Recruitment and Business Intelligence Solution to St. James’s Hospital

St James's Hospital

See tender documentation for details

Deadline

The time limit for receipt of tenders was 2022-06-27. The procurement was published on 2022-05-27.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

• Jobtrain Ltd

Who?

• St James's Hospital

What?

Where?

• Eastern and Midland › Dublin

Procurement history

Date	Document
2022-05-27	Contract notice
2023-03-21	Contract award notice

Contract notice (2022-05-27)
Object
Scope of the procurement
Title: Time accounting or human resources software package
Short description: See tender documentation for details
Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Supplies
Regulation: European Union
Common procurement vocabulary (CPV)
Code: Time accounting or human resources software package 📦
Additional CPV: Software package and information systems 📦
Place of performance
NUTS region: Dublin 🏙️

Procedure
Procedure type: Competitive dialogue
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Body governed by public law
Awarding authority name: St James's Hospital
Postal address: James Street
Postal code: Dublin 8
Postal town: Dublin
Contact
Internet address: https://www.stjames.ie/ 🌏
E-mail: nreuland@stjames.ie 📧
Phone: +353 4284708 📞
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=215191&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=215191&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2022-05-27 📅
Submission deadline: 2022-06-27 📅
Publication date: 2022-06-01 📅
Identifiers
Notice number: 2022/S 105-292952
OJ-S issue: 105

Object
Scope of the procurement
Estimated total value: 250 000 EUR 💰
Short description:

Subject to budget approval, the Contracting Authority (CA) intends to purchase and implement a ‘Recruitment and Business Intelligence’ IT solution to support the Human Resource Directorate (HR) and hospital management in attracting, recruiting and on-boarding applicants to meet the increasing hospital staffing requirements.

The core part of the procurement process is to identify and assess the suitability of a Software as a Service (SaaS) Applicant Tracking System, with some business intelligence capability and full integration with the CA’s website careers pages (https://www.stjames.ie/careers/)

The CA ultimately intends to fully integrate the ATS solution with its SAP Enterprise Resource Planning System (Version ECC6) and tenderers will be required to demonstrate that their product is fully embeddable into the CA’s existing IMS architecture.

The CA also wishes to explore the integration possibilities between the ATS and its Learning Management System (applicant online training requirements).

For full details please see document 001 Pre Qualification Questionnaire.

Estimated value excluding VAT: 250 000 EUR 💰
Duration: 60 months
Description of renewals: Two optional extensions of 12 months each
Place of performance
Main site or place of performance: James Street

Procedure
Legal basis: 32014L0024
Envisaged number of candidates: 6
Time of receipt of tenders: 12:00
Languages in which tenders or requests to participate may be submitted: English 🗣️

Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Nicolas Reuland
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/395 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=215191&B=ETENDERS_SIMPLE 🌏

Complementary information
Review body
Name: High Court
Postal address: Courts Service 15-24 Phoenix Street North
Postal town: Dublin
Country: Ireland 🇮🇪
E-mail: fiosruithe@courts.ie 📧
Internet address: http://www.courts.ie 🌏
Source: OJS 2022/S 105-292952 (2022-05-27)

Contract award notice (2023-03-21)
Object
Scope of the procurement
Total value of the procurement: 1 EUR 💰
Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Reference
Dates
Date dispatched: 2023-03-21 📅
Publication date: 2023-03-24 📅
Identifiers
Notice number: 2023/S 060-175009
Refers to notice: 2022/S 105-292952
OJ-S issue: 60

Procedure
Award criteria
Quality criterion (name): Product Characteristics and Functionality
Quality criterion (weighting): 40%
Quality criterion (name): Business Intelligence and Reporting Functionality
Quality criterion (weighting): 5%
Quality criterion (name): Aftersales, Training and Support
Quality criterion (weighting): 15%
Price (weighting): 40%

Award of contract
Date of contract conclusion: 2023-03-20 📅
Name: Jobtrain Ltd
National registration number: GB916902126
Postal address: 4 Tabley Court
Postal town: Altrincham
Postal code: WA14 1EZ
Country: United Kingdom 🇬🇧
Information about tenders
Number of tenders received: 1
Source: OJS 2023/S 060-175009 (2023-03-21)

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