Dublin City Council proposes to establish a Multi-Party Framework Agreement for a four year period from 2022 – 2025 for the provision of hot and cold food catering service at The Mansion House and potentially at multiple locations throughout Dublin City Council. It should be noted that the Civic Offices, Marrowbone Lane, the OBI and Smithfield are not included in this Framework.
The requirements of this Framework Agreement are divided into 7 lots and tenderers may apply for admission to the Framework under one or more lots.
Tenderers can submit bids for one, two, three, four, five, six, seven lots – i.e. for any or all lots. If applying for more than one lot a separate tender response document must be completed for each Lot applied for. It should be noted that tenderers are limited to a maximum award of two (2) Lots in this tender competition.
For further information please refer to tender documentation available to download from www.etenders..gov.ie RFT ID 206187.
Deadline
The time limit for receipt of tenders was 2022-03-07.
The procurement was published on 2022-02-02.
Suppliers
The following suppliers are mentioned in award decisions or other procurement documents:
Object Scope of the procurement
Title:
“Multi-Party Framework Agreement in 7 Lots for the Provision of Hot & Cold Food Catering Services
RFT ID 206187”
Products/services: Catering services📦
Short description:
“Dublin City Council proposes to establish a Multi-Party Framework Agreement for a four year period from 2022 – 2025 for the provision of hot and cold food...”
Short description
Dublin City Council proposes to establish a Multi-Party Framework Agreement for a four year period from 2022 – 2025 for the provision of hot and cold food catering service at The Mansion House and potentially at multiple locations throughout Dublin City Council. It should be noted that the Civic Offices, Marrowbone Lane, the OBI and Smithfield are not included in this Framework.
The requirements of this Framework Agreement are divided into 7 lots and tenderers may apply for admission to the Framework under one or more lots.
Tenderers can submit bids for one, two, three, four, five, six, seven lots – i.e. for any or all lots. If applying for more than one lot a separate tender response document must be completed for each Lot applied for. It should be noted that tenderers are limited to a maximum award of two (2) Lots in this tender competition.
For further information please refer to tender documentation available to download from www.etenders..gov.ie RFT ID 206187.
Show more
Estimated value excluding VAT: EUR 320 000 💰
Information about lots
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 2
1️⃣ Scope of the procurement
Title: Formal Service Lunch/Formal Service Dinner, including wine
Title
Lot Identification Number: 1
Description
Additional products/services: Catering services📦
Place of performance: Dublin🏙️
Description of the procurement:
“Provision and Service of Formal Lunch and Formal Dinner including wine as required.” Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
Scope of the procurement
Estimated total value excluding VAT: EUR 65 000 💰
Duration of the contract, framework agreement or dynamic purchasing system
The time frame below is expressed in number of months.
Description
Duration: 48
2️⃣ Scope of the procurement
Title: Formal Canapé Reception, Lunch, Evening, including wine
Title
Lot Identification Number: 2
Description
Description of the procurement:
“Provision and service of Formal Lunch/ Evening Canapé reception including wine as required.” Scope of the procurement
Estimated total value excluding VAT: EUR 35 000 💰
3️⃣ Scope of the procurement
Title: Buffet Lunches and Informal Buffet Dinners, including wine
Title
Lot Identification Number: 3
Description
Description of the procurement: Provision and Service of Buffet Lunches/Dinners including wine as requried.
Scope of the procurement
Estimated total value excluding VAT: EUR 40 000 💰
4️⃣ Scope of the procurement
Title: Breakfasts/ Hot Buffet, Cold Buffet, Marathon Breakfast
Title
Lot Identification Number: 4
Description
Description of the procurement: Provision of Hot/Cold Buffet Breakfast as required.
