Old Library Redevelopment Project - High Pressure Water Mist (HPWM) Fire Suppression System for Trinity College Dublin, the University of Dublin

Trinity College Dublin, the University of Dublin

Trinity College Dublin, the University of Dublin seeks to appoint a suitably qualified, competent and experienced contractor to carry out the design and works. The project concerns the construction works located at the University’s city centre campus. The contracting Authority (CA) intends to invite 5 candidates to participate in dialogue, please note that the contracting authority reserves the right to invite at least 5, subject to the number qualifying.
The selection and short-listing criteria are wholly described within the tender document set. i.e. Pre-qualification Questionnaire document separately attached. Responses must be submitted via the electronic postbox available on www.etenders.gov.ie by the response deadline. Only responses submitted to the electronic postbox will be accepted. Responses submitted by any other means (including but not limited to by email, fax, post or hand delivery) will NOT be accepted. Response submitted late will not be accepted.

Deadline

The time limit for receipt of tenders was 2022-03-03. The procurement was published on 2022-01-31.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

• Mercury Engineering

Who?

• Trinity College Dublin, the University of Dublin

What?

Where?

• Eastern and Midland › Dublin

Procurement history

Date	Document
2022-01-31	Contract notice
2024-01-22	Contract award notice

Contract notice (2022-01-31)
Object
Scope of the procurement
Title: Mechanical engineering installation works
Reference number: TCD-21-C0584
Short description:

Trinity College Dublin, the University of Dublin seeks to appoint a suitably qualified, competent and experienced contractor to carry out the design and works. The project concerns the construction works located at the University’s city centre campus. The contracting Authority (CA) intends to invite 5 candidates to participate in dialogue, please note that the contracting authority reserves the right to invite at least 5, subject to the number qualifying. The selection and short-listing criteria are wholly described within the tender document set. i.e. Pre-qualification Questionnaire document separately attached. Responses must be submitted via the electronic postbox available on www.etenders.gov.ie by the response deadline. Only responses submitted to the electronic postbox will be accepted. Responses submitted by any other means (including but not limited to by email, fax, post or hand delivery) will NOT be accepted. Response submitted late will not be accepted.

Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Works
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Mechanical engineering installation works 📦
Additional CPV: Mechanical installations 📦
Place of performance
NUTS region: Dublin 🏙️

Procedure
Procedure type: Competitive dialogue
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Body governed by public law
Awarding authority name: Trinity College Dublin, the University of Dublin
Postal address: College Green
Postal code: Co. Dublin
Postal town: Dublin 2
Contact
Internet address: http://www.tcd.ie 🌏
E-mail: aiden.oneill@tcd.ie 📧
Phone: +353 18968222 📞
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=200506&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=200506&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2022-01-31 📅
Submission deadline: 2022-03-03 📅
Publication date: 2022-02-04 📅
Identifiers
Notice number: 2022/S 025-059579
Refers to notice: 2021/S 117-306253
OJ-S issue: 25
Additional information

The Old Library Redevelopment Project is being part-funded by the Department of Housing, Local Government and Heritage and Fáilte Ireland.

Object
Scope of the procurement
Short description:

The selection and short-listing criteria are wholly described within the tender document set. i.e. Pre-qualification Questionnaire document separately attached. Responses must be submitted via the electronic postbox available on www.etenders.gov.ie by the response deadline. Only responses submitted to the electronic postbox will be accepted. Responses submitted by any other means (including but not limited to by email, fax, post or hand delivery) will NOT be accepted. Response submitted late will not be accepted.

Estimated total value: 3 400 000 EUR 💰
Short description:

As part of the Fire Safety Strategy for the proposed refurbished building, a wet fire suppression system will be installed throughout the Old Library, Podium Visitor Centre (including Welcome Space) and the Basement Level Plantroom accommodation.

