Provision of Facility Management and Related Services

Road Safety Authority (RSA)

The RSA is seeking tenders from interested parties with the aim of establishing a single party framework covering a wide range of facility management and related services that will:
1. assist the RSA in assessing and meeting its obligations under the government’s Circular Economy Strategy; and
2. ensure that the RSA has a single point of contact for the provision of facility management and related services across its offices and driving test centres nationwide.
The framework shall be awarded for a period of 4 years.
Tenderers must be able to provide ALL of the required services and tenders may not be submitted for part(s) of the required services.
Please refer to the RFT documents attached to this notice for more information.

Deadline
The time limit for receipt of tenders was 2022-05-06. The procurement was published on 2022-03-25.

Suppliers
The following suppliers are mentioned in award decisions or other procurement documents:

• OCS One Complete Solution Limited

Who?

• Road Safety Authority (RSA)

What?

Where?

• Éire/Ireland

Procurement history

Date	Document
2022-03-25	Contract notice
2022-08-10	Contract award notice

Contract notice (2022-03-25)
Contracting authority
Name and addresses
Name: Road Safety Authority (RSA)
National registration number: N/a
Postal address: Moy Business Park
Postal town: Ballina
Postal code: Primrose Hill
Country: Ireland 🇮🇪
Contact person: Procurement and Contracts Management Office
Phone: +353 9625000 📞
E-mail: pcmo@rsa.ie 📧
Region: Éire/Ireland 🏙️
URL: www.rsa.ie 🌏
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/481 🌏
Communication
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=210211&B=ETENDERS_SIMPLE 🌏
Participation URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=210211&B=ETENDERS_SIMPLE 🌏

Object
Scope of the procurement
Title: Provision of Facility Management and Related Services ET2201
Products/services: Facilities management services 📦
Short description:
“The RSA is seeking tenders from interested parties with the aim of establishing a single party framework covering a wide range of facility management and...”
Estimated value excluding VAT: EUR 7 800 000 💰

1️⃣
Additional products/services: Health and safety services 📦
Additional products/services: Health and safety consultancy services 📦
Additional products/services: Building and facilities management services 📦
Additional products/services: Facility related sanitation services 📦
Place of performance: Éire/Ireland 🏙️
Description of the procurement:
“The scope of the Framework comprises: • General Office/DTC Cleaning • Ordering, coordination and management of cleaning supplies and sundries • Window...”

Description of the procurement

The scope of the Framework comprises:
• General Office/DTC Cleaning
• Ordering, coordination and management of cleaning supplies and sundries
• Window Cleaning
• Sanitary Bins
• Confidential Shredding
• Pest Control
• Waste Management
• Floor Mats
• Drinking Water Solutions
• Feminine Hygiene Vending Machines
• Landscaping/Grounds Maintenance
• Concierge/Front of House
• 24 Hour Key Holding & Alarm Response
• Monitoring, Testing and Inspection of Building/Life Safety Systems to include:
- Fire Alarm Monitoring and PPM
- Fire Safety Equipment PPM
- Sprinkler System PPM
- Emergency Lighting PPM
- CO2 Monitor PPM
- Working at Height Equipment PPM
- Roller Shutter Door PPM
- Water Services Legionella Sampling
- PAT Testing
• Server Room UPS
• VDU/DSE Assessments
• ICT Workstation Sanitisation Services
• Workplace Risk Assessments
• Safety Inspections/Auditing & Reporting
• Building/Accommodation Sourcing and Management Advisory Services;
• Reactive Cleaning Services;
• Provision of PPE supplies (e.g. Face Masks, Hand Sanitiser, Disinfection Sprays, Disinfection Wipes etc.);
• Provision and maintenance of Air Fresheners;
• Provision, maintenance and upkeep of Indoor Planting;
• Specialist cleaning/disinfection services;
• Supply/installation/inspection/planned preventative maintenance of building systems and/or life safety systems including but not limited to: CCTV, HVAC, access control, fire detection and suppression systems, emergency lighting, Induction Loops etc.;
• Provision of workplace / work system / work process inspections/audits/risk assessments and associated reporting (e.g. fire audits, accessibility audits, water services risk assessments, environmental/green audits, work process risk assessments etc.);
• Reactive plumbing/electrical/general maintenance services including light refurbishment works;
• Development of site-specific safety statements/emergency procedures etc.;
• Fire Safety Management advisory services including but not limited to fire warden training and fire evacuation mapping;
• Data collection, recording and provision of live metrics
• Reporting, Quality and Performance Monitoring
• Framework/Call-Off Contract Management

Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
Scope of the procurement
Estimated total value excluding VAT: EUR 7 800 000 💰
Duration of the contract, framework agreement or dynamic purchasing system
The time frame below is expressed in number of months.
Description
Duration: 48
Additional information:
“Please note that the Total Estimated Value figure specified in this notice serves as a maximum threshold only over the 4-year term and should not be taken...”

Legal, economic, financial and technical information
Economic and financial standing
Selection criteria as stated in the procurement documents
Technical and professional ability
Selection criteria as stated in the procurement documents
Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Procedure
Type of procedure
Open procedure
Information about a framework agreement or a dynamic purchasing system
Framework agreement with a single operator
Administrative information
Time limit for receipt of tenders or requests to participate: 2022-05-06 10:00 📅
Languages in which tenders or requests to participate may be submitted: English 🗣️
Tender must be valid until: 2022-11-07 📅
Conditions for opening of tenders: 2022-05-06 10:00 📅

Complementary information
Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
Additional information
Please refer to the RFT Documentation for further information.
Review body
Name: The High Court of Ireland
Postal address: High Court Central Office, Four Courts, Inns Quay
Postal town: Dublin
Postal code: Dublin 7
Country: Ireland 🇮🇪
Phone: +353 18886000 📞
E-mail: highcourtcentraloffice@courts.ie 📧
URL: http://www.courts.ie 🌏
Review procedure
Precise information on deadline(s) for review procedures: Please consult your legal advisors
Source: OJS 2022/S 063-166225 (2022-03-25)

Contract award notice (2022-08-10)
Object
Scope of the procurement
Short description:
“The RSA recently published a Contract Notice seeking tenders from interested parties with the aim of establishing a single party framework covering a wide...”
Total value of the procurement (excluding VAT): EUR 7 800 000 💰
Award criteria
Quality criterion (name): Resources
Quality criterion (weighting): 300
Quality criterion (name): Method Statement
Quality criterion (name): Data Capture Plan
Quality criterion (weighting): 100
Price (weighting): 300
Description
Additional information:
“Please note that the Total Estimated Value figure specified in this notice serves as a maximum threshold only over the 4-year term and should not be taken...”

Procedure
Information about framework agreement
The procurement involves the establishment of a framework agreement
Administrative information
Previous publication concerning this procedure: 2022/S 063-166225

Award of contract

1️⃣
Contract Number: 1
Title: Provision of Facility Management and Related Services
Date of conclusion of the contract: 2022-07-28 📅
Information about tenders
Number of tenders received: 5
Number of tenders received by electronic means: 5
Name and address of the contractor
Name: OCS One Complete Solution Limited
National registration number: 31351
Postal address: Unit 38
Postal town: Dublin D17 H744
Postal code: Airways Industrial E
Country: Ireland 🇮🇪
Phone: +353 17047720 📞
E-mail: grainne.foster@ocsireland.com 📧
Fax: +353 18556594 📠
Region: Éire/Ireland 🏙️
URL: http://www.ocs.com/.ie 🌏
The contractor is an SME
Information on value of the contract/lot (excluding VAT)
Estimated total value of the contract/lot: EUR 7 800 000 💰
Total value of the contract/lot: EUR 7 800 000 💰
Information about subcontracting
The contract is likely to be subcontracted
Short description of the part of the contract to be subcontracted:
“Various service elements falling under the scope of the framework agreement are to be sub-contracted including: Hygiene Services, Pest Control, Waste...”
Source: OJS 2022/S 155-444728 (2022-08-10)

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