Multiparty Framework Agreement for Provision of Homeless Accommodation Inspection Services

Dublin City Council

The Contracting Authority proposes to engage in a process for the establishment of a multi-party framework agreement for the provision of Homeless Accommodation Inspection Service at centres within the Dublin Regional Homeless Executive.
Emergency accommodation is an accommodation measure to meet the needs of people who are experiencing homelessness. It is part of a strategy to protect people from rough sleeping. The overall focus of homeless services is homeless prevention and housing led solutions to homelessness. However, there are increasing numbers of people presenting as homeless and so an interim measure is required.
All accommodation providers are obliged to adhere to the below:
• Fire standards
• Building Regulations
• EHO - With reference to Housing (Standards for Rented Houses) Regulations 2017
• DRHE policy on access to accommodation
• GDPR

Deadline

The time limit for receipt of tenders was 2022-02-22. The procurement was published on 2022-02-07.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

• Eamon O'Boyle and Ass
• SEQ Safety Consulting Limited

Who?

• Dublin City Council

What?

Where?

• Eastern and Midland › Dublin

Procurement history

Date	Document
2022-02-07	Contract notice
2022-02-18	Additional information
2022-10-12	Contract award notice

Contract notice (2022-02-07)
Object
Scope of the procurement
Title: Building-inspection services
Short description:

The Contracting Authority proposes to engage in a process for the establishment of a multi-party framework agreement for the provision of Homeless Accommodation Inspection Service at centres within the Dublin Regional Homeless Executive. Emergency accommodation is an accommodation measure to meet the needs of people who are experiencing homelessness. It is part of a strategy to protect people from rough sleeping. The overall focus of homeless services is homeless prevention and housing led solutions to homelessness. However, there are increasing numbers of people presenting as homeless and so an interim measure is required. All accommodation providers are obliged to adhere to the below: • Fire standards • Building Regulations • EHO - With reference to Housing (Standards for Rented Houses) Regulations 2017 • DRHE policy on access to accommodation • GDPR

Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Building-inspection services 📦
Additional CPV: Architectural, construction, engineering and inspection services 📦
Place of performance
NUTS region: Dublin 🏙️

Procedure
Procedure type: Competitive procedure with negotiation
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Regional or local authority
Awarding authority name: Dublin City Council
Postal address: Civic Offices, Wood Quay
Postal code: Dublin
Postal town: Dublin 8
Contact
Internet address: http://www.dublincity.ie 🌏
E-mail: sean.walsh@dublincity.ie 📧
Phone: +353 12222222 📞
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=207003&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=207003&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2022-02-07 📅
Submission deadline: 2022-02-22 📅
Publication date: 2022-02-11 📅
Identifiers
Notice number: 2022/S 030-076165
OJ-S issue: 30
Additional information

Please note that this project is subject to funding. Please note that due to the current COVID-19 pandemic, facilitation of all meetings, site visits, and clarification meetings, as well as assessments of sample products, etc. (as applicable) is severely impacted. Where possible the Contracting Authority will put in place alternative arrangements such as on-line meetings, etc. Likewise, anticipated dates (closing date for receipt of clarifications or tender submissions) may change. Suppliers will be kept fully up to date at all stages through the eTenders messaging platform. 1. Dublin City Council is subject to the provisions of the Freedom of Information Act (FOI) 2014. If you consider that any of the information supplied by you is either commercially sensitive or confidential in nature, this should be highlighted and the reasons for the sensitivity specified. In such cases, the relevant material, will in response to the FOI request; be examined in the light of the exemptions provided for in the Act. 2. It will be a condition for the award of any contract by Dublin City Council that the successful Tenderer and all sub-contractors (if applicable) produce evidence of valid Tax Clearance status from the Irish Revenue Commissioners in compliance with Circular (43) 2006 (or as amended) and that the clearance status will be maintained for the duration of the contract. In the case of a non-resident Tenderer, a statement of suitability from the Revenue Commissioners will be required. 3. Suppliers must register their interest on the eTenders website (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. 4. Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended. 5. Please note also that all information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. Dublin City Council will not accept responsibility for information relayed (or not relayed) via third parties. 6. Refer to document 'Additional Information' which is available to download from www.etenders.gov.ie using RFT ID 20742 for further information.