Scope of the procurement
Estimated total value excluding VAT: EUR 15 000 💰
5️⃣ Scope of the procurement
Title: Afternoon Tea
Title
Lot Identification Number: 5
Description
Description of the procurement: Provision and service of Afternoon Tea as required
Scope of the procurement
Estimated total value excluding VAT: EUR 25 000 💰
6️⃣ Scope of the procurement
Title: Tea/Coffee/Biscuits, Tea/Coffee/Sandwiches/Wraps, Tea/Coffee/Pastries/Cakes
Title
Lot Identification Number: 6
Description
Description of the procurement:
“Provision and service of Tea/Coffee/Biscuits, Sandwiches/Wraps, Pastries/Cakes as required.” Scope of the procurement
Estimated total value excluding VAT: EUR 20 000 💰
7️⃣ Scope of the procurement
Title: Finger Food Informal Receptions, including wine
Title
Lot Identification Number: 7
Description
Description of the procurement:
“Provision and Service of Informal Finger food of Informal Receptions including wine as required.” Scope of the procurement
Estimated total value excluding VAT: EUR 100 000 💰
Legal, economic, financial and technical information Conditions for participation
List and brief description of conditions:
“Please refer to tender documentation available to download from www.etenders..gov.ie RFT ID 206187.” Economic and financial standing
Selection criteria as stated in the procurement documents
Technical and professional ability
Selection criteria as stated in the procurement documents
Conditions related to the contract
Contract performance conditions:
“Please refer to tender documentation available to download from www.etenders.gov.ie RFT ID 206187.”
Procedure Type of procedure
Open procedure
Information about a framework agreement or a dynamic purchasing system
Framework agreement with several operators
Description
Envisaged maximum number of participants to the framework agreement: 21
Administrative information
Time limit for receipt of tenders or requests to participate: 2022-03-07
12:00 📅
Languages in which tenders or requests to participate may be submitted: English 🗣️
Languages in which tenders or requests to participate may be submitted: Irish 🗣️
The time frame below is expressed in number of months.
Minimum time frame during which the tenderer must maintain the tender: 12
Conditions for opening of tenders: 2022-03-07
12:00 📅
Conditions for opening of tenders (Information about authorised persons and opening procedure):
“The date and time of opening tenders is subject to change solely at Dublin City Council's discretion.”
Complementary information Information about recurrence
This is a recurrent procurement ✅
Estimated timing for further notices to be published: 2025
Information about electronic workflows
Electronic payment will be used
Additional information
“Please note that due to the current COVID-19 pandemic, facilitation of all meetings, site visits, and clarification meetings, as well as assessments of...”
Please note that due to the current COVID-19 pandemic, facilitation of all meetings, site visits, and clarification meetings, as well as assessments of sample products, etc. (as applicable) is severely impacted. Where possible the Contracting Authority will put in place alternative arrangements such as on-line meetings, etc. Likewise, anticipated dates (closing date for receipt of clarifications or tender submissions) may change. Suppliers will be kept fully up to date at all stages through the eTenders messaging platform.
1. Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications.
2. Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended.
3. Please note also that all information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. Dublin City Council will not accept responsibility for information relayed (or not relayed) via third parties.
4. The framework agreements are primarily for use by the Mansion House, but may also be extended for use by other divisions of Dublin City Council as requirements arise.
5. Emailed/faxed/late tenders will not be accepted.
6. Suppliers should note the following when making their submission:
• To enable submission of multiple documents concurrently, download and install the ‘Upload Manager ActiveX’ facility to your eTenders user profile.
• When using the ‘Upload Manager’ facility do not use the ‘Schedule’ option.
• Instead, use only the ‘Upload’ option, which will enable monitoring of the upload.
• Suppliers who do not use the Upload Manager can upload individual files, however please ensure to allow sufficient time for upload.
• There is a maximum upload limit of 2GB per file. Documents larger than this should be divided into smaller files prior to upload.
• In order to submit a document to the electronic postbox, please note that you must click “Submit Response”. After submitting a response, the response may be modified and re-submitted as many times as may be necessary until the RFT deadline has expired. Suppliers should be aware that the “Submit Response” button will be disabled automatically upon the expiration of the response deadline.
• Suppliers must ensure that they give themselves sufficient time to upload and submit all required documentation before the submission deadline. Suppliers should take into account the fact that upload speeds vary.
• Should you experience difficulty when uploading documents please contact the eTenders Support Desk for technical assistance. Email etenders@eu-supply.com or Telephone: 353 (0) 21 243 92 77 (09:00am – 17:30pm GMT)
7. All queries regarding this tender must be directed to the messaging facility on www.etenders.gov.ie. RFT ID: 206187. Queries must be in question format. Responses will be circulated to those tenderers that have registered an interest in this notice on the Irish Government procurement opportunities portal www.etenders.gov.ie. The details of the party making the query will not be disclosed when circulating the response. All queries must be submitted by 12 noon on 21st February 2022 to enable issue of responses to all interested parties.
