The Supply and Installation of Audio-Visual Equipment

Galway Mayo Institute of Technology

The range of equipment required under the framework agreement will include, but not be limited to:
— data projectors, document cameras, cameras;
– lecture capture, video conference, TV displays;
– commercial (24/7), semi commercial (16/7) and domestic (with tuner), projector screens;
– pull down, fixed frame and motorised, AV switchers, projector and TV mounts, sound systems and microphones, AV control systems.

Deadline

The time limit for receipt of tenders was 2021-04-30. The procurement was published on 2021-03-29.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

• Meritec
• O'Connors Audio Visual
• Scope Technology Solutions t/a Scope AV
• Techcom
• Visual Systems Ireland Ltd

Who?

• Galway Mayo Institute of Technology

What?

• Television projection equipment › Audio-visual equipment
• Television projection equipment › Audio-visual materials
• Amplifiers › Audio-frequency amplifiers
• Accessories for sound and video equipment › Audio equipment accessories

Where?

• Northern and Western › West

Procurement history

Date	Document
2021-03-29	Contract notice
2021-11-22	Contract award notice

Contract notice (2021-03-29)
Object
Scope of the procurement
Title: Audio-visual equipment
Short description:
“The range of equipment required under the framework agreement will include, but not be limited to: — data projectors, document cameras, cameras; – lecture...”
Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Supplies
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Audio-visual equipment 📦
Additional CPV: Television and audio-visual equipment 📦
Place of performance
NUTS region: West 🏙️

Procedure
Procedure type: Restricted procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Other
Awarding authority name: Galway Mayo Institute of Technology
Postal address: Dublin Road
Postal town: Galway
Contact
Internet address: http://www.gmit.ie 🌏
E-mail: catherine.carmody@greenville.ie 📧
Phone: +353 878360377 📞
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=185641&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=185641&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2021-03-29 📅
Submission deadline: 2021-04-30 📅
Publication date: 2021-04-02 📅
Identifiers
Notice number: 2021/S 065-163271
OJ-S issue: 65
Additional information

“1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for...”

Additional information

1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties;

2) Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications and to respond electronically to the competition. There is a maximum upload limit of 2GB per document on etenders. Documents larger than this should be divided into smaller files prior to upload or zipped;

3) Should you experience difficulty when uploading documents please contact the eTenders Support Desk for technical assistance. Email etenders@eu-supply.com or telephone: 353 (0) 21 243 92 77 (9 a.m.-17.30 p.m. GMT);

4) All queries regarding this tender requirement or process must be submitted through the Irish Government Procurement Opportunities Portal www.etenders.gov.ie (RFT ID:187213) as a specific question. Responses will be circulated to those tenderers that have registered an interest in this notice on www.etenders.gov.ie The details of the person making a query will not be disclosed when circulating the response;

5) This is the sole call for competition for this framework;

6) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers;

7) Contract award will be subject to the approval of the competent authorities;

8) It will be a condition of award that the successful tenderer is and remains tax compliant;

9) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time;

10) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended;

11) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of the procurement documents with missing or incomplete information. Therefore, respondents are advised to ensure that they return completed documentation in order to avoid the risk of elimination from the competition;

12) At Section II.2.9) we have indicated that 8 will be invited to tender, please note that the contracting authority reserves the right to invite at least 8 subject to that number qualifying.

Object
Scope of the procurement
Short description:
“The range of equipment required under the framework agreement will include, but not be limited to:”

“— data projectors, document cameras, cameras;”

Show more (3)

“– lecture capture, video conference, TV displays;”

“– commercial (24/7), semi commercial (16/7) and domestic (with tuner), projector screens;”

“– pull down, fixed frame and motorised, AV switchers, projector and TV mounts, sound systems and microphones, AV control systems.”

Estimated total value: 8 000 000 EUR 💰
Estimated value excluding VAT: 8 000 000 EUR 💰
Duration: 72 months
Place of performance
Main site or place of performance:
“Galway, Sligo, Letterkenny.”

Procedure
Legal basis: 32014L0024
Envisaged number of candidates: 8
Number of participants to be contemplated: 5
Justification for the framework agreement:
“The extended duration of the framework is justified on the grounds of the considerable disruption that a change within a shorter period would entail, the...”
Justification for framework agreement duration over four years:
“The extended duration of the framework is justified on the grounds of the considerable disruption that a change within a shorter period would entail, the...”
Time of receipt of tenders: 15:00
Languages in which tenders or requests to participate may be submitted: English 🗣️

Contracting authority
Identity
National registration number: N/a
Other type of contracting authority: Education
Contact
Contact point: Catherine Carmody Greenville
Internet address: www.gmit.ie 🌏
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/1160 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=185641&B=ETENDERS_SIMPLE 🌏

Reference
Additional information

“1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for...”

“2) Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications and...”

Show more (10)

“3) Should you experience difficulty when uploading documents please contact the eTenders Support Desk for technical assistance. Email etenders@eu-supply.com...”

“4) All queries regarding this tender requirement or process must be submitted through the Irish Government Procurement Opportunities Portal...”

“5) This is the sole call for competition for this framework;”

“6) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers;”

“7) Contract award will be subject to the approval of the competent authorities;”

“8) It will be a condition of award that the successful tenderer is and remains tax compliant;”

“9) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreement or any contract awarded...”

“10) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that...”

“11) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of the...”

“12) At Section II.2.9) we have indicated that 8 will be invited to tender, please note that the contracting authority reserves the right to invite at least...”