Additional information

Please note that this project is subject to funding.

Please note that due to the current COVID-19 pandemic, facilitation of all meetings, site visits, and clarification meetings, as well as assessments of sample products, etc. (as applicable) is severely impacted.

Where possible the Contracting Authority will put in place alternative arrangements such as on-line meetings, etc. Likewise, anticipated dates (closing date for receipt of clarifications or tender submissions) may change. Suppliers will be kept fully up to date at all stages through the eTenders messaging platform.

1. Dublin City Council is subject to the provisions of the Freedom of Information Act (FOI) 2014. If you consider that any of the information supplied by you is either commercially sensitive or confidential in nature, this should be highlighted and the reasons for the sensitivity specified. In such cases, the relevant material, will in response to the FOI request; be examined in the light of the exemptions provided for in the Act.

2. It will be a condition for the award of any contract by Dublin City Council that the successful Tenderer and all sub-contractors (if applicable) produce evidence of valid Tax Clearance status from the Irish Revenue Commissioners in compliance with Circular (43) 2006 (or as amended) and that the clearance status will be maintained for the duration of the contract. In the case of a non-resident Tenderer, a statement of suitability from the Revenue Commissioners will be required.

3. Suppliers must register their interest on the eTenders website (www.etenders.gov.ie) in order to be included on the mailing list for clarifications.

4. Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended.

5. Please note also that all information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. Dublin City Council will not accept responsibility for information relayed (or not relayed) via third parties.

6. Refer to document 'Additional Information' which is available to download from www.etenders.gov.ie using RFT ID 20742 for further information.

Object
Scope of the procurement
Short description:

Emergency accommodation is an accommodation measure to meet the needs of people who are experiencing homelessness. It is part of a strategy to protect people from rough sleeping. The overall focus of homeless services is homeless prevention and housing led solutions to homelessness. However, there are increasing numbers of people presenting as homeless and so an interim measure is required.

All accommodation providers are obliged to adhere to the below:

• Fire standards

• Building Regulations

• EHO - With reference to Housing (Standards for Rented Houses) Regulations 2017

• DRHE policy on access to accommodation

• GDPR

Estimated total value: 800 000 EUR 💰
Short description:

This is the first stage of this competitive procedure whereby any interested party may submit an application in order to be considered for inclusion on the tender list. Following evaluation, the 5 top scoring applicants will be invited to tender, should that number qualify. Where there is a tie for 5th place, all Applicants from 1st to 5th place may be invited to participate in the tender. For the purposes of this exercise, a tie for 5th place is deemed to occur where two or more Applicants have identical scores.

Estimated value excluding VAT: 800 000 EUR 💰
Duration: 48 months

Procedure
Legal basis: 32014L0024
Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:

Based on the responses to the qualification questionnaire and the application of the criteria and rules contained therein a tender list of five firms will be identified (subject to that number qualifying).

Accelerated procedure:

Previous procurement was cancelled and the contracting authority has an urgent requirement to put a contract/ Framework Agreement in place as soon as possible.

Number of participants to be contemplated: 2
Time of receipt of tenders: 12:00
Date of dispatch of invitations: 2022-04-04 📅
Languages in which tenders or requests to participate may be submitted: English 🗣️
Irish 🗣️
Tender validity period: 12 months

Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Sean Walsh
Internet address: www.dublincity.ie 🌏
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/267 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=207003&B=ETENDERS_SIMPLE 🌏

Reference
Additional information
Estimated timing for further notices: 2026

Please note that this project is subject to funding.

Please note that due to the current COVID-19 pandemic, facilitation of all meetings, site visits, and clarification meetings, as well as assessments of sample products, etc. (as applicable) is severely impacted.

