Meeting Room Equipment & Services

Office of Public Works (OPW)

The Office of Public Works (the Contracting Authority) invites tenders (''Tenders'') to this request for tenders (''RFT'') from economic operators (''Tenderers'') for the supply of goods as described in Appendix 1 to this RFT (the ''Goods").
In summary the OPW require the following;
• Supply of Conference Room Video Systems to be delivered to OPW sites on a drawdown basis
• Supply of Barco Wireless presentation systems.
• OPW may also need to acquire additional units as needs dictate during the lifetime of the contract with quantities not expected to exceed the maximum number of devices indicated.
• Tenderers must price for the additional options requested although the requirements are not guaranteed.
Maintenance & Support Proposal
• Proposals for ongoing maintenance & support of these Audio Visual (AV) systems are sought as options.
However please note that full details are in Appendix of RFT document - and must be read in detail

Deadline

The time limit for receipt of tenders was 2022-07-18. The procurement was published on 2022-06-15.

Who?

• Office of Public Works (OPW)

What?

Where?

• Éire/Ireland

Procurement history

Date	Document
2022-06-15	Contract notice

Contract notice (2022-06-15)
Object
Scope of the procurement
Title: Audio-visual equipment
Reference number: ReIssuedMeetRmAVequip&services
Short description:

The Office of Public Works (the Contracting Authority) invites tenders (''Tenders'') to this request for tenders (''RFT'') from economic operators (''Tenderers'') for the supply of goods as described in Appendix 1 to this RFT (the ''Goods"). In summary the OPW require the following; • Supply of Conference Room Video Systems to be delivered to OPW sites on a drawdown basis • Supply of Barco Wireless presentation systems. • OPW may also need to acquire additional units as needs dictate during the lifetime of the contract with quantities not expected to exceed the maximum number of devices indicated. • Tenderers must price for the additional options requested although the requirements are not guaranteed. Maintenance & Support Proposal • Proposals for ongoing maintenance & support of these Audio Visual (AV) systems are sought as options. However please note that full details are in Appendix of RFT document - and must be read in detail

Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Supplies
Regulation: European Union
Common procurement vocabulary (CPV)
Code: Audio-visual equipment 📦
Additional CPV: Telecommunications equipment and supplies 📦
Place of performance
NUTS region: Éire/Ireland 🏙️

Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Other
Awarding authority name: Office of Public Works (OPW)
Postal address: Jonathan Swift Street
Postal code: Co. Meath, C15 NX36
Postal town: Trim
Contact
Internet address: https://www.gov.ie/en/organisation/office-of-public-works/ 🌏
E-mail: lorraine.gantley@opw.ie 📧
Phone: +353 469426655 📞
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=216480&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=216480&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2022-06-15 📅
Submission deadline: 2022-07-18 📅
Publication date: 2022-06-20 📅
Identifiers
Notice number: 2022/S 117-329643
OJ-S issue: 117

Object
Scope of the procurement
Short description:

In summary the OPW require the following;

• Supply of Conference Room Video Systems to be delivered to OPW sites on a drawdown basis

• Supply of Barco Wireless presentation systems.

• OPW may also need to acquire additional units as needs dictate during the lifetime of the contract with quantities not expected to exceed the maximum number of devices indicated.

• Tenderers must price for the additional options requested although the requirements are not guaranteed.

Maintenance & Support Proposal

• Proposals for ongoing maintenance & support of these Audio Visual (AV) systems are sought as options.

However please note that full details are in Appendix of RFT document - and must be read in detail

Estimated total value: 300 000 EUR 💰
Short description:

The Office of Public Works (OPW) operates and supports a substantial number of meeting rooms at our headquarters in Trim and at our Dublin office plus a number of smaller locations throughout the country. Throughout the recent pandemic OPW has seen a rapid shift towards blending working arrangements and with that, meetings now frequently involve both physical meeting rooms and remote participants on the same meeting. There has also been an increased demand for the support of more than one video conferencing platform within meeting rooms as users frequently receive meeting invitations from external parties on platforms not used by OPW.

OPW users require one-touch access to high quality scheduled AV meetings, seamless screen sharing, collaboration and Bring Your Own Device (BYOD) capabilities to enable them collaborate effectively in this new environment.

OPW meeting Rooms:

Meeting rooms are equipped with video conference units, multiple screens, wireless screen sharing devices, display panels that show occupancy and upcoming meetings, occupancy sensors, HDMI and USB extenders/switchers, and an array of different mics depending on the size, location and utility of the room in question.

The meeting room equipment employed by OPW to deliver these services includes, but is not restricted to:

• Poly Video conference solutions (X50, X30, G7500)

• Barco (CSE-200, CX30,CX50) wireless presentation

• Crestron Fusion (CEN-ODT-C) occupancy sensors

• Crestron Meeting Room Panel - TSS-7

• A variety of screens from 55” to 86” HD and 4K screens.

Poly equipment is currently provisioned with Starleaf Room as the Video Conference platform.

Devices are monitored and managed centrally using Crestron Fusion, Poly Lens and Barco XMS.

Room and video conference scheduling is enabled via Outlook/Exchange Room calendars and Starleaf plugin for Outlook.

Requirements:

• OPW is now seeking to extend this same solution to the remaining OPW offices throughout the country to provide a consisten

Estimated value excluding VAT: 300 000 EUR 💰
Duration: 36 months
Description of renewals:

The Contracting Authority reserves the right to extend the Term for a period or periods of up to 12 months with a maximum of 2 such extensions on the same terms and conditions, subject to the Contracting Authority's obligations at law

Place of performance
Main site or place of performance: Trim HQ & Dublin Office & smaller locations

Procedure
Legal basis: 32014L0024
Time of receipt of tenders: 12:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Tender opening date: 2022-07-18 📅
Tender opening time: 12:00
Place: OPW Head Office Jonathan Swift Street Trim or Dublin Office - etenders box being used so digital opening of tenders by tender opening committee

Contracting authority
Identity
National registration number: N/a
Other type of contracting authority: Government Office
Contact
Contact point: Lorraine Gantley
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/1126 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=216480&B=ETENDERS_SIMPLE 🌏

Complementary information
Review body
Name: The High Court of Ireland
Postal address: Ground Floor (East Wing) Four Courts Inns Quay
Postal town: Dublin 7
Country: Ireland 🇮🇪
Phone: +353 18886699 📞
Body responsible for mediation procedures
Same as: Review body
Source: OJS 2022/S 117-329643 (2022-06-15)

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