Services, which shall include:-
• Staff catering
• Hospitality services
• Free issue provision to staff pantries
• Vending
EirGrid Group has catering services in the Oval, Block 2.
At the Oval there is a dedicated kitchen space and staff restaurant on the 4th floor which provides catering services to EirGrid staff between the hours of 8am-4pm Monday- Friday and kitchenettes on each floor and at each premises which are to be managed (stocked and cleaned) by the supplier. The restaurant currently offers hot & cold fresh food as a free issue service with a main food counter, wok station, salad bar, snack selection, deli bar and bean-to-cup coffee. Hospitality is mostly sandwich working lunches, buffets and teas and coffees. There is also an occasional requirement for high quality banqueting-style service which is chargeable to authorised users.
Deadline
The time limit for receipt of tenders was 2022-12-02.
The procurement was published on 2022-10-28.
Suppliers
The following suppliers are mentioned in award decisions or other procurement documents:
Object Scope of the procurement
Title: Catering & Hospitality Services
ENQEIR810
Products/services: Canteen and catering services📦
Short description:
“Services, which shall include:-
• Staff catering
• Hospitality services
• Free issue provision to staff pantries
• Vending
EirGrid Group has catering...”
Short description
Services, which shall include:-
• Staff catering
• Hospitality services
• Free issue provision to staff pantries
• Vending
EirGrid Group has catering services in the Oval, Block 2.
At the Oval there is a dedicated kitchen space and staff restaurant on the 4th floor which provides catering services to EirGrid staff between the hours of 8am-4pm Monday- Friday and kitchenettes on each floor and at each premises which are to be managed (stocked and cleaned) by the supplier. The restaurant currently offers hot & cold fresh food as a free issue service with a main food counter, wok station, salad bar, snack selection, deli bar and bean-to-cup coffee. Hospitality is mostly sandwich working lunches, buffets and teas and coffees. There is also an occasional requirement for high quality banqueting-style service which is chargeable to authorised users.
Show more
Estimated value excluding VAT: EUR 12 000 000 💰
Services, which shall include:-
• Staff catering
• Hospitality services
• Free issue provision to staff pantries
• Vending
EirGrid Group has catering services in the Oval, Block 2.
At the Oval there is a dedicated kitchen space and staff restaurant on the 4th floor which provides catering services to EirGrid staff between the hours of 8am-4pm Monday- Friday and kitchenettes on each floor and at each premises which are to be managed (stocked and cleaned) by the supplier. The restaurant currently offers hot & cold fresh food as a free issue service with a main food counter, wok station, salad bar, snack selection, deli bar and bean-to-cup coffee. Hospitality is mostly sandwich working lunches, buffets and teas and coffees. There is also an occasional requirement for high quality banqueting-style service which is chargeable to authorised users.
There is also a requirement to stock staff pantry areas on individual floors with tea bags, instant coffee granules and related consumables. There are also a small number of vending machines on site which meet 24/7 operating requirements which are predominantly stocked with drinks & snacks.
Additionally, the contract to be awarded for the Services (the “Contract”) covers hospitality for meetings and events at the Oval and this can be extended to the local sites of Oval block 3 which are neighbouring buildings to the Oval, Block 2. All food should be freshly prepared and have a focus on using local suppliers, fair trade and sustainable sources.
It is crucial to maintain a strong customer focus, continuous innovation in the delivery of quality services and maximise the use of technology in the delivery of services. It requires the best performance from EirGrid as well as its suppliers to maximise these benefits.
The contract is for an initial duration of 3 years (potentially 8 with extensions)
EirGrid envisages qualifying up to 3 candidates from this pre-qualification process, subject to the quality of responses rece
Show more Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
Scope of the procurement
Estimated total value excluding VAT: EUR 12 000 000 💰
Duration of the contract, framework agreement or dynamic purchasing system
The time frame below is expressed in number of months.
Description
Duration: 36
Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 3
Objective criteria for choosing the limited number of candidates:
““Please see Information Memorandum and Pre-Qualification Questionnaire attached to this notice.”” Information about options
Options ✅
Description of options:
“The initial contract period envisaged is 3 years with the possibility to extend up to a further 5 years, subject always to the satisfactory performance of...”
