Provision of provide Asset Security and Maintenance Services on vacant land and properties

Housing Agency

The Housing Agency has two separate activities which each require Asset Security and Maintenance Services. The first activity is the acquisition of vacant properties and will require ‘Keyholding - Property Management Services’. Additionally, The Housing Agency currently holds 76 sites in its ownership located in nineteen counties. This area will require ‘Land Management Services’. There are a number of sites which are currently at various stages of development and these will transfer to the relevant local authority or Approved Housing Body in due course. However, there are also sites located outside towns or in small rural villages which may not be economically viable for housing development for some time or have been re-zoned. Lands which are currently vacant and not undergoing development are located nationwide and it is these sites which will require Land Management Services.

Deadline

The time limit for receipt of tenders was 2022-03-11. The procurement was published on 2022-02-04.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

• Bayview Contracts Limited

Who?

• Housing Agency

What?

Where?

• Éire/Ireland

Procurement history

Date	Document
2022-02-04	Contract notice
2023-02-10	Contract award notice

Contract notice (2022-02-04)
Object
Scope of the procurement
Title: Property management services of real estate on a fee or contract basis
Reference number: 22 02
Short description:

Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Property management services of real estate on a fee or contract basis 📦
Additional CPV: Repair and maintenance services of building installations 📦
Place of performance
NUTS region: Éire/Ireland 🏙️

Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: National or federal Agency/Office
Awarding authority name: Housing Agency
Postal address: 53 Mount Street Upper
Postal code: Dublin
Postal town: Dublin 2
Contact
Internet address: http://www.housingagency.ie 🌏
E-mail: tenders@housingagency.ie 📧
Phone: +353 016564100 📞
Fax: +353 016564100 📠
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=206853&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=206853&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2022-02-04 📅
Submission deadline: 2022-03-11 📅
Publication date: 2022-02-09 📅
Identifiers
Notice number: 2022/S 028-071801
OJ-S issue: 28
Additional information

A Services Provider can apply for more than 1 Lot where it can clearly demonstrate to the Contracting Authority that it has sufficient resources to complete the work in this Request for Tender. The Contracting Authority will award each lot to the highest ranked tenderer and tenderers are advised to submit a separate response and pricing schedule for each lot applied for.

Object
Scope of the procurement
Estimated total value: 400 000 EUR 💰
Title of the lot: Asset Security and Maintenance Services
Lot number: 1
Short description:

Lot 1 will reflect the boundaries of the province of Leinster and services will be required in the Adminstrative areas of the following County and City Councils: Carlow, Dun Laoghaire Rathdown, Fingal, Kildare, Kilkenny, Laois, Longford, Louth, Meath, Offaly, South Dublin, Westmeath, Wicklow, Wexford and Dublin City

Estimated value excluding VAT: 200 000 EUR 💰
Duration: 24 months
Description of renewals:

Option to extend the term for a period of up to one year with a maximum of two such extensions

Additional information:

A Services Provider can apply for more than 1 Lot where it can clearly demonstrate to the Contracting Authority that it has sufficient resources to complete the work in this Request for Tender.

The Contracting Authority will award each lot to the highest ranked tenderer and tenderers are advised to submit a separate response and pricing schedule for each lot applied for.

Lot number: 2
Short description:

Lot 2 will reflect the boundaries of the province of Munster and services will be required in the Administrative areas of the following County and City Councils: Clare, Cork County, Kerry, Limerick City and County, Tipperary, Cork City and Waterford City and County

Estimated value excluding VAT: 125 000 EUR 💰
Lot number: 3
Short description:

Lot 3 will reflect the boundaries of the province of Connaught and Ulster and services will be required in the Administrative areas of the following County and City councils: Galway County, Galway City, Leitrim, Mayo, Roscommon, Sligo, Donegal, Monaghan and Cavan. NOTE: There is currently no need for services in the areas of Donegal, Monaghan and Cavan but its envisaged that services may be required over the lifetime of this contract.

Estimated value excluding VAT: 75 000 EUR 💰
Place of performance
Main site or place of performance:

Leinster

Munster

Connaught and Ulster

Procedure
Legal basis: 32014L0024
Time of receipt of tenders: 17:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Tender validity period: 6 months
Tender opening date: 2022-03-11 📅
Tender opening time: 17:00

Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Amy McCann
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/552 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=206853&B=ETENDERS_SIMPLE 🌏

Complementary information
Review body
Name: Office of Government Procurement
Postal address: The Office of Government Procurement Department of Public Expenditure and Reform, 3A Mayor Street Upper, Dublin 1
Postal town: Dublin
Postal code: Dublin 1
Country: Ireland 🇮🇪
E-mail: info@ogp.ie 📧
Internet address: https://www.gov.ie/en/organisation/office-of-government-procurement/ 🌏
Source: OJS 2022/S 028-071801 (2022-02-04)

Contract award notice (2023-02-10)
Object
Scope of the procurement
Total value of the procurement: 83333.30 EUR 💰
Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Reference
Dates
Date dispatched: 2023-02-10 📅
Publication date: 2023-02-15 📅
Identifiers
Notice number: 2023/S 033-097988
Refers to notice: 2022/S 028-071801
OJ-S issue: 33

Procedure
Award criteria
Quality criterion (name): Contract Management
Quality criterion (weighting): 300
Quality criterion (name): Contract Delivery
Quality criterion (weighting): 250
Price (weighting): 450

Award of contract
Date of contract conclusion: 2022-04-22 📅
Name: Bayview Contracts Limited
National registration number: 9953000S
Postal address: 23 Greenbank Industrial Estate, Ramaprt Rd, Newry
Postal town: Newry
Postal code: Down
Country: United Kingdom 🇬🇧
Phone: +44 07720295118 📞
E-mail: paul@bayviewcontracts.com 📧
Country: Northern Ireland 🏙️
Internet address: http://www.bayviewcontracts.com 🌏
Total value of the procurement: 83333.30 EUR 💰
Information about tenders
Number of tenders received: 4
Source: OJS 2023/S 033-097988 (2023-02-10)

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