Establishment of Single Operator Framework for the supply and installation of RFID based Library self-service hardware/software replacement/enhancement, and ancillary services, & equipment

Atlantic Technological University

The Contracting Authority ATU wishes to establish a single operator framework agreement for the supply and installation of an RFID based Library book/stock security system with self-service lending to include hardware, software, enhancement of current systems and ancillary services. Please refer to the attached documentation for further details.

Deadline
The time limit for receipt of tenders was 2022-11-08. The procurement was published on 2022-10-06.

Suppliers
The following suppliers are mentioned in award decisions or other procurement documents:
Who?

What?

Where?

Procurement history
Date Document
2022-10-06 Contract notice
2023-05-19 Contract award notice
Contract notice (2022-10-06)
Contracting authority
Name and addresses
Name: Atlantic Technological University
National registration number: IE3926731JH
Postal address: Donegal Port Road
Postal town: Letterkenny
Postal code: Co.Donegal
Country: Ireland ๐Ÿ‡ฎ๐Ÿ‡ช
Contact person: Corinna Gavin
Phone: +353 91742117 ๐Ÿ“ž
E-mail: corinna.gavin@atu.ie ๐Ÿ“ง
Region: Northern and Western ๐Ÿ™๏ธ
URL: https://www.atu.ie/ ๐ŸŒ
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/206645 ๐ŸŒ
Communication
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=225781&B=ETENDERS_SIMPLE ๐ŸŒ
Participation URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=225781&B=ETENDERS_SIMPLE ๐ŸŒ

Object
Scope of the procurement
Title:
โ€œEstablishment of Single Operator Framework for the supply and installation of RFID based Library self-service hardware/software replacement/enhancement, and...โ€    Show more
Products/services: Library equipment ๐Ÿ“ฆ
Short description:
โ€œThe Contracting Authority ATU wishes to establish a single operator framework agreement for the supply and installation of an RFID based Library book/stock...โ€    Show more
Estimated value excluding VAT: EUR 350 000 ๐Ÿ’ฐ

1๏ธโƒฃ
Additional products/services: Library automation equipment ๐Ÿ“ฆ
Additional products/services: Library software package ๐Ÿ“ฆ
Additional products/services: Library management system ๐Ÿ“ฆ
Place of performance: West ๐Ÿ™๏ธ
Place of performance: Border ๐Ÿ™๏ธ
Main site or place of performance: ATU Galway Mayo, ATU Sligo, ATU Donegal, All ATU sites listed.
Description of the procurement:
โ€œThe Contracting Authority ATU wishes to establish a single operator framework agreement for the supply and installation of an RFID based Library book/stock...โ€    Show more
Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
Scope of the procurement
Estimated total value excluding VAT: EUR 350 000 ๐Ÿ’ฐ
Duration of the contract, framework agreement or dynamic purchasing system
The time frame below is expressed in number of months.
Description
Duration: 48
Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5

Legal, economic, financial and technical information
Conditions for participation
List and brief description of conditions: Please refer to PQQ
Economic and financial standing
Selection criteria as stated in the procurement documents
Technical and professional ability
Selection criteria as stated in the procurement documents

Procedure
Type of procedure
Restricted procedure
Information about a framework agreement or a dynamic purchasing system
Framework agreement with a single operator
Administrative information
Time limit for receipt of tenders or requests to participate: 2022-11-08 12:00 ๐Ÿ“…
Languages in which tenders or requests to participate may be submitted: English ๐Ÿ—ฃ๏ธ
Tender must be valid until: 2023-12-13 ๐Ÿ“…

Complementary information
Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
Review body
Name: High Court
Postal address: Inns Quay
Postal town: Dublin
Country: Ireland ๐Ÿ‡ฎ๐Ÿ‡ช
Phone: +353 18886000 ๐Ÿ“ž
E-mail: info@courts.ie ๐Ÿ“ง
URL: www.courts.ie ๐ŸŒ
Review procedure
Precise information on deadline(s) for review procedures: Please refer to your legal advisor.
Source: OJS 2022/S 196-555460 (2022-10-06)
Contract award notice (2023-05-19)
Object
Scope of the procurement
Total value of the procurement (excluding VAT): EUR 350 000 ๐Ÿ’ฐ
Award criteria
Quality criterion (name): Quality & Technical Merit of Proposed Solution
Quality criterion (weighting): 40%
Quality criterion (name): Warranty & After Sales Support
Quality criterion (weighting): 10%
Quality criterion (name): Proposed Methodology, programme for Delivery, Installation & Staff Training
Quality criterion (weighting): 20%
Cost criterion (name): Ultimate Cost
Cost criterion (weighting): 30%

Procedure
Information about framework agreement
The procurement involves the establishment of a framework agreement
Administrative information
Previous publication concerning this procedure: 2022/S 196-555460

Award of contract

1๏ธโƒฃ
Contract Number: 1
Title:
โ€œEstablishment of Single Operator Framework for the supply and installation of RFID based Library self-service hardware/software replacement/enhancement, and...โ€    Show more
Date of conclusion of the contract: 2023-05-15 ๐Ÿ“…
Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 3
Number of tenders received from tenderers from non-EU Member States: 2
Number of tenders received by electronic means: 3
Name and address of the contractor
Name: Bibliotheca Ltd
Postal address: Landmark House Station Road, Cheadle Hulme, Cheadle, Cheshire, SK8 7BS
Postal town: Cheshire
Postal code: SK8 7BS
Country: United Kingdom ๐Ÿ‡ฌ๐Ÿ‡ง
Phone: +44 1614981140 ๐Ÿ“ž
E-mail: tenders-uk@bibliotheca.com ๐Ÿ“ง
Region: United Kingdom ๐Ÿ™๏ธ
URL: https://www.bibliotheca.com ๐ŸŒ
The contractor is an SME โœ…
Information on value of the contract/lot (excluding VAT)
Estimated total value of the contract/lot: EUR 350 000 ๐Ÿ’ฐ
Currency code: EUR ๐Ÿ’ฐ
Lowest offer: 120403.00
Highest offer: 170149.00

Complementary information
Additional information
Initial Contract was awarded to establish the framework agreement.
Source: OJS 2023/S 099-308456 (2023-05-19)