Provision of Facility Management and Related Services

Road Safety Authority (RSA)

The RSA is seeking tenders from interested parties with the aim of establishing a single party framework covering a wide range of facility management and related services that will:
1. assist the RSA in assessing and meeting its obligations under the government’s Circular Economy Strategy; and
2. ensure that the RSA has a single point of contact for the provision of facility management and related services across its offices and driving test centres nationwide.
The framework shall be awarded for a period of 4 years.
Tenderers must be able to provide ALL of the required services and tenders may not be submitted for part(s) of the required services.
Please refer to the RFT documents attached to this notice for more information.

Deadline

The time limit for receipt of tenders was 2022-05-06. The procurement was published on 2022-03-25.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

• OCS One Complete Solution Limited

Who?

• Road Safety Authority (RSA)

What?

Where?

• Éire/Ireland

Procurement history

Date	Document
2022-03-25	Contract notice
2022-08-10	Contract award notice

Contract notice (2022-03-25)
Object
Scope of the procurement
Title: Facilities management services
Reference number: ET2201
Short description:

The RSA is seeking tenders from interested parties with the aim of establishing a single party framework covering a wide range of facility management and related services that will: 1. assist the RSA in assessing and meeting its obligations under the government’s Circular Economy Strategy; and 2. ensure that the RSA has a single point of contact for the provision of facility management and related services across its offices and driving test centres nationwide. The framework shall be awarded for a period of 4 years. Tenderers must be able to provide ALL of the required services and tenders may not be submitted for part(s) of the required services. Please refer to the RFT documents attached to this notice for more information.

Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Facilities management services 📦
Additional CPV: Health and safety services 📦
Place of performance
NUTS region: Éire/Ireland 🏙️

Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Body governed by public law
Awarding authority name: Road Safety Authority (RSA)
Postal address: Moy Business Park
Postal code: Primrose Hill
Postal town: Ballina
Contact
Internet address: http://www.rsa.ie 🌏
E-mail: pcmo@rsa.ie 📧
Phone: +353 9625000 📞
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=210211&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=210211&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2022-03-25 📅
Submission deadline: 2022-05-06 📅
Publication date: 2022-03-30 📅
Identifiers
Notice number: 2022/S 063-166225
OJ-S issue: 63
Additional information

Please note that the Total Estimated Value figure specified in this notice serves as a maximum threshold only over the 4-year term and should not be taken as an indication or guarantee of the level of expenditure that might take place under the Framework. Please refer to the RFT Documentation attached to this notice for more information.

Object
Scope of the procurement
Short description:

The RSA is seeking tenders from interested parties with the aim of establishing a single party framework covering a wide range of facility management and related services that will:

1. assist the RSA in assessing and meeting its obligations under the government’s Circular Economy Strategy; and

2. ensure that the RSA has a single point of contact for the provision of facility management and related services across its offices and driving test centres nationwide.

The framework shall be awarded for a period of 4 years.

Tenderers must be able to provide ALL of the required services and tenders may not be submitted for part(s) of the required services.

Please refer to the RFT documents attached to this notice for more information.

Estimated total value: 7 800 000 EUR 💰
Short description:

The scope of the Framework comprises:

• General Office/DTC Cleaning

• Ordering, coordination and management of cleaning supplies and sundries

• Window Cleaning

• Sanitary Bins

• Confidential Shredding

• Pest Control

• Waste Management

• Floor Mats

• Drinking Water Solutions

• Feminine Hygiene Vending Machines

• Landscaping/Grounds Maintenance

• Concierge/Front of House

• 24 Hour Key Holding & Alarm Response

• Monitoring, Testing and Inspection of Building/Life Safety Systems to include:

- Fire Alarm Monitoring and PPM

- Fire Safety Equipment PPM

- Sprinkler System PPM

- Emergency Lighting PPM

- CO2 Monitor PPM

- Working at Height Equipment PPM

- Roller Shutter Door PPM

- Water Services Legionella Sampling

- PAT Testing

• Server Room UPS

• VDU/DSE Assessments

• ICT Workstation Sanitisation Services

• Workplace Risk Assessments

• Safety Inspections/Auditing & Reporting

• Building/Accommodation Sourcing and Management Advisory Services;

• Reactive Cleaning Services;

• Provision of PPE supplies (e.g. Face Masks, Hand Sanitiser, Disinfection Sprays, Disinfection Wipes etc.);

• Provision and maintenance of Air Fresheners;

• Provision, maintenance and upkeep of Indoor Planting;

• Specialist cleaning/disinfection services;

• Supply/installation/inspection/planned preventative maintenance of building systems and/or life safety systems including but not limited to: CCTV, HVAC, access control, fire detection and suppression systems, emergency lighting, Induction Loops etc.;

• Provision of workplace / work system / work process inspections/audits/risk assessments and associated reporting (e.g. fire audits, accessibility audits, water services risk assessments, environmental/green audits, work process risk assessments etc.);

• Reactive plumbing/electrical/general maintenance services including light refurbishment works;

• Development of site-specific safety statements/emergency procedures etc.;

• Fire Safety Management advisory services including but not limited to fire warden training and fire evacuation mapping;

• Data collection, recording and provision of live metrics

• Reporting, Quality and Performance Monitoring

• Framework/Call-Off Contract Management

Estimated value excluding VAT: 7 800 000 EUR 💰
Duration: 48 months
Additional information:

Please refer to the RFT Documentation attached to this notice for more information.

Procedure
Legal basis: 32014L0024
Time of receipt of tenders: 10:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Tender validity period: 2022-11-07 📅
Tender opening date: 2022-05-06 📅
Tender opening time: 10:00

Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Procurement and Contracts Management Office
Internet address: www.rsa.ie 🌏
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/481 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=210211&B=ETENDERS_SIMPLE 🌏

Reference
Additional information
Please refer to the RFT Documentation for further information.

Complementary information
Review body
Name: The High Court of Ireland
Postal address: High Court Central Office, Four Courts, Inns Quay
Postal town: Dublin
Postal code: Dublin 7
Country: Ireland 🇮🇪
Phone: +353 18886000 📞
E-mail: highcourtcentraloffice@courts.ie 📧
Internet address: http://www.courts.ie 🌏
Information about review deadlines: Please consult your legal advisors
Source: OJS 2022/S 063-166225 (2022-03-25)

Contract award notice (2022-08-10)
Object
Scope of the procurement
Short description:

The RSA recently published a Contract Notice seeking tenders from interested parties with the aim of establishing a single party framework covering a wide range of facility management and related services. Following evaluation in adherence to the evaluation methodology set out in the RFT, the RSA has successfully executed a framework agreement as further described in this notice.

Total value of the procurement: 7 800 000 EUR 💰
Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Reference
Dates
Date dispatched: 2022-08-10 📅
Publication date: 2022-08-12 📅
Identifiers
Notice number: 2022/S 155-444728
Refers to notice: 2022/S 063-166225
OJ-S issue: 155
Additional information

Procedure
Award criteria
Quality criterion (name): Resources
Quality criterion (weighting): 300
Quality criterion (name): Method Statement
Data Capture Plan
Quality criterion (weighting): 100
Price (weighting): 300

Award of contract
Date of contract conclusion: 2022-07-28 📅
Name: OCS One Complete Solution Limited
National registration number: 31351
Postal address: Unit 38
Postal town: Dublin D17 H744
Postal code: Airways Industrial E
Country: Ireland 🇮🇪
Phone: +353 17047720 📞
E-mail: grainne.foster@ocsireland.com 📧
Internet address: http://www.ocs.com/.ie 🌏
Total value of the procurement: 7 800 000 EUR 💰
Information about tenders
Number of tenders received: 5
Source: OJS 2022/S 155-444728 (2022-08-10)

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