Multi-Party Framework Agreement, for the supply, delivery and unloading of spring and summer flowering bulbs

Dublin City Council

Dublin City Council seeks to establish a four year Multi-Party Framework Agreement, for the supply, delivery and unloading of spring and summer flowering bulbs. The initial contract covers the requirements to be delivered in 2023.
A minimum of four (4) and a max of six (6) operators will be admitted to the framework provided that at least four tenderers qualify in accordance with the selection and award criteria. Where it is not possible to include four tenderers, a lesser number may be admitted to the framework. Requirements under the framework will be met though mini competitions where each member of the framework will be issued a Supplementary Invitation to Tender.
Please see tender documents at RFT ID 224057 for further information.

Deadline

The time limit for receipt of tenders was 2022-12-09. The procurement was published on 2022-10-28.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

• G. Lubbe & zoon B.V.
• Green Garden

Who?

• Dublin City Council

What?

• Plants › Flower bulbs

Where?

• Eastern and Midland › Dublin

Procurement history

Date	Document
2022-10-28	Contract notice
2023-03-09	Contract award notice

Contract notice (2022-10-28)
Object
Scope of the procurement
Title: Flower bulbs
Reference number: Bulb Tender agreement.
Short description:

Dublin City Council seeks to establish a four year Multi-Party Framework Agreement, for the supply, delivery and unloading of spring and summer flowering bulbs. The initial contract covers the requirements to be delivered in 2023. A minimum of four (4) and a max of six (6) operators will be admitted to the framework provided that at least four tenderers qualify in accordance with the selection and award criteria. Where it is not possible to include four tenderers, a lesser number may be admitted to the framework. Requirements under the framework will be met though mini competitions where each member of the framework will be issued a Supplementary Invitation to Tender. Please see tender documents at RFT ID 224057 for further information.

Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Supplies
Regulation: European Union
Common procurement vocabulary (CPV)
Code: Flower bulbs 📦
Additional CPV: Agricultural, farming, fishing, forestry and related products 📦
Place of performance
NUTS region: Dublin 🏙️

Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Regional or local authority
Awarding authority name: Dublin City Council
Postal address: Civic Offices, Wood Quay
Postal code: Dublin
Postal town: Dublin 8
Contact
Internet address: http://www.dublincity.ie 🌏
E-mail: noel.mcevoy@dublincity.ie 📧
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=224686&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=224686&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2022-10-28 📅
Submission deadline: 2022-12-09 📅
Publication date: 2022-11-02 📅
Identifiers
Notice number: 2022/S 211-606716
OJ-S issue: 211
Additional information

1. Dublin City Council is subject to the provisions of the Freedom of Information Act (FOI) 2014. If you consider that any of the information supplied by you is either commercially sensitive or confidential in nature, this should be highlighted and the reasons for the sensitivity specified. In such cases, the relevant material, will in response to the FOI request; be examined in the light of the exemptions provided for in the Acts. 2. It will be a condition for the award of any contract by Dublin City Council that the successful Tenderer and all sub-contractors (if applicable) produce a valid Tax Clearance Certificate from the Revenue Commissioners in compliance with Circular (43) 2006 (or as amended) and that the certificate will be maintained for the duration of the contract and will be on a 12 month basis. In the case of a non-resident Tenderer, a statement of suitability from the Revenue Commissioners will be required. 3. Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. 4. Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended. 5. Please note also that all information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. Dublin City Council will not accept responsibility for information relayed (or not relayed) via third parties. 6. The framework agreement is primarily for use by the Environment & Transportation Department, but may also be extended for use by other divisions of Dublin City Council as requirements arise. 7. Emailed/faxed/late tenders will not be accepted. Tenders may be submitted in English or in the Irish language. 8. All queries regarding this tender must be submitted through the etenders messaging facility, RFT ID 224057 Queries must be in question format. Responses will be circulated to those candidates/tenderers that have registered an interest in this notice on the Irish Government procurement opportunities portal www.etenders.gov.ie. The details of the party making the query will not be disclosed when circulating the response. All queries must be submitted by 12 Noon Friday 25th of November 2022 to enable issue of responses to all interested parties. 9. Please note that where documents are made available in both PDF and Word format, in the event that there is any discrepancy between the documents, the PDF version will take precedence.