Description of options
The initial contract period envisaged is 3 years with the possibility to extend up to a further 5 years, subject always to the satisfactory performance of the supplier.
The estimated spend of 12 million EUR is taking into account the full duration of the contract including the possible extensions.
Please see Information Memorandum and Pre-Qualification Questionnaire attached to this notice for further details.
Legal, economic, financial and technical information Conditions for participation
List and brief description of conditions:
“Please see Information Memorandum and Pre-Qualification Questionnaire attached to this notice” Economic and financial standing
Selection criteria as stated in the procurement documents
Technical and professional ability
Selection criteria as stated in the procurement documents
Conditions for participation
List and brief description of rules and criteria:
“Please see Information Memorandum and Pre-Qualification Questionnaire attached to this notice”
Deposits and guarantees required:
“Please see Information Memorandum and Pre-Qualification Questionnaire attached to this notice”
Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
“Please see Information Memorandum and Pre-Qualification Questionnaire attached to this notice”
Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
“Please see Information Memorandum and Pre-Qualification Questionnaire attached to this notice” Conditions related to the contract
Contract performance conditions:
“Please see Information Memorandum and Pre-Qualification Questionnaire attached to this notice”
Procedure Type of procedure
Negotiated procedure with prior call for competition
Administrative information
Time limit for receipt of tenders or requests to participate: 2022-12-02
12:00 📅
Languages in which tenders or requests to participate may be submitted: English 🗣️
The time frame below is expressed in number of months.
Minimum time frame during which the tenderer must maintain the tender: 12
Complementary information Additional information
“1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for...”
1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties.
2) This is the sole call for competition for this service.
3) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers.
4) Contract award will be subject to the approval of the competent authorities.
5) It will be a condition of award that candidates are tax compliant and are in a position to produce a valid tax clearance certificate or eTax Clearance from the Revenue Commissioners when requested.
6) If for any reason it is not possible to award the contract one or more of the tenderers invited following the conclusion of this competitive process, the contracting authority reserves the right to award the contract to the next ranked tenderer as appropriate.
7) At its absolute discretion, the contracting authority may elect to terminate this procurement process or any contract awarded.
8) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended.
9) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of questionnaires with missing or incomplete information. Therefore, candidates are advised to ensure that they return fully completed questionnaires in order to avoid the risk of elimination from the competition.
Show more Review body
Name: The High Court
Postal address: Four Courts Dublin 7 Ireland.
Postal town: Dublin
Country: Ireland 🇮🇪
Phone: +353 18886000📞
URL: http://www.courts.ie🌏 Review procedure
Precise information on deadline(s) for review procedures:
“The contracting authority will not conclude this contract to which a standstill period applies in accordance with Council Directive 2014/25/EU, until after...”
Precise information on deadline(s) for review procedures
The contracting authority will not conclude this contract to which a standstill period applies in accordance with Council Directive 2014/25/EU, until after the expiry of the standstill period which commences on the day following the date of notification on concerned candidates and tenderers. The duration of the standstill period will be 14 calendar days where notifications are sent electronically or by fax and 16 calendar days where these are sent by any other means. The Statutory Instrument mentioned above provides that review procedures are available in the High Court to a person who has or has had an interest in obtaining the reviewable public contract and alleges that he or she has been harmed or is at risk of being harmed by an infringement of the law in relation in this contract.
Show more Service from which information about the review procedure may be obtained
Name: Central office of the High Courts (Appeal Section)
Postal address: Ground Floor, East Wing, Inns Quay Dublin 7 Ireland
Postal town: Dublin
Country: Ireland 🇮🇪
Phone: +353 18886000📞
URL: www.courts.ie🌏
Source: OJS 2022/S 211-609094 (2022-10-28)
Contract award notice (2023-04-05) Object Scope of the procurement
Short description:
“Services, which shall include:-
• Staff catering
• Hospitality services
• Free issue provision to staff pantries
• Vendiing
EirGrid Group has catering...”
Short description
Services, which shall include:-
• Staff catering
• Hospitality services
• Free issue provision to staff pantries
• Vendiing
EirGrid Group has catering services in the Oval, Block 2.
