Supply and Installation of Archive Scanner and Archive Scanner Software

Coras Iompair Eireann (CIE Utility)

For the past few decades, the company has built up a substantial archive of physical documentation which the business would now like to digitise inhouse. The CIÉ Heuston Archive comprising of the following:
• Historical Annual Board papers (bound books).
• Historical Minute (bound books).
• Property Title Deeds (bound books).
• Large Vellum maps/documents (A1 sized flat sheets).
In line with CIÉ’s commitment for improved sustainability and responsibility for the preservation of historical and heritage valued documents, the company is proposing the implementation of a specialised overhead book scanner to facilitate current archive staff with digitising the company’s archive documentation. The scanned documents will be used to build a repository which will allow relevant departments to view uploaded documents.

Deadline

The time limit for receipt of tenders was 2022-05-26. The procurement was published on 2022-04-26.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

Who? What? Where?
Procurement history
Date Document
2022-04-26 Contract notice
2023-01-17 Contract award notice
Contract notice (2022-04-26)
Object
Scope of the procurement
Title: Scanners
Reference number: CIE 7979
Short description:
For the past few decades, the company has built up a substantial archive of physical documentation which the business would now like to digitise inhouse. The CIÉ Heuston Archive comprising of the following: • Historical Annual Board papers (bound books). • Historical Minute (bound books). • Property Title Deeds (bound books). • Large Vellum maps/documents (A1 sized flat sheets). In line with CIÉ’s commitment for improved sustainability and responsibility for the preservation of historical and heritage valued documents, the company is proposing the implementation of a specialised overhead book scanner to facilitate current archive staff with digitising the company’s archive documentation. The scanned documents will be used to build a repository which will allow relevant departments to view uploaded documents.
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Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Supplies
Regulation: European Union
Common procurement vocabulary (CPV)
Code: Scanners 📦
Additional CPV: Photocopying and thermocopying equipment 📦
Place of performance
NUTS region: Éire/Ireland 🏙️

Procedure
Procedure type: Negotiated procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Utilities entity
Awarding authority name: Coras Iompair Eireann (CIE Utility)
Postal address: Heuston Station
Postal town: Dublin 8
Contact
Internet address: http://www.cie.ie 🌏
E-mail: stephen.walsh2@irishrail.ie 📧
Phone: +353 17033681 📞
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=212466&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=212466&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2022-04-26 📅
Submission deadline: 2022-05-26 📅
Publication date: 2022-04-29 📅
Identifiers
Notice number: 2022/S 084-227972
OJ-S issue: 84

Object
Scope of the procurement
Short description:
For the past few decades, the company has built up a substantial archive of physical documentation which the business would now like to digitise inhouse. The CIÉ Heuston Archive comprising of the following:
• Historical Annual Board papers (bound books).
• Historical Minute (bound books).
• Property Title Deeds (bound books).
• Large Vellum maps/documents (A1 sized flat sheets).
In line with CIÉ’s commitment for improved sustainability and responsibility for the preservation of historical and heritage valued documents, the company is proposing the implementation of a specialised overhead book scanner to facilitate current archive staff with digitising the company’s archive documentation. The scanned documents will be used to build a repository which will allow relevant departments to view uploaded documents.
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Córas Iompair Eireann (CIÉ) is the national statutory authority providing land public transport within the Republic of Ireland. It is wholly owned by the Government of Ireland and reports to the Minister for Transport. It was established by the Transport Act, 1944 and commenced operations in 1945.
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CIÉ has already digitised some documents and would like to continue capturing archived documents in-house and is not looking to outsource the scanning to a third party.
To improve efficiency and quality of CIÉ’s archiving capabilities it is proposed that a specialised archive book scanner is procured and implemented to help staff’s ability to process large volumes of documentation and archive materials.
The project at a high level will include:
• Delivery and implementation of scanner to Heuston Station offices, Dublin.
• Initial set up and training of Archive Administration team.
• Configuration and support for set up of scanner software including assistance with any storage or application integrations.
• Ongoing training, support, and warranty for the maintenance of the scanner.
Duration: 60 months
Description of renewals: Contract is subject to up to 36 month renewal at CIE's discretion

Procedure
Legal basis: 32014L0025
Time of receipt of tenders: 12:00
Languages in which tenders or requests to participate may be submitted: English 🗣️

Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Stephen walsh
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/339 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=212466&B=ETENDERS_SIMPLE 🌏

Complementary information
Review body
Name: HIgh Court
Postal town: Dublin
Country: Ireland 🇮🇪
Source: OJS 2022/S 084-227972 (2022-04-26)
Contract award notice (2023-01-17)
Object
Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Reference
Dates
Date dispatched: 2023-01-17 📅
Publication date: 2023-01-20 📅
Identifiers
Notice number: 2023/S 015-041747
Refers to notice: 2022/S 084-227972
OJ-S issue: 15

Procedure
Award criteria
Quality criterion (name): Scanner Hardware Functionality
Quality criterion (weighting): 20%
Quality criterion (name): Scanner Software Functionality
Quality criterion (weighting): 15%
Quality criterion (name): Training
Quality criterion (weighting): 5%
Quality criterion (name): Deployment and Support
Environmental Impact
Cost criterion (name): Cost
Cost criterion (weighting): 50%

Award of contract
Date of contract conclusion: 2022-11-23 📅
Name: DPI Scanning Ireland ltd
National registration number: IE3880507A
Postal address: Golf Links Road
Postal town: Co. Cork
Postal code: Youghal
Country: Ireland 🇮🇪
Phone: +353 2491037 📞
E-mail: brendan@imaging.ie 📧
Source: OJS 2023/S 015-041747 (2023-01-17)
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