Single-Party Framework Agreement for the provision of Audio-Visual, integrated solution supporting voting, streaming, webcasting and hybrid meeting solutions for Kildare County Council
Kildare County Council is seeking to engage an AV service provider to provide integrated Audio-Visual services, which support voting, streaming, webcasting and hybrid meeting solutions.
Deadline
The time limit for receipt of tenders was 2022-09-19.
The procurement was published on 2022-08-18.
Object Scope of the procurement
Title:
“Single-Party Framework Agreement for the provision of Audio-Visual, integrated solution supporting voting, streaming, webcasting and hybrid meeting...”
Title
Single-Party Framework Agreement for the provision of Audio-Visual, integrated solution supporting voting, streaming, webcasting and hybrid meeting solutions for Kildare County Council
2022/1
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Products/services: Video-conferencing equipment📦
Short description:
“Kildare County Council is seeking to engage an AV service provider to provide integrated Audio-Visual services, which support voting, streaming, webcasting...”
Short description
Kildare County Council is seeking to engage an AV service provider to provide integrated Audio-Visual services, which support voting, streaming, webcasting and hybrid meeting solutions.
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Estimated value excluding VAT: EUR 1 000 000 💰
The Contracting Authority is proposing to establish a single party framework with a service provider for integrated Audio-Visual services, which support voting, streaming, webcasting and hybrid meeting solutions.
An initial contract will be awarded on foot of this procurement for the provision of
1. support for all the hardware and software infrastructure provided with a recognition that third parties may be required to support elements like Microsoft TEAMS integration, Web casting, or Webcasting hosting.
2. Both technical and functional support during normal office hours and be available to sign on remotely or attend physically on site to resolve technical issues.
3. This ‘revamp’ will involve the replacement of the current AV solution and implementation of a solution as outlined above.
4. Digital audio services for Members and staff in the council chamber
5. Integration with cameras with the ability to follow the speaker and provide live streaming
6. Support for electronic voting and display to screen
7. Integration with Microsoft Teams to enable hybrid meetings
8. To facilitate the ability to enable webcasting where streamed meetings can be recorded, stored, tagged, and retrieved in the future
9. The Contracting Authority will also require the provider to be able to provide a mixture of remote and onsite support. For onsite support there may be an urgent requirement to respond on site within approx.60 minutes for a Priority one issue.
Functionally as described in Appendix 3 of the PQQ is included in the scope of this tender
Further details are available in the attached PQQ document.
Show more Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
Scope of the procurement
Estimated total value excluding VAT: EUR 1 000 000 💰
Duration of the contract, framework agreement or dynamic purchasing system
The time frame below is expressed in number of months.
Description
Duration: 96
Duration of the contract, framework agreement or dynamic purchasing system
This contract is subject to renewal ✅ Description
Description of renewals:
“The duration of the framework will be four (4) years with an option to extend on an annual basis for a further period of four (4) years.” Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
Description
Additional information:
“Please consult the associated documentation, which contains full instructions regarding the submission of the PQQ and is available to download from...”
Additional information
Please consult the associated documentation, which contains full instructions regarding the submission of the PQQ and is available to download from www.etenders.gov.ie using ID 220765
Legal, economic, financial and technical information Economic and financial standing
Selection criteria as stated in the procurement documents
Technical and professional ability
Selection criteria as stated in the procurement documents
Procedure Type of procedure
Competitive procedure with negotiation
Information about a framework agreement or a dynamic purchasing system
Framework agreement with a single operator
Description
In the case of framework agreements, provide justification for any duration exceeding 8 years:
“The reason for a framework longer than the standard four (4) year duration is based on the significant investment envisaged in designing and implementing...”
In the case of framework agreements, provide justification for any duration exceeding 8 years
The reason for a framework longer than the standard four (4) year duration is based on the significant investment envisaged in designing and implementing the AV Solution and the potential difficulty in re-tendering on an objective basis during a shorter period.
Show more Information about reduction of the number of solutions or tenders during negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
Information about negotiation
The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
Administrative information
Time limit for receipt of tenders or requests to participate: 2022-09-19
15:00 📅
Languages in which tenders or requests to participate may be submitted: English 🗣️
Languages in which tenders or requests to participate may be submitted: Irish 🗣️
The time frame below is expressed in number of months.
Minimum time frame during which the tenderer must maintain the tender: 12
Complementary information Additional information
“The Contracting Authority anticipates that the value of the Framework Agreement will be within the range of €800000 to €1000000 (excluding VAT)
The...”
The Contracting Authority anticipates that the value of the Framework Agreement will be within the range of €800000 to €1000000 (excluding VAT)
The Contracting Authority anticipates that the value of the initial contract is in the region of €200,000 and €300,000 (ex VAT).
The duration of the initial contract will be four (4) years with an option to extend for a further period of four (4) years.
Please consult the associated documentation, which contains full instructions regarding the submission of the PQQ and is available to download from www.etenders.gov.ie using ID 220765
Show more Review body
Name: High Court Chief Registrar
Postal address: The Four Courts, Dublin 7
Postal town: Dublin 7
Country: Ireland 🇮🇪
Phone: +353 18886000📞
E-mail: highcourtcentraloffice@courts.ie📧
URL: https://www.courts.ie/🌏 Body responsible for mediation procedures
Name: High Court Chief Registrar
Postal address: The Four Courts, Dublin 7
Postal town: Dublin 7
Country: Ireland 🇮🇪
Phone: +353 18886000📞
E-mail: highcourtcentraloffice@courts.ie📧
URL: https://www.courts.ie/🌏 Review procedure
Precise information on deadline(s) for review procedures:
“As set out in section 7 of the European Communities (Public Authorities’ Contracts) (Review Procedures) Regulations SI 130/2010, as amended.” Service from which information about the review procedure may be obtained
Name: High Court Chief Registrar
Postal address: The Four Courts, Dublin 7
Postal town: Dublin 7
Country: Ireland 🇮🇪
Phone: +353 18886000📞
E-mail: highcourtcentraloffice@courts.ie📧
URL: https://www.courts.ie/🌏
Source: OJS 2022/S 161-458405 (2022-08-18)