At the Oval there is a dedicated kitchen space and staff restaurant on the 4th floor which provides catering services to EirGrid staff between the hours of 8am-4pm Monday- Friday and kitchenettes on each floor and at each premises which are to be managed (stocked and cleaned) by the supplier. The restaurant currently offers hot & cold fresh food as a free issue service with a main food counter, wok station, salad bar, snack selection, deli bar and bean-to-cup coffee. Hospitality is mostly sandwich working lunches, buffets and teas and coffees. There is also an occasional requirement for high quality banqueting-style service which is chargeable to authorised users.
This tender process is now complete
Show more
Total value of the procurement (excluding VAT): EUR 9 516 213 💰
Description
Description of the procurement:
“Services, which shall include:-
• Staff catering
• Hospitality services
• Free issue provision to staff pantries
• Vending
EirGrid Group has catering...”
Description of the procurement
Services, which shall include:-
• Staff catering
• Hospitality services
• Free issue provision to staff pantries
• Vending
EirGrid Group has catering services in the Oval, Block 2.
At the Oval there is a dedicated kitchen space and staff restaurant on the 4th floor which provides catering services to EirGrid staff between the hours of 8am-4pm Monday- Friday and kitchenettes on each floor and at each premises which are to be managed (stocked and cleaned) by the supplier. The restaurant currently offers hot & cold fresh food as a free issue service with a main food counter, wok station, salad bar, snack selection, deli bar and bean-to-cup coffee. Hospitality is mostly sandwich working lunches, buffets and teas and coffees. There is also an occasional requirement for high quality banqueting-style service which is chargeable to authorised users.
There is also a requirement to stock staff pantry areas on individual floors with tea bags, instant coffee granules and related consumables. There are also a small number of vending machines on site which meet 24/7 operating requirements which are predominantly stocked with drinks & snacks.
Additionally, the contract to be awarded for the Services (the “Contract”) covers hospitality for meetings and events at the Oval and this can be extended to the local sites of Oval block 3 which are neighbouring buildings to the Oval, Block 2. All food should be freshly prepared and have a focus on using local suppliers, fair trade and sustainable sources.
It is crucial to maintain a strong customer focus, continuous innovation in the delivery of quality services and maximise the use of technology in the delivery of services. It requires the best performance from EirGrid as well as its suppliers to maximise these benefits.
The contract is for an initial duration of 3 years (potentially 8 with extensions)
EirGrid envisages qualifying up to 3 candidates from this pre-qualification process, subject to the quality of responses received.
Tender process is now finished.
Show more Award criteria
Quality criterion (name): Quality, Quantity and Balance of Human Resources
Quality criterion (weighting): 25
Quality criterion (name): Approach & Methodology
Quality criterion (name): Service Levels
Quality criterion (weighting): 5
Quality criterion (name): Sustainable Procurement & Social Responsibility
Quality criterion (weighting): 10
Quality criterion (name): Transition Planning & Delivery
Price (weighting): 30%
Information about options
Description of options:
“The initial contract period envisaged is 3 years with the possibility to extend for a further 3 years and then a final 2 years (8 years total), subject...”
Description of options
The initial contract period envisaged is 3 years with the possibility to extend for a further 3 years and then a final 2 years (8 years total), subject always to the satisfactory performance of the supplier.
Show more Description
Additional information:
“The estimated contract value of €9,516,213 is taking into account the potential 8 year duration of the contract.”
Procedure Administrative information
Previous publication concerning this procedure: 2022/S 211-609094
Award of contract
1️⃣
Contract Number: 1
Title: Catering & Hospitality Services
Date of conclusion of the contract: 2023-03-28 📅
Information about tenders
Number of tenders received: 2
Number of tenders received by electronic means: 2
Name and address of the contractor
Name: Ksg
National registration number: 9F54225R
Postal address: McKee Avenue
Postal town: Dublin 11
Postal code: Finglas
Country: Ireland 🇮🇪
Phone: +353 18140600📞
E-mail: maria.cummins@ksg.ie📧
Region: Éire/Ireland🏙️
URL: http://www.ksg.ie🌏
The contractor is an SME ✅ Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot: EUR 9 516 213 💰
Source: OJS 2023/S 070-206136 (2023-04-05)