8. Refer to document 'Additional Information' which is available to download from www.etenders.gov.ie using RFT ID 206187 for further information.
Show more Review body
Name: The High Court
Postal address: Chief Registrar, High Court, Inns Quay
Postal town: Dublin
Postal code: Dublin 7
Country: Ireland 🇮🇪
Phone: +353 18886000📞
E-mail: highcourtcentraloffice@courts.ie📧 Review procedure
Precise information on deadline(s) for review procedures:
“The contract / framework is covered by the application of the Remedies Directive and the relevant standstill period applied at time of notification.” Service from which information about the review procedure may be obtained
Name: Please consult your solicitor.
Postal town: Please consult your solicitor.
Country: Ireland 🇮🇪
Source: OJS 2022/S 026-066659 (2022-02-02)
Contract award notice (2023-04-11) Object Scope of the procurement
Total value of the procurement (excluding VAT): EUR 320 000 💰
Information about lots
This contract is divided into lots ✅ Award criteria
Quality criterion (name): Methodology for the delivery of the service
Quality criterion (weighting): 10
Quality criterion (name): Management of Quality
Quality criterion (name): Responsiveness to Requests for Service and Contingency Planning
Quality criterion (weighting): 30
Quality criterion (name): Food Range and Quality
Cost criterion (name): Ultimate Cost
Cost criterion (weighting): 20
Procedure Information about framework agreement
The procurement involves the establishment of a framework agreement
Administrative information
Previous publication concerning this procedure: 2022/S 026-066659
Award of contract
1️⃣
Contract Number: 1
Lot Identification Number: Rank 1
Title: Formal Service Lunch/Formal Service Dinner, including wine
Date of conclusion of the contract: 2022-12-22 📅
Information about tenders
Number of tenders received: 4
Number of tenders received by electronic means: 4
Name and address of the contractor
Name: MHL Event Management Limited
National registration number: 397482
Postal address: The Conference & Events Venue at the Mansion House, Dawson St
Postal town: Dublin
Postal code: Dublin 2
Country: Ireland 🇮🇪
E-mail: sharon@mansionhouse.ie📧
Region: Éire/Ireland🏙️
URL: http://cev@mansionhouse.ie 🌏
The contractor is an SME ✅ Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot: EUR 320 000 💰
2️⃣
Contract Number: 2
Title: Formal Canapé Reception, Lunch, Evening, including wine
Name and address of the contractor
Name: Lovin Catering Ltd
National registration number: 9741279M
Postal address: 49 Francis Street
Postal town: Dublin 10
Phone: +353 0866780088📞
E-mail: lovincatering@gmail.com📧
URL: http://www.lovincatering.com🌏 Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot: EUR 320 000 💰
3️⃣
Contract Number: 3
Lot Identification Number: Rank 2
Name and address of the contractor
Name: The Right Catering Company
National registration number: IE 9726259T
Postal address: Priest Hill
Postal town: Collon
Postal code: Louth
Phone: +353 872620240📞
E-mail: stephen@therightcateringcompany.com📧
URL: http://www.therightcateringcompany.com🌏 Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot: EUR 320 000 💰
4️⃣
Contract Number: 4
Title: Buffet Lunches and Informal Buffet Dinners, including wine
Name and address of the contractor
Postal code: Dublin 10
Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot: EUR 320 000 💰
5️⃣
Contract Number: 5
Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot: EUR 320 000 💰
6️⃣
Contract Number: 6
Title: Breakfasts/ Hot Buffet, Cold Buffet, Marathon Breakfast
Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot: EUR 320 000 💰
7️⃣
Contract Number: 7
Title: Afternoon Tea
Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot: EUR 320 000 💰
8️⃣
Contract Number: 8
Title: Tea/Coffee/Biscuits, Tea/Coffee/Sandwiches/Wraps, Tea/Coffee/Pastries/Cakes
Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot: EUR 320 000 💰
9️⃣
Contract Number: 9
Title: Finger Food Informal Receptions, including wine
Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot: EUR 320 000 💰
Source: OJS 2023/S 074-220624 (2023-04-11)