Trinity College’s preferred means of fire suppression is a High Pressure Water Mist (HPWM) system (i.e. operating at pressures greater than 35 bar, but typically from 60 – 130 bar) designed on BS 8489-1:2016 or EN 14972-1:2020 (once issued), NFPA Standard 750 and based on actual fire test data relating to the hazard identified by the specialist designer and within these documents.

The HPWM System shall be installed to provide both life and property protection within the Old Library building, Podium Visitor Centre (including Welcome Space) and the Basement Level Plantroom accommodation. The extent of the system will be limited to the areas of the refurbishment and development and will not protect the adjacent and connected existing buildings.

Given the Historic nature, fire load and geometry of the Old Library, Podium, Visitor Centre (including Welcome Space) and Basement Level Plantroom Accommodation, it is likely that the majority of areas will be covered by an already undertaken and independent third-party certified fire test. This will require to be verified by the specialist contractor shortly after appointment.

However, the unique nature of the Old Library’s Long Room will require the specialist HPWM contractor to undertake an independent third-party test to verify and certify that the HPWM system can meet or exceed the fire suppression requirements.

The Long Room has an approximate height of 14.5m to highest point of arched wooden ceiling and is approx. 65m long. It comprises bookcase storage on both ground (first floor in building) and gallery levels, in bays accessed off the main space, with ceiling heights approx. 5m on both floors (arched wooden ceilings on the gallery level). The bookcases have a structural wooden frame which rises through to the attic above to support the building roof structure.

On appointment to preferred specialist contractor status, the specialist shall allow for the design of the HPWM system throughout but subject to the fire test requirements noted below. The design will be carried out in conjunction with the Design Team members and Fire Engineers to ensure integration with the building historic significance and developed from the initial Design Team proposals.

Estimated value excluding VAT: 3 400 000 EUR 💰
Duration: 48 months
Additional information:

The Old Library Redevelopment Project is being part-funded by the Department of Housing, Local Government and Heritage and Fáilte Ireland.

Place of performance
Main site or place of performance: Dublin 2

Procedure
Legal basis: 32014L0024
Envisaged number of candidates: 5
Time of receipt of tenders: 12:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Tender validity period: 2023-05-01 📅

Contracting authority
Identity
National registration number: 2200007u
Contact
Contact point: Aiden O'Neill
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/336 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=200506&B=ETENDERS_SIMPLE 🌏

Reference
Additional information

1) Interested parties must register their interest on the eTenders website (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties;

2) Suppliers must register their interest on the eTenders website (www.etenders.gov.ie) in order to be included on the mailing list for clarifications and to respond electronically to the competition. There is a maximum upload limit of 2GB per document on etenders. Documents larger than this should be divided into smaller files prior to upload or zipped;

3) Should you experience difficulty when uploading documents please contact the eTenders Support Desk for technical assistance. Email etenders@eu-supply.com or Telephone 353(0)212439277 (09.00 a.m. — 17.30 p.m. GMT);

4) All queries regarding this tender requirement or process must be submitted through the Irish Government Procurement Opportunities Portal www.etenders.gov.ie (RFT ID 201274) as a specific question. Responses will be circulated to those tenderers that have registered an interest in this notice on www.etenders.gov.ie The details of the person making a query will not be disclosed when circulating the response;

5) This is the sole call for competition for the contract;

6) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers;

7) Contract award will be subject to the approval of the competent authorities;

8) It will be a condition of award that the successful tenderer is and remains tax compliant;

9) At its absolute discretion, the contracting authority may elect to terminate this procurement process, or any contract awarded or prior to award at any time;

10) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended;

11) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of the procurement documents with missing or incomplete information. Therefore, candidates are advised to ensure that they return completed documentation in order to avoid the risk of elimination from the competition;

12) At Section II.2.9) we have indicated that 5 candidates will be invited to participate in dialogue, please note that the contracting authority reserves the right to invite at least 5, subject to the number qualifying;

13)Trinity College Dublin, the University of Dublin is subject to the provisions of the Freedom of Information Act (FOI) 2014. If candidates consider that any of the information supplied by you is either commercially sensitive or confidential in nature, this should be highlighted and the reasons for the sensitivity specified. In such cases, the relevant material, will in response to the FOI request; be examined in the light of the exemptions provided for in the Act;

14)Please note that where documents are made available in both PDF and Word format, in the event that there is any discrepancy between the documents, the PDF version will take precedence.

