time limit for receipt of tenders or requests to participate: 2022-07-21 12:00 📅
Languages in which tenders or requests to participate may be submitted: English 🗣️
Languages in which tenders or requests to participate may be submitted: Irish 🗣️
The time frame below is expressed in number of months.
Minimum time frame during which the tenderer must maintain the tender: 12
Conditions for opening of tenders: 2022-07-22 12:00 📅
Conditions for opening of tenders (place):
“The place and time for opening tenders set out above may change at the discretion of Dublin City Council.”

Complementary information
Information about electronic workflows
Electronic payment will be used
Additional information

“Please note due to the current COVID-19 pandemic, facilitation of all meetings, site visits, clarification meetings, & assessments of samples, etc. (as...”    Show more
Review body
Name: The High Court
Postal address: Chief Registrar, High Court, Inns Quay
Postal town: Dublin
Postal code: Dublin 7
Country: Ireland 🇮🇪
Phone: +353 18886000 📞
E-mail: highcourtcentraloffice@courts.ie 📧
Review procedure
Precise information on deadline(s) for review procedures: Please contact your solicitor.
Source: OJS 2022/S 113-317805 (2022-06-09)
Additional information (2022-07-13)

Complementary information
Original notice reference
Notice number in the OJ S: 2022/S 113-317805

Changes
Text to be corrected in the original notice
Section number: IV.2.2
Place of text to be modified: Time limit for receipt of tenders or requests to participate
Old value
Date: 2022-07-21 📅
Time: 12:00
New value
Date: 2022-08-04 📅
Time: 12:00
Text to be corrected in the original notice
Section number: IV.2.7
Place of text to be modified: Conditions for opening of tenders
Old value
Date: 2022-07-22 📅
Time: 12:00
New value
Date: 2022-08-05 📅
Time: 12:00
Other additional information

“Closing date for receipt of tenders has been extended to 12:00 on 4 August 2022.”
Source: OJS 2022/S 136-389158 (2022-07-13)
Contract award notice (2022-12-19)
Object
Scope of the procurement
Total value of the procurement (excluding VAT): EUR 1 650 000 💰
Information about lots
This contract is divided into lots
Award criteria
Quality criterion (name): Fitness for purpose of the product/service offered
Quality criterion (weighting): 28
Quality criterion (name): Warranty
Quality criterion (weighting): 3
Quality criterion (name): Delivery Schedule offered
Quality criterion (name): Excess kilometres charge
Quality criterion (name): Early termination charges
Cost criterion (name): Ultimate Cost
Cost criterion (weighting): 60
Quality criterion (name): Delivery schedule offered
Quality criterion (name): Early termination charge
Cost criterion (name): Ultimate cost

Procedure
Information about framework agreement
The procurement involves the establishment of a framework agreement
Administrative information
Previous publication concerning this procedure: 2022/S 113-317805

Award of contract

1️⃣
Contract Number: 1
Title:
“Lot 1 - SOFWA for the supply on lease hire with maintenance of diesel hookloader GVW 32,000 kg vehicles”
Date of conclusion of the contract: 2022-12-08 📅
Information about tenders
Number of tenders received: 2
Number of tenders received by electronic means: 2
Name and address of the contractor
Name: Setanta Vehicle Sales North Ltd
National registration number: 434563
Postal address: Setnata House, M2 BUSINESS PARK
Postal town: Dublin 15
Postal code: Ballycoolin
Country: Ireland 🇮🇪
Phone: +353 14034555 📞
E-mail: alfred.barker@renaulttrucks.ie 📧
Region: Dublin 🏙️
The contractor is an SME
Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot: EUR 376 689 💰

2️⃣
Contract Number: 2
Title:
“Lot 2 - SOFWA for the supply on lease hire with maintenance of diesel tipper truck GVW 26,000 kg”
Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot: EUR 207 555 💰

3️⃣
Contract Number: 3
Title:
“Lot 3 - SOFWA for the supply on lease hire with maintenance of CNG tipper truck GVW 26,000 kg”
Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot: EUR 275 976 💰

4️⃣
Contract Number: 4
Title:
“Lot 4 - SOFWA for the supply on lease hire with maintenance of diesel tipper trucks GVW 18,000 kg”
Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot: EUR 423 048 💰
Source: OJS 2022/S 248-717732 (2022-12-19)