Additional information

1. Dublin City Council is subject to the provisions of the Freedom of Information Act (FOI) 2014. If you consider that any of the information supplied by you is either commercially sensitive or confidential in nature, this should be highlighted and the reasons for the sensitivity specified. In such cases, the relevant material, will in response to the FOI request; be examined in the light of the exemptions provided for in the Acts.

2. It will be a condition for the award of any contract by Dublin City Council that the successful Tenderer and all sub-contractors (if applicable) produce a valid Tax Clearance Certificate from the Revenue Commissioners in compliance with Circular (43) 2006 (or as amended) and that the certificate will be maintained for the duration of the contract and will be on a 12 month basis. In the case of a non-resident Tenderer, a statement of suitability from the Revenue Commissioners will be required.

3. Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications.

4. Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended.

5. Please note also that all information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. Dublin City Council will not accept responsibility for information relayed (or not relayed) via third parties.

6. The framework agreement is primarily for use by the Environment & Transportation Department, but may also be extended for use by other divisions of Dublin City Council as requirements arise.

7. Emailed/faxed/late tenders will not be accepted. Tenders may be submitted in English or in the Irish language.

8. All queries regarding this tender must be submitted through the etenders messaging facility, RFT ID 224057 Queries must be in question format. Responses will be circulated to those candidates/tenderers that have registered an interest in this notice on the Irish Government procurement opportunities portal www.etenders.gov.ie. The details of the party making the query will not be disclosed when circulating the response. All queries must be submitted by 12 Noon Friday 25th of November 2022 to enable issue of responses to all interested parties.

9. Please note that where documents are made available in both PDF and Word format, in the event that there is any discrepancy between the documents, the PDF version will take precedence.

Object
Scope of the procurement
Short description:

A minimum of four (4) and a max of six (6) operators will be admitted to the framework provided that at least four tenderers qualify in accordance with the selection and award criteria. Where it is not possible to include four tenderers, a lesser number may be admitted to the framework. Requirements under the framework will be met though mini competitions where each member of the framework will be issued a Supplementary Invitation to Tender.

Please see tender documents at RFT ID 224057 for further information.

Estimated total value: 350 000 EUR 💰
Short description:

The contract is to establish a four year, Multi-Party Framework Agreement, for the supply, delivery and unloading of spring and summer flowering bulbs. The initial contract covers the requirements to be delivered in 2023.

A minimum of four (4) and a maximum of six (6) operators will be admitted to the framework provided that at least four tenderers qualify in accordance with the selection and award criteria. Where it is not possible to include four tenderers, a lesser number may be admitted to the framework. Requirements under the framework will be met though mini competitions where each member of the framework will be issued a Supplementary Invitation to Tender dealing with the scope of the requirements

While DCC reserves the right to utilize the framework to meet its requirements as they arise, the bulk of requirements under the framework will be a single annual request that will cover both the spring and summer requirements for the calendar year. All framework members will be invited to meet DCC’s requirements.

It is emphasized, Dublin City Council makes no guarantee of the volume of work to be sourced under the framework agreement. Indeed, Dublin City Council reserves the right to operate outside of the framework agreement at its discretion; particularly should it become apparent that doing so would offer greater value for money.

The successful supplier will be responsible for the off-loading of the items at the receiving area as directed by Dublin City Council Parks Staff. Price tendered must include any costs in relation to this. Please note there will be at least five separate locations (see section 5 below) within the City boundary that the bulbs will have to be delivered to and off loaded.