Complementary information
Review body
Name: The High Court of Ireland
Postal town: Chief Registrar, High Court, Inns Quay, Dublin
Postal code: 7
Country: Ireland 🇮🇪
Phone: +353 118886000 📞
E-mail: highcourtcentraloffice@courts.ie 📧
Internet address: http://www.courts.ie 🌏
Body responsible for mediation procedures
Name: Consult Legal Advisors
Postal town: Dublin
Service from which information about the review procedure may be obtained
Same as: Body responsible for mediation procedures
Source: OJS 2022/S 025-059579 (2022-01-31)

Contract award notice (2024-01-22)
Object
Scope of the procurement
Short description:

Trinity College Dublin, the University of Dublin has awarded the Phase 1 contract for the HPWM Design, Testing and Certification to Mercury Engineering.

Total value of the procurement: 5 000 000 EUR 💰
Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Reference
Dates
Date dispatched: 2024-01-22 📅
Publication date: 2024-01-26 📅
Identifiers
Notice number: 2024/S 019-052838
Refers to notice: 2022/S 025-059579
OJ-S issue: 19

Object
Scope of the procurement
Short description:

Trinity College Dublin, the University of Dublin has now awarded the Phase 1 contract to Mercury Engineering. The Phase 1 contract comprises the system design, testing and certification, other elements of the contract deliverables are described below.

Procedure
Award criteria
Quality criterion (name): Quality
Quality criterion (weighting): 70%
Price (weighting): 30%

Award of contract
Date of contract conclusion: 2023-05-01 📅
Name: Mercury Engineering
National registration number: 225667
Postal address: Mercury House, Ravens Rock Road
Postal town: Dublin 18
Postal code: Sandyford Business E
Country: Ireland 🇮🇪
Phone: +353 012163000 📞
E-mail: niall.ocallaghan@mercuryeng.com 📧
Country: Dublin 🏙️
Internet address: http://www.mercuryeng.com 🌏
Total value of the procurement: 329 952 EUR 💰
Information about tenders
Number of tenders received: 2

Reference
Additional information

1) All queries regarding this contract award notice must be submitted to Aiden O'Neill, Procurement Lead, Old Library Redevelopment Project (aiden.oneill@tcd.ie) as a specific question;

2) This is the sole contract award notice for the Phase 1 contract, a Phase 2 contract may or may not be awarded but shall be in compliance with the original tender documents and procurement procedure;

3) Please note that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended;

4) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of this contract award notice;

5)Trinity College Dublin, the University of Dublin is subject to the provisions of the Freedom of Information Act (FOI) 2014. If candidates consider that any of the information supplied by you is either commercially sensitive or confidential in nature, this should be highlighted and the reasons for the sensitivity specified. In such cases, the relevant material, will in response to the FOI request; be examined in the light of the exemptions provided for in the Act;

6)The Contracting Authority has a wholly owned subsidiary, Ghala Designated Activity Company (Ghala DAC), which is involved in the development of the Contracting Authority’s capital works programmes. Ghala DAC was the contracting authority for the purposes of the preceding procurement procedure, and now for the award of the Phase 1 Contract. Therefore, any reference herein to the “Contracting Authority” should be read as a reference to Ghala DAC and Trinity College Dublin. All Contract(s) awarded following completion of the Competition are concluded between Ghala DAC and the successful tenderer(s).

Source: OJS 2024/S 019-052838 (2024-01-22)

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