Single Party Framework Agreement for the Provision of Travel Management Services to Horse Racing Irelandand Subsidiaries

Horse Racing Ireland (HRI)

HRI and Subsidiaries wishes to establish a Single Party Framework for a provision of a travel managementservices. Responses are now sought from suitably qualified and experienced service providers for the provisionof travel management services.
This contract is for the supply of but is not limited to the following:
a) Corporate travel booking and reservation services for domestic and international destinations (air)
b) Corporate hotel booking and reservation services
c) Corporate car hire and reservation services
d) Other associated services, including 24 / 7 travel assistance

Deadline

The time limit for receipt of tenders was 2022-06-14. The procurement was published on 2022-05-11.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

• Tullys Travel Limited

Who?

• Horse Racing Ireland (HRI)

What?

• Travel agency and similar services › Travel management services
• Travel agency and similar services › Travel services

Where?

• Éire/Ireland

Procurement history

Date	Document
2022-05-11	Contract notice
2023-01-10	Contract award notice

Contract notice (2022-05-11)
Object
Scope of the procurement
Title: Travel management services
Short description:

HRI and Subsidiaries wishes to establish a Single Party Framework for a provision of a travel managementservices. Responses are now sought from suitably qualified and experienced service providers for the provisionof travel management services. This contract is for the supply of but is not limited to the following: a) Corporate travel booking and reservation services for domestic and international destinations (air) b) Corporate hotel booking and reservation services c) Corporate car hire and reservation services d) Other associated services, including 24 / 7 travel assistance

Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Travel management services 📦
Additional CPV: Travel agency and similar services 📦
Place of performance
NUTS region: Éire/Ireland 🏙️

Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Body governed by public law
Awarding authority name: Horse Racing Ireland (HRI)
Postal address: Ballymany
Postal code: The Curragh
Postal town: Co Kildare
Contact
Internet address: http://www.hri.ie 🌏
E-mail: dparker@hri.ie 📧
Phone: +353 45455455 📞
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=213400&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=213400&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2022-05-11 📅
Submission deadline: 2022-06-14 📅
Publication date: 2022-05-16 📅
Identifiers
Notice number: 2022/S 094-259744
OJ-S issue: 94
Additional information

1) Interested parties must register their interest on the eTenders website (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility. For information relayed (or not relayed) via third parties; 2) This is the sole call for competition for this service; 3) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates; 4) Establishment of the contract will be subject to the approval of the competent authorities; 5) It will be a condition of establishment that candidates and all sub-contractors are fully tax compliant as part of their application for participation in the competition; 6) At its absolute discretion, the contracting authority may elect to terminate this procurement process or the contract any time; 7) Please note in relation to all documents, that where reference is made to a particular standard, make, source,process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases,it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended; 8) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of tender submissions with missing or incomplete information. Therefore, candidates are advised to ensure that they return fully completed submissions in order to avoid the risk of elimination from the competition.

Additional information

1) Interested parties must register their interest on the eTenders website (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility. For information relayed (or not relayed) via third parties;

2) This is the sole call for competition for this service;

3) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates;

4) Establishment of the contract will be subject to the approval of the competent authorities;

5) It will be a condition of establishment that candidates and all sub-contractors are fully tax compliant as part of their application for participation in the competition;

6) At its absolute discretion, the contracting authority may elect to terminate this procurement process or the contract any time;

7) Please note in relation to all documents, that where reference is made to a particular standard, make, source,process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases,it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended;

8) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of tender submissions with missing or incomplete information. Therefore, candidates are advised to ensure that they return fully completed submissions in order to avoid the risk of elimination from the competition.

Object
Scope of the procurement
Short description:

This contract is for the supply of but is not limited to the following:

a) Corporate travel booking and reservation services for domestic and international destinations (air)

b) Corporate hotel booking and reservation services

c) Corporate car hire and reservation services

d) Other associated services, including 24 / 7 travel assistance

Estimated total value: 750 000 EUR 💰
Title of the lot: LOT 1 – Travel Management Services for HRI Employees
Lot number: 1
Short description:

HRI and Subsidiaries wishes to establish a Single Party Framework for a provision of a travel management services for HRI Employees.