Estimated value excluding VAT: 350 000 EUR 💰
Duration: 48 months
Place of performance
Main site or place of performance: Dublin City Council Administrative Area

Procedure
Legal basis: 32014L0024
Number of participants to be contemplated: 6
Time of receipt of tenders: 12:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Irish 🗣️
Tender validity period: 12 months
Tender opening date: 2022-12-09 📅
Tender opening time: 12:00
Place: The date and time set out above for the opening of tenders is subject to change at the discretion of Dublin City Council

Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Noel Mc Evoy
Internet address: www.dublincity.ie 🌏
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/267 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=224686&B=ETENDERS_SIMPLE 🌏

Reference
Additional information
Estimated timing for further notices: 2027

2. It will be a condition for the award of any contract by Dublin City Council that the successful Tenderer and all sub-contractors (if applicable) produce a valid Tax Clearance Certificate from the Revenue Commissioners in compliance with Circular (43) 2006 (or as amended) and that the certificate will be maintained for the duration of the contract and will be on a 12 month basis. In the case of a non-resident Tenderer, a statement of suitability from the Revenue Commissioners will be required.

3. Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications.

4. Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended.

5. Please note also that all information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. Dublin City Council will not accept responsibility for information relayed (or not relayed) via third parties.

6. The framework agreement is primarily for use by the Environment & Transportation Department, but may also be extended for use by other divisions of Dublin City Council as requirements arise.

7. Emailed/faxed/late tenders will not be accepted. Tenders may be submitted in English or in the Irish language.

8. All queries regarding this tender must be submitted through the etenders messaging facility, RFT ID 224057 Queries must be in question format. Responses will be circulated to those candidates/tenderers that have registered an interest in this notice on the Irish Government procurement opportunities portal www.etenders.gov.ie. The details of the party making the query will not be disclosed when circulating the response. All queries must be submitted by 12 Noon Friday 25th of November 2022 to enable issue of responses to all interested parties.

9. Please note that where documents are made available in both PDF and Word format, in the event that there is any discrepancy between the documents, the PDF version will take precedence.

Complementary information
Review body
Name: The High Court
Postal address: Chief Registrar, High Court, Inns Quay
Postal town: Dublin
Postal code: Dublin 7
Country: Ireland 🇮🇪
Phone: +353 18886000 📞
E-mail: highcourtcentraloffice@courts.ie 📧
Information about review deadlines: Please contact your solicitor for further information
Source: OJS 2022/S 211-606716 (2022-10-28)

Contract award notice (2023-03-09)
Object
Scope of the procurement
Total value of the procurement: 350 000 EUR 💰
Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Reference
Dates
Date dispatched: 2023-03-09 📅
Publication date: 2023-03-14 📅
Identifiers
Notice number: 2023/S 052-154531
Refers to notice: 2022/S 211-606716
OJ-S issue: 52

Procedure
Award criteria
Quality criterion (name): Methodology
Quality criterion (weighting): 30
Cost criterion (name): overall cost
Cost criterion (weighting): 70

Award of contract
Date of contract conclusion: 2023-01-11 📅
Name: G. Lubbe & zoon B.V.
National registration number: 28001775
Postal address: Akervoorderlaan 7
Postal town: Lisse
Postal code: Lisse
Country: Netherlands 🇳🇱
Phone: +31 252224777 📞
E-mail: m.lubbe@lubbelisse.nl 📧
Country: Oost-Nederland 🏙️
Internet address: http://www.lubbelisse.nl 🌏
Total value of the procurement: 350 000 EUR 💰
Name: Green Garden
National registration number: 812734506B01
Postal address: Leidsestraat 170
Postal town: Hillegom
Postal code: 2182 DS
E-mail: charlotte@greengardenflowerbulbs.nl 📧
Country: West-Nederland 🏙️
Information about tenders
Number of tenders received: 2
Source: OJS 2023/S 052-154531 (2023-03-09)

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