Request for Tenders for the provision of Mediation Services for the Houses of the Oireachtas Service

Houses of the Oireachtas Service

The Houses of the Oireachtas Service (“the Service”), acting for and on behalf of the Houses of the Oireachtas Commission (“the Contracting Authority”) wishes to engage a Service Provider to provide mediation services to the Service, Members of the Houses of the Oireachtas and political parties, on a draw down basis, to support them in managing grievances and complaints of bullying, harassment and sexual harassment. The Contracting Authority is responsible for the running of the Houses of the Oireachtas, or Irish Parliament, (Dáil Éireann, Seanad Éireann and Oireachtas Committees) and acts as governing body of the Service (further information is available at www.oireachtas.ie).

Deadline

The time limit for receipt of tenders was 2022-09-06. The procurement was published on 2022-08-03.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

Who? What? Where?
Procurement history
Date Document
2022-08-03 Contract notice
2023-04-05 Contract award notice
Contract notice (2022-08-03)
Object
Scope of the procurement
Title: Arbitration and conciliation services
Reference number: 2022/1026
Short description:
The Houses of the Oireachtas Service (“the Service”), acting for and on behalf of the Houses of the Oireachtas Commission (“the Contracting Authority”) wishes to engage a Service Provider to provide mediation services to the Service, Members of the Houses of the Oireachtas and political parties, on a draw down basis, to support them in managing grievances and complaints of bullying, harassment and sexual harassment. The Contracting Authority is responsible for the running of the Houses of the Oireachtas, or Irish Parliament, (Dáil Éireann, Seanad Éireann and Oireachtas Committees) and acts as governing body of the Service (further information is available at www.oireachtas.ie).
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Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Arbitration and conciliation services 📦
Additional CPV: Health and safety services 📦
Place of performance
NUTS region: Éire/Ireland 🏙️

Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Other
Awarding authority name: Houses of the Oireachtas Service
Postal address: Leinster House
Postal code: Kildare Street
Postal town: Dublin 2
Contact
Internet address: http://www.oireachtas.ie 🌏
E-mail: clare.moloney@oireachtas.ie 📧
Phone: +353 16183000 📞
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=220424&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=220424&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2022-08-03 📅
Submission deadline: 2022-09-06 📅
Publication date: 2022-08-08 📅
Identifiers
Notice number: 2022/S 151-432596
OJ-S issue: 151

Object
Scope of the procurement
Estimated total value: 150 000 EUR 💰
Short description:
The Houses of the Oireachtas Service (“the Service”), acting for and on behalf of the Houses of the Oireachtas Commission (“the Contracting Authority”) wishes to engage a Service Provider to provide mediation services to the Service, Members of the Houses of the Oireachtas and political parties, on a draw down basis, to support them in managing grievances and complaints of bullying, harassment and sexual harassment. The Contracting Authority is responsible for the running of the Houses of the Oireachtas, or Irish Parliament, (Dáil Éireann, Seanad Éireann and Oireachtas Committees) and acts as governing body of the Service (further information is available at www.oireachtas.ie).The Contracting Authority has a Dignity and Respect Statement of Principles and Policy which adopts common standards throughout the Parliament to promote the maintenance of a respectful workplace and a positive working environment. This policy is in addition to the central civil service Dignity at Work Policy 2015 which applies to staff employed by the Service.
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The Contracting Authority provides mediation services that the Service, Members, their staff and political parties’ staff, can draw down to manage grievances and complaints of bullying, harassment or sexual harassment.
The mediation services may cover some 1,400 individuals, being civil servants employed by the Service, Members of the Houses of the Oireachtas; and the staff employed by Members and political parties who are situated throughout the country.
In respect of political staff, whilst payroll is administered by the Service, the Member or political party directly employs their staff and has responsibilities and obligations towards these people as employees in the areas of equality and health and safety issues.
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Estimated value excluding VAT: 150 000 EUR 💰
Duration: 36 months
Description of renewals:
subject to satisfactory performance, budget availability and ongoing need, with two possible 1-year extensions. The Contracting Authority reserves the right to activate any possible extension, and that this can be done under the same terms and conditions as the initial contract).
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Procedure
Legal basis: 32014L0024
Time of receipt of tenders: 12:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Tender opening date: 2022-09-06 📅
Tender opening time: 12:00

Contracting authority
Identity
National registration number: N/a
Other type of contracting authority: Parliament
Contact
Contact point: Clare Moloney
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/1166 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=220424&B=ETENDERS_SIMPLE 🌏

Complementary information
Review body
Name: The High Court
Postal address: High court Central Office, The Four Courts, Inns Quay
Postal town: Dublin 1
Country: Ireland 🇮🇪
Phone: +353 16395600 📞
E-mail: highcourtcentraloffice@courts.ie 📧
Internet address: www.courts.ie 🌏
Source: OJS 2022/S 151-432596 (2022-08-03)
Contract award notice (2023-04-05)
Object
Scope of the procurement
Total value of the procurement: 150 000 EUR 💰
Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Reference
Dates
Date dispatched: 2023-04-05 📅
Publication date: 2023-04-07 📅
Identifiers
Notice number: 2023/S 070-209770
Refers to notice: 2022/S 151-432596
OJ-S issue: 70

Procedure
Award criteria
Quality criterion (name): Understanding of Requirements
Quality criterion (weighting): 20%
Quality criterion (name): Project Team
Quality criterion (weighting): 15%
Quality criterion (name): Methodology of delivery of service
Reliability of Service
Quality criterion (weighting): 10%
Price (weighting): 35%

Award of contract
Date of contract conclusion: 2022-10-18 📅
Name: Acrux Consulting Ltd
National registration number: 8285587KH
Postal address: 5 Knights Hill, Old Coach Raod
Postal town: Co Dublin
Postal code: Balrothery
Country: Ireland 🇮🇪
Phone: +353 18411664 📞
E-mail: gerry@acrux.ie 📧
Internet address: http://www.acrux.ie 🌏
Total value of the procurement: 150 000 EUR 💰
Information about tenders
Number of tenders received: 4
Source: OJS 2023/S 070-209770 (2023-04-05)
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