Estimated value excluding VAT: 700 000 EUR 💰
Duration: 48 months
Description of renewals: 48 month period
Title of the lot: LOT 2 – Travel Management Services for HRI Clients
Lot number: 2
Short description:

HRI and Subsidiaries wishes to establish a Single Party Framework for a provision of a travel management services for HRI Clients.

Estimated value excluding VAT: 50 000 EUR 💰

Procedure
Legal basis: 32014L0024
Time of receipt of tenders: 12:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Irish 🗣️
Tender validity period: 12 months
Tender opening date: 2022-06-14 📅
Tender opening time: 12:00

Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Diarmuid Parker
Internet address: www.hri.ie 🌏
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/330 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=213400&B=ETENDERS_SIMPLE 🌏

Reference
Additional information
Estimated timing for further notices: 4 years

2) This is the sole call for competition for this service;

3) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates;

4) Establishment of the contract will be subject to the approval of the competent authorities;

5) It will be a condition of establishment that candidates and all sub-contractors are fully tax compliant as part of their application for participation in the competition;

6) At its absolute discretion, the contracting authority may elect to terminate this procurement process or the contract any time;

7) Please note in relation to all documents, that where reference is made to a particular standard, make, source,process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases,it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended;

8) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of tender submissions with missing or incomplete information. Therefore, candidates are advised to ensure that they return fully completed submissions in order to avoid the risk of elimination from the competition.

Complementary information
Review body
Name: The High Court
Postal address: Four Court, Inns Quay
Postal town: Dublin
Country: Ireland 🇮🇪
Phone: +353 18886000 📞
E-mail: highcourtcentraloffice@courts.ie 📧
Internet address: www.courts.ie 🌏
Information about review deadlines:

Statutory Instrument No 130 of 2010 (the Irish Remedies Regulations) provides that review procedures are available in the High Court to a person who has or has had an interest in obtaining the contract (including the reviewable public contract) and alleges that he or she has been harmed or is at risk of being harmed by an infringement of the law in relation to the reviewable public contract.

Source: OJS 2022/S 094-259744 (2022-05-11)

Contract award notice (2023-01-10)
Object
Scope of the procurement
Short description:

Single Party Framework for a provision of a Travel Management Services. This contract is for the supply of but is not limited to the following: a) Corporate travel booking and reservation services for domestic and international destinations (air) b) Corporate hotel booking and reservation services c) Corporate car hire and reservation services d) Other associated services, including 24 / 7 travel assistance

Total value of the procurement: 600 000 EUR 💰
Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Reference
Dates
Date dispatched: 2023-01-10 📅
Publication date: 2023-01-13 📅
Identifiers
Notice number: 2023/S 010-021255
Refers to notice: 2022/S 094-259744
OJ-S issue: 10

Object
Scope of the procurement
Short description: Single Party Framework for a provision of a Travel Management Services.

Procedure
Award criteria
Quality criterion (name): Methodology for Delivery of Proposed Solution
Quality criterion (weighting): 25%
Quality criterion (name): Methodology for Contract Management
Value Add
Quality criterion (weighting): 10%
Cost criterion (name): Ultimate Cost
Cost criterion (weighting): 40%

Award of contract
Date of contract conclusion: 2022-12-09 📅
Name: Tullys Travel Limited
Postal address: 17 Tullow Street
Postal town: Carlow
Postal code: R93 Y2N3
Country: Ireland 🇮🇪
Phone: +353 599136100 📞
Total value of the procurement: 576 000 EUR 💰
30 000 EUR 💰
Information about tenders
Number of tenders received: 1
Source: OJS 2023/S 010-021255 (2023-01-10)

New procurements in related categories 🆕

Supporting and auxiliary transport services; travel agencies services (9 new procurements)

Travel agency, tour operator and tourist assistance services (3)

Travel agency and similar services (3)

Organisation of package tours (2)
Sale of travel tickets and package tours services (1)
Tourist guide services (1)
Tourist information services (1)
Travel management services (1)
Travel services (1)