The Pension Management System and the Pension Payroll will be offered with in separate procurement lots. Tenderers are invited to bid for either lot individually or both; subject to the providers capabilities meeting CIÉ’s mandatory requirements set out in this tender. Section 3 of this tender document will outline the Non-Functional Requirements for both the Pensions Management System and the Pension Payroll System (Lots 1 and Lot 2).
Deadline
The time limit for receipt of tenders was 2022-06-24.
The procurement was published on 2022-05-20.
Suppliers
The following suppliers are mentioned in award decisions or other procurement documents:
Object Scope of the procurement
Title: Pension Management System & Pension Payroll System
CIE 7968
Products/services: Pension services📦
Short description:
“The Pension Management System and the Pension Payroll will be offered with in separate procurement lots. Tenderers are invited to bid for either lot...”
Short description
The Pension Management System and the Pension Payroll will be offered with in separate procurement lots. Tenderers are invited to bid for either lot individually or both; subject to the providers capabilities meeting CIÉ’s mandatory requirements set out in this tender. Section 3 of this tender document will outline the Non-Functional Requirements for both the Pensions Management System and the Pension Payroll System (Lots 1 and Lot 2).
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Estimated value excluding VAT: EUR 1 600 000 💰
Information about lots
Tenders may be submitted for all lots
1️⃣ Scope of the procurement
Title: Pension Management System
Title
Lot Identification Number: 1
Description
Additional products/services: Group pension services📦
Additional products/services: Pension fund administration services📦
Additional products/services: Bookkeeping services📦
Additional products/services: Payroll management services📦
Additional products/services: Personnel and payroll services📦
Place of performance: Éire/Ireland🏙️
Description of the procurement: procurement of a Pension Management System
Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
Scope of the procurement
Estimated total value excluding VAT: EUR 1 120 000 💰
Duration of the contract, framework agreement or dynamic purchasing system
The time frame below is expressed in number of months.
Description
Duration: 48
Duration of the contract, framework agreement or dynamic purchasing system
This contract is subject to renewal ✅ Description
Description of renewals:
“Contract for 4 years with an option to extend by up to a maximum of 4 years (1+1+1+1) at CIE’s discretion, subject to the terms and conditions of the Contract” Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
2️⃣ Scope of the procurement
Title: Pension Payroll System
Title
Lot Identification Number: 2
Description
Description of the procurement: Pension Payroll System
Scope of the procurement
Estimated total value excluding VAT: EUR 480 000 💰
Description
Description of renewals:
“contract for 4 years with an option to extend by up to a maximum of 4 years (1+1+1+1) at CIE’s discretion, subject to the terms and conditions of the Contract”
Legal, economic, financial and technical information Conditions for participation
List and brief description of conditions: Selection criteria as stated in the procurement documents
Economic and financial standing
List and brief description of selection criteria: Selection criteria as stated in the procurement documents
Technical and professional ability
List and brief description of selection criteria: Selection criteria as stated in the procurement documents
Conditions for participation
List and brief description of rules and criteria: Selection criteria as stated in the procurement documents
Procedure Type of procedure
Negotiated procedure with prior call for competition
Administrative information
Time limit for receipt of tenders or requests to participate: 2022-06-24
12:00 📅
Estimated date of dispatch of invitations to tender or to participate to selected candidates: 2022-08-02 📅
Languages in which tenders or requests to participate may be submitted: English 🗣️
The time frame below is expressed in number of months.
Minimum time frame during which the tenderer must maintain the tender: 6
Complementary information Review body
Name: The high court
Postal address: Inns Quay Dublin D07
Postal town: Dublin
Postal code: D7
Country: Ireland 🇮🇪
E-mail: highcourtcentraloffice@courts.ie📧
URL: https://www.courts.ie/🌏
Source: OJS 2022/S 101-281268 (2022-05-20)
Contract award notice (2023-10-23) Object Information about lots
This contract is divided into lots ✅ Description
Description of the procurement: Procurement of a Pension Management System
Award criteria
Quality criterion (name): Technical functional
Quality criterion (weighting): 15
Quality criterion (name): Non functional
Quality criterion (weighting): 11
Quality criterion (name): solutuin delivery
Quality criterion (weighting): 18
Quality criterion (name): Post implementation training and Support
Quality criterion (weighting): 6
Price (weighting): 50
Quality criterion (name): Technical and Functional
Quality criterion (name): Non-functional
Quality criterion (name): Solution Delivery
Quality criterion (name): Implemenetation training and support
Procedure Administrative information
Previous publication concerning this procedure: 2022/S 101-281268
Award of contract
1️⃣
Contract Number: 1
Lot Identification Number: 1
Title: Pension Management System
Date of conclusion of the contract: 2023-07-17 📅
Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 4
Number of tenders received from tenderers from other EU Member States: 2
Number of tenders received from tenderers from non-EU Member States: 2
Number of tenders received by electronic means: 4
Name and address of the contractor
Name: Independent Transition Management Limited
National registration number: T8932150PH
Postal address: Tempus Court,
Postal town: Guildford,
Postal code: GU1 4SS
Country: United Kingdom 🇬🇧
E-mail: markadamson@itm.co.uk📧
Region: United Kingdom 🏙️
The contractor is an SME ✅ Information on value of the contract/lot (excluding VAT)
Estimated total value of the contract/lot: EUR 727 292 💰
Currency code: EUR 💰
Lowest offer: 727292.00
Highest offer: 2474733.00
2️⃣
Contract Number: 2
Lot Identification Number: 2
Title: Pension Payroll System
Date of conclusion of the contract: 2023-06-02 📅
Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 3
Number of tenders received from tenderers from non-EU Member States: 1
Number of tenders received by electronic means: 3
Name and address of the contractor
Name: MHR Celtic International Ltd
National registration number: 3503913GH
Postal address: Block B, Maynooth Business Campus,
Postal town: Maynooth,
Postal code: W23 W5X7
Country: Ireland 🇮🇪
E-mail: eamon.rheinisch@mhrglobal.com📧
Region: Éire/Ireland🏙️ Information on value of the contract/lot (excluding VAT)
Estimated total value of the contract/lot: EUR 302 329 💰
Currency code: EUR 💰
Lowest offer: 503991.00
Complementary information Additional information
“Lot 1 awarded to ITM INDEPENDENT TRANSITION MANAGEMENT LIMITED
Lot 2 awarded to : MHR International Celtic Limited”
Source: OJS 2023/S 208-654271 (2023-10-23)