Where possible the Contracting Authority will put in place alternative arrangements such as on-line meetings, etc. Likewise, anticipated dates (closing date for receipt of clarifications or tender submissions) may change. Suppliers will be kept fully up to date at all stages through the eTenders messaging platform.

1. Dublin City Council is subject to the provisions of the Freedom of Information Act (FOI) 2014. If you consider that any of the information supplied by you is either commercially sensitive or confidential in nature, this should be highlighted and the reasons for the sensitivity specified. In such cases, the relevant material, will in response to the FOI request; be examined in the light of the exemptions provided for in the Act.

2. It will be a condition for the award of any contract by Dublin City Council that the successful Tenderer and all sub-contractors (if applicable) produce evidence of valid Tax Clearance status from the Irish Revenue Commissioners in compliance with Circular (43) 2006 (or as amended) and that the clearance status will be maintained for the duration of the contract. In the case of a non-resident Tenderer, a statement of suitability from the Revenue Commissioners will be required.

3. Suppliers must register their interest on the eTenders website (www.etenders.gov.ie) in order to be included on the mailing list for clarifications.

4. Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended.

5. Please note also that all information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. Dublin City Council will not accept responsibility for information relayed (or not relayed) via third parties.

6. Refer to document 'Additional Information' which is available to download from www.etenders.gov.ie using RFT ID 20742 for further information.

Complementary information
Review body
Name: The High Court
Postal address: Chief Registrar, High Court, Inns Quay
Postal town: Dublin
Postal code: Dublin 7
Country: Ireland 🇮🇪
Phone: +353 18886000 📞
E-mail: highcourtcentraloffice@courts.ie 📧
Information about review deadlines: Please consult your solicitor
Source: OJS 2022/S 030-076165 (2022-02-07)

Additional information (2022-02-18)
Object
Notice metadata
Document type: Additional information
Common procurement vocabulary (CPV)
Code: Building services 📦

Reference
Dates
Date dispatched: 2022-02-18 📅
Submission deadline: 2022-03-08 📅
Publication date: 2022-02-23 📅
Identifiers
Notice number: 2022/S 038-099184
Refers to notice: 2022/S 030-076165
OJ-S issue: 38
Additional information

Please note the closing date for applications has been extended until the 08/03/22 and the closing date for queries until the 24/02/22

Source: OJS 2022/S 038-099184 (2022-02-18)

Contract award notice (2022-10-12)
Object
Scope of the procurement
Total value of the procurement: 800 000 EUR 💰
Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Reference
Dates
Date dispatched: 2022-10-12 📅
Publication date: 2022-10-17 📅
Identifiers
Notice number: 2022/S 200-569819
OJ-S issue: 200

Procedure
Award criteria
Quality criterion (name): Proposed Methodology for Service Delivery
Quality criterion (weighting): 20
Quality criterion (name): Technical merit of the proposed Core Team
Customer Service Proposal
Quality criterion (weighting): 10
Cost criterion (name): Ultimate Cost
Cost criterion (weighting): 50

Award of contract
Date of contract conclusion: 2022-10-03 📅
Name: Eamon O'Boyle and Ass
National registration number: 6341127G
Postal address: 51 Cullenswood Road
Postal town: Dublin 6
Postal code: The Triangle, Ranela
Country: Ireland 🇮🇪
Phone: +353 014982178 📞
E-mail: info@eoba.ie 📧
Country: Dublin 🏙️
Internet address: http://www.eoba.ie 🌏
Total value of the procurement: 800 000 EUR 💰
Name: SEQ Safety Consulting Limited
National registration number: 3592243NH
Postal address: Unit 11a, Block 4, Ashbourne Business Park
Postal town: Ashbourne
Postal code: Meath
Phone: +353 019065478 📞
E-mail: info@seq.ie 📧
Internet address: http://www.seq.ie 🌏
Information about tenders
Number of tenders received: 5
Source: OJS 2022/S 200-569819 (2022-10-12)

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