Procedure for the Hosting, Maintenance, Support, Development and Upkeep of the existing SaaS cloud-based Koha Library Management System for the Health Service Executive (HSE) Health Library Irela

Education Procurement Service (EPS)

The HSE is seeking to enter a contract with a competent provider for the provision of a SaaS cloud-based hosting, maintenance support, development and upkeep of the Koha library management system. The proposed solution MUST meet the requirement of the HSE with regard to cyber safety.

Deadline

The time limit for receipt of tenders was 2022-11-07. The procurement was published on 2022-10-07.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

Who? What? Where?
Procurement history
Date Document
2022-10-07 Contract notice
2023-06-27 Contract award notice
Contract notice (2022-10-07)
Object
Scope of the procurement
Title: Library management system
Reference number: Li2012C
Short description:
The HSE is seeking to enter a contract with a competent provider for the provision of a SaaS cloud-based hosting, maintenance support, development and upkeep of the Koha library management system. The proposed solution MUST meet the requirement of the HSE with regard to cyber safety.
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Notice metadata
Original language: English ๐Ÿ—ฃ๏ธ
Document type: Contract notice
Nature of contract: Supplies
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Library management system ๐Ÿ“ฆ
Additional CPV: Library software package ๐Ÿ“ฆ
Place of performance
NUTS region: รsland ๐Ÿ™๏ธ

Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland ๐Ÿ‡ฎ๐Ÿ‡ช
Awarding authority type: Body governed by public law
Awarding authority name: Education Procurement Service (EPS)
Postal address: University of Limerick
Postal code: Co.Limerick
Postal town: Castletroy
Contact
Internet address: http://www.educationprocurementservice.ie ๐ŸŒ
E-mail: ann.s.murray@ul.ie ๐Ÿ“ง
Phone: +353 61234662 ๐Ÿ“ž
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=226241&B=ETENDERS_SIMPLE ๐ŸŒ
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=226241&B=ETENDERS_SIMPLE ๐ŸŒ

Reference
Dates
Date dispatched: 2022-10-07 ๐Ÿ“…
Submission deadline: 2022-11-07 ๐Ÿ“…
Publication date: 2022-10-12 ๐Ÿ“…
Identifiers
Notice number: 2022/S 197-558591
OJ-S issue: 197
Additional information
All information relating to this tender is published on www.etenders.gov.ie

Object
Scope of the procurement
Estimated total value: 220 000 EUR ๐Ÿ’ฐ
Estimated value excluding VAT: 220 000 EUR ๐Ÿ’ฐ
Duration: 12 months
Description of renewals:
The Contracting Authority reserves the right to extend the Term for a period or periods of up to Twelve (12) months with a maximum of Three (3) such extension or extensions on the same terms and conditions, subject to the Contracting Authorityโ€™s obligations at law.
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Additional information: All information relating to this tender is published on www.etenders.gov.ie

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity: Please see RFT document for further details.
Economic and financial standing: Please see RFT document for further details.
Minimum level(s) of standards: Please see RFT document for further details.
Technical and professional ability: Please see RFT document for further details.
Contract execution
Contract performance conditions: Please see RFT document for further details.

Procedure
Legal basis: 32014L0024
Time of receipt of tenders: 14:00
Languages in which tenders or requests to participate may be submitted: English ๐Ÿ—ฃ๏ธ
Tender validity period: 12 months
Tender opening date: 2022-11-07 ๐Ÿ“…
Tender opening time: 14:00

Contracting authority
Identity
National registration number: IE 6609370 G
Contact
Contact point: Ann Murray
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/87073 ๐ŸŒ
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=226241&B=ETENDERS_SIMPLE ๐ŸŒ

Complementary information
Review body
Name: Office of the High Court
Postal address: Four Courts Ground Floor, Inns Quay
Postal town: Dublin
Postal code: 7
Country: Ireland ๐Ÿ‡ฎ๐Ÿ‡ช
Phone: +353 18886000 ๐Ÿ“ž
E-mail: highcourtcentraloffice@courts.ie ๐Ÿ“ง
Source: OJS 2022/S 197-558591 (2022-10-07)
Contract award notice (2023-06-27)
Object
Notice metadata
Document type: Contract award notice
Place of performance
NUTS region: ร‰ire/Ireland ๐Ÿ™๏ธ

Procedure
Type of bid: Not applicable

Reference
Dates
Date dispatched: 2023-06-27 ๐Ÿ“…
Publication date: 2023-06-30 ๐Ÿ“…
Identifiers
Notice number: 2023/S 124-393736
Refers to notice: 2022/S 197-558591
OJ-S issue: 124

Procedure
Award criteria
Quality criterion (name): System Specification and Functionality
Quality criterion (weighting): 40%
Quality criterion (name): Support, Implementation & Training
Quality criterion (weighting): 35%
Price (weighting): 25%

Award of contract
Date of contract conclusion: 2023-06-02 ๐Ÿ“…
Name: Interleaf Technology Ltd
National registration number: IE8267622V
Postal address: 55/57 Southern Cross Business Park
Postal town: Bray
Postal code: Boghall Road
Country: Ireland ๐Ÿ‡ฎ๐Ÿ‡ช
Phone: +353 012865855 ๐Ÿ“ž
E-mail: pb@interleaf.ie ๐Ÿ“ง
Internet address: http://www.interleaf.ie ๐ŸŒ
Information about tenders
Number of tenders received: 2
Source: OJS 2023/S 124-393736 (2023-06-27)
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