Complementary information
Review body
Name: High Court
Postal address: Inns Quay
Postal town: Dublin 7
Country: Ireland 🇮🇪
Phone: +353 18886000 📞
E-mail: highcourtcentraloffice@courts.ie 📧
Information about review deadlines:
“The contract/framework is covered by the application of the Remedies Directive and the relevant standstill period applied at time of notification.”
Source: OJS 2021/S 065-163271 (2021-03-29)

Contract award notice (2021-11-22)
Object
Scope of the procurement
Short description:
“The range of equipment required under the framework agreement will include, but not be limited to: Data projectors, Document cameras, Cameras – lecture...”
Total value of the procurement: 8 000 000 EUR 💰
Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Contracting authority
Identity
Postal code: 00000
Contact
E-mail: olga.vaughan@gmit.ie 📧

Reference
Dates
Date dispatched: 2021-11-22 📅
Publication date: 2021-11-26 📅
Identifiers
Notice number: 2021/S 230-603380
Refers to notice: 2021/S 065-163271
OJ-S issue: 230
Additional information

“1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for...”

Additional information

1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties;

2) Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications and to respond electronically to the competition. There is a maximum upload limit of 2GB per document on etenders. Documents larger than this should be divided into smaller files prior to upload or zipped.

3) Should you experience difficulty when uploading documents please contact the eTenders Support Desk for technical assistance. Email etenders@eu-supply.com or Telephone: 353 (0) 21 243 92 77 (09:00am – 17:30pm GMT)

4) All queries regarding this tender requirement or process must be submitted through the Irish Government Procurement Opportunities Portal www.etenders.gov.ie (RFT ID:187213) as a specific question. Responses will be circulated to those tenderers that have registered an interest in this notice on www.etenders.gov.ie The details of the person making a query will not be disclosed when circulating the response

5) This is the sole call for competition for this framework.

6) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers.

7) Contract award will be subject to the approval of the competent authorities.

8) It will be a condition of award that the successful tenderer is and remains tax compliant.

9) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time.

10) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended.

11) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of the procurement documents with missing or incomplete information. Therefore, respondents are advised to ensure that they return completed documentation in order to avoid the risk of elimination from the competition.

12) At Section II.2.9 we have indicated that 8 will be invited to tender, please note that the contracting authority reserves the right to invite at least 8 subject to that number qualifying.

Object
Place of performance
Main site or place of performance:
“Galway, Sligo, Letterkenny”

Procedure
Award criteria
Quality criterion (name): Resourcing of the project (Initial contract) and proposed programme
Quality criterion (weighting): 25%
Quality criterion (name): Degree of Conformance with Technical Specification & Functional Characteristics of the proposed Solution
Quality criterion (weighting): 15%
Quality criterion (name): Methodology, Effective Management, Communication & Risks to Successful Delivery of the project
Contract Management
Quality criterion (weighting): 5%
Price (weighting): 40%

Award of contract
Date of contract conclusion: 2021-11-01 📅
Name: Meritec
National registration number: N/a
Postal address: 2A Network Enterprsie Park
Postal town: Co Wicklow
Postal code: Kilcoole
Country: Ireland 🇮🇪
Phone: +353 012812811 📞
E-mail: criostoir@meritec.ie 📧
Country: Ireland 🏙️
Total value of the procurement: 1 EUR 💰
Name: O'Connors Audio Visual
National registration number: 2236681M
Postal address: 17 Mulvoy Park
Postal town: Galway
Postal code: Galway
Phone: +353 91760000 📞
E-mail: sales@oconnors.ie 📧
Internet address: http://www.oconnors.ie 🌏
Name: Scope Technology Solutions t/a Scope AV
National registration number: IE3217160LH
Postal address: Oak Court Oak Road
Postal town: Dublin
Postal code: Dublin
Phone: +353 14242414 📞
E-mail: deirdre@scopeav.ie 📧
Name: Techcom
National registration number: IE6324605T
Postal address: Unit 13 Bluebell Business Park
Postal code: Old Naas Road, Dubli
Phone: +353 014566602 📞
E-mail: mstafford@techcom.ie 📧
Internet address: http://www.techcom.ie 🌏
Name: Visual Systems Ireland Ltd
National registration number: 9984266K
Postal address: The Old Cottage 47 Maclevennon Rd
Postal town: Portrush
Postal code: Antrim BT56 8PA
Country: United Kingdom 🇬🇧
E-mail: dennis@vsibelfast.com 📧
Information about tenders
Number of tenders received: 6

Contracting authority
Contact
Contact point: Olga Vaughan

Reference
Additional information

“1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for...”

“2) Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications and...”

Show more (10)

“3) Should you experience difficulty when uploading documents please contact the eTenders Support Desk for technical assistance. Email etenders@eu-supply.com...”

“4) All queries regarding this tender requirement or process must be submitted through the Irish Government Procurement Opportunities Portal...”

“5) This is the sole call for competition for this framework.”

“6) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers.”

“7) Contract award will be subject to the approval of the competent authorities.”

“8) It will be a condition of award that the successful tenderer is and remains tax compliant.”

“9) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreement or any contract awarded...”

“10) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that...”

“11) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of the...”

“12) At Section II.2.9 we have indicated that 8 will be invited to tender, please note that the contracting authority reserves the right to invite at least 8...”

Complementary information
Review body
Information about review deadlines:
“The contract / framework is covered by the application of the Remedies Directive and the relevant standstill period applied at time of notification.”
Source: OJS 2021/S 230-603380 (2021-11-22)

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