Provision of Facility Management and Related Services

Contract notice (2022-03-25)
Object
Scope of the procurement
Title: Facilities management services
Reference number: ET2201
Short description: Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Facilities management services 📦
Additional CPV: Health and safety services 📦
Place of performance
NUTS region: Éire/Ireland 🏙️

Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Body governed by public law
Awarding authority name: Road Safety Authority (RSA)
Postal address: Moy Business Park
Postal code: Primrose Hill
Postal town: Ballina
Contact
Internet address: http://www.rsa.ie 🌏
E-mail: pcmo@rsa.ie 📧
Phone: +353 9625000 📞
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=210211&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=210211&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2022-03-25 📅
Submission deadline: 2022-05-06 📅
Publication date: 2022-03-30 📅
Identifiers
Notice number: 2022/S 063-166225
OJ-S issue: 63
Additional information

Object
Scope of the procurement
Short description:

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2. ensure that the RSA has a single point of contact for the provision of facility management and related services across its offices and driving test centres nationwide.

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Short description

2. ensure that the RSA has a single point of contact for the provision of facility management and related services across its offices and driving test centres nationwide.

The framework shall be awarded for a period of 4 years.

Tenderers must be able to provide ALL of the required services and tenders may not be submitted for part(s) of the required services.

Please refer to the RFT documents attached to this notice for more information.

Estimated total value: 7 800 000 EUR 💰
Short description: The scope of the Framework comprises:
• General Office/DTC Cleaning

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• Ordering, coordination and management of cleaning supplies and sundries
• Window Cleaning
• Sanitary Bins
• Confidential Shredding
• Pest Control
• Waste Management
• Floor Mats
• Drinking Water Solutions
• Feminine Hygiene Vending Machines
• Landscaping/Grounds Maintenance
• Concierge/Front of House
• 24 Hour Key Holding & Alarm Response
• Monitoring, Testing and Inspection of Building/Life Safety Systems to include:
- Fire Alarm Monitoring and PPM
- Fire Safety Equipment PPM
- Sprinkler System PPM
- Emergency Lighting PPM
- CO2 Monitor PPM
- Working at Height Equipment PPM
- Roller Shutter Door PPM
- Water Services Legionella Sampling
- PAT Testing
• Server Room UPS
• VDU/DSE Assessments
• ICT Workstation Sanitisation Services
• Workplace Risk Assessments
• Safety Inspections/Auditing & Reporting
• Building/Accommodation Sourcing and Management Advisory Services;
• Reactive Cleaning Services;

• Provision of PPE supplies (e.g. Face Masks, Hand Sanitiser, Disinfection Sprays, Disinfection Wipes etc.);

• Provision and maintenance of Air Fresheners;
• Provision, maintenance and upkeep of Indoor Planting;
• Specialist cleaning/disinfection services;

• Supply/installation/inspection/planned preventative maintenance of building systems and/or life safety systems including but not limited to: CCTV, HVAC, access control, fire detection and suppression systems, emergency lighting, Induction Loops etc.;

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Short description

• Supply/installation/inspection/planned preventative maintenance of building systems and/or life safety systems including but not limited to: CCTV, HVAC, access control, fire detection and suppression systems, emergency lighting, Induction Loops etc.;

• Provision of workplace / work system / work process inspections/audits/risk assessments and associated reporting (e.g. fire audits, accessibility audits, water services risk assessments, environmental/green audits, work process risk assessments etc.);

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Short description

• Provision of workplace / work system / work process inspections/audits/risk assessments and associated reporting (e.g. fire audits, accessibility audits, water services risk assessments, environmental/green audits, work process risk assessments etc.);

• Reactive plumbing/electrical/general maintenance services including light refurbishment works;

• Development of site-specific safety statements/emergency procedures etc.;

• Fire Safety Management advisory services including but not limited to fire warden training and fire evacuation mapping;

• Data collection, recording and provision of live metrics
• Reporting, Quality and Performance Monitoring
• Framework/Call-Off Contract Management

Estimated value excluding VAT: 7 800 000 EUR 💰
Duration: 48 months
Additional information:
Procedure
Legal basis: 32014L0024
Time of receipt of tenders: 10:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Tender validity period: 2022-11-07 📅
Tender opening date: 2022-05-06 📅
Tender opening time: 10:00

Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Procurement and Contracts Management Office
Internet address: www.rsa.ie 🌏
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/481 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=210211&B=ETENDERS_SIMPLE 🌏

Reference
Additional information
Please refer to the RFT Documentation for further information.

Complementary information
Review body
Name: The High Court of Ireland
Postal address: High Court Central Office, Four Courts, Inns Quay
Postal town: Dublin
Postal code: Dublin 7
Country: Ireland 🇮🇪
Phone: +353 18886000 📞
E-mail: highcourtcentraloffice@courts.ie 📧
Internet address: http://www.courts.ie 🌏
Information about review deadlines: Please consult your legal advisors
Source: OJS 2022/S 063-166225 (2022-03-25)