RFT for the provision of Electronic Archiving Services

Education Procurement Service (EPS)

IReL wishes to enter an agreement for Electronic Archiving Services providing a reliable digital preservation solution for licensed publications. The solution must provide long-term preservation of licensed publisher content and provide access to preserved content, should the following occur:
• Cessation of a publisher’s operations
• Discontinuation of a title by a publisher
• Back issues are no longer offered by a publisher
• Catastrophic and sustained failure of a publisher’s delivery platform
The successful tenderer must have existing license agreements with the publishers IReL licenses content from (see https://irel.ie/resources/) to allow the service to preserve the content long-term, and to make the content securely available to IReL member libaries should specific trigger events occur.

Deadline

The time limit for receipt of tenders was 2022-11-07. The procurement was published on 2022-10-07.

Who?

• Education Procurement Service (EPS)

What?

Where?

• Éire/Ireland

Procurement history

Date	Document
2022-10-07	Contract notice

Contract notice (2022-10-07)
Object
Scope of the procurement
Title: Platform interconnectivity software package
Reference number: LI2319R
Short description:

IReL wishes to enter an agreement for Electronic Archiving Services providing a reliable digital preservation solution for licensed publications. The solution must provide long-term preservation of licensed publisher content and provide access to preserved content, should the following occur: • Cessation of a publisher’s operations • Discontinuation of a title by a publisher • Back issues are no longer offered by a publisher • Catastrophic and sustained failure of a publisher’s delivery platform The successful tenderer must have existing license agreements with the publishers IReL licenses content from (see https://irel.ie/resources/) to allow the service to preserve the content long-term, and to make the content securely available to IReL member libaries should specific trigger events occur.

Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Supplies
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Platform interconnectivity software package 📦
Additional CPV: Imaging and archiving system 📦
Place of performance
NUTS region: Éire/Ireland 🏙️

Procedure
Procedure type: Restricted procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Body governed by public law
Awarding authority name: Education Procurement Service (EPS)
Postal address: University of Limerick
Postal code: Co.Limerick
Postal town: Castletroy
Contact
Internet address: http://www.educationprocurementservice.ie 🌏
E-mail: ann.s.murray@ul.ie 📧
Phone: +353 61234662 📞
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=226221&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=226221&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2022-10-07 📅
Submission deadline: 2022-11-07 📅
Publication date: 2022-10-12 📅
Identifiers
Notice number: 2022/S 197-558551
OJ-S issue: 197
Additional information
All information relating to this tender is published on www.etenders.gov.ie

Object
Scope of the procurement
Short description:

• Cessation of a publisher’s operations

• Discontinuation of a title by a publisher

• Back issues are no longer offered by a publisher

• Catastrophic and sustained failure of a publisher’s delivery platform

The successful tenderer must have existing license agreements with the publishers IReL licenses content from (see https://irel.ie/resources/) to allow the service to preserve the content long-term, and to make the content securely available to IReL member libaries should specific trigger events occur.

Estimated total value: 302 411 EUR 💰
Short description:

It should follow library community standards, including:

• Metadata Encoding & Transmission Standard (METS)

• Digital Item Declaration Language (DIDL – a part of the MPEG-21 standard)

• Reference Model for an Open Archival Information System (OAIS).

Estimated value excluding VAT: 302 411 EUR 💰
Duration: 36 months
Description of renewals:

1 to 3 years with option to extend to a total aggregate duration including extensions and other options up to 72months

Additional information: All information relating to this tender is published on www.etenders.gov.ie

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity: Please see RFT document for further details.
Economic and financial standing: Please see RFT document for further details.
Minimum level(s) of standards: Please see RFT document for further details.
Technical and professional ability: Please see RFT document for further details.
Contract execution
Contract performance conditions: Please see RFT document for further details.

Procedure
Legal basis: 32014L0024
Time of receipt of tenders: 14:00
Languages in which tenders or requests to participate may be submitted: English 🗣️

Contracting authority
Identity
National registration number: IE 6609370 G
Contact
Contact point: Ann Murray
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/87073 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=226221&B=ETENDERS_SIMPLE 🌏

Complementary information
Review body
Name: Office of the High Court
Postal address: Four Courts Ground Floor, Inns Quay
Postal town: Dublin
Postal code: 7
Country: Ireland 🇮🇪
Phone: +353 18886000 📞
E-mail: highcourtcentraloffice@courts.ie 📧
Source: OJS 2022/S 197-558551 (2022-10-07)

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