Tender for the Provision of Banking Services for Dublin City Council

Dublin City Council

Dublin City Council invites tenders for the Provision of Banking Services for a period of 3 years commencing June, 2021 with an option to extend for further period of 1 year subject to mutual agreement between Dublin City Council and the successful tenderer.
Dublin City Council is seeking to appoint a single banking provider for the provision of its main banking services. The primary purpose of the tender is to ensure value-for-money and a high level of service and support, while not neglecting aspects of fitness-for-purpose and ongoing development.
For further information, please see tender documentation available on www.etenders.gov.ie RFTID: 188633

Deadline

The time limit for receipt of tenders was 2021-05-24. The procurement was published on 2021-04-20.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

• Allied Irish Bank

Who?

• Dublin City Council

What?

• Banking and investment services › Banking services

Where?

• Eastern and Midland › Dublin

Procurement history

Date	Document
2021-04-20	Contract notice
2021-07-29	Contract award notice

Contract notice (2021-04-20)
Object
Scope of the procurement
Title: Banking services
Short description:

Dublin City Council invites tenders for the Provision of Banking Services for a period of 3 years commencing June, 2021 with an option to extend for further period of 1 year subject to mutual agreement between Dublin City Council and the successful tenderer. Dublin City Council is seeking to appoint a single banking provider for the provision of its main banking services. The primary purpose of the tender is to ensure value-for-money and a high level of service and support, while not neglecting aspects of fitness-for-purpose and ongoing development. For further information, please see tender documentation available on www.etenders.gov.ie RFTID: 188633

Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Banking services 📦
Additional CPV: Banking services 📦
Place of performance
NUTS region: Éire/Ireland 🏙️

Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Regional or local authority
Awarding authority name: Dublin City Council
Postal address: Civic Offices, Wood Quay
Postal town: Dublin 8
Contact
Internet address: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/267 🌏
E-mail: fiona.martin@dublincity.ie 📧
Phone: +353 12222028 📞
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=187130&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=187130&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2021-04-20 📅
Submission deadline: 2021-05-24 📅
Publication date: 2021-04-23 📅
Identifiers
Notice number: 2021/S 079-202525
OJ-S issue: 79
Additional information

Gemma Good, administrative officer, Treasury Section, Finance Department, Dublin City Council Fiona Martin, senior staff officer, Treasury Section, Finance Department, Dublin City Council.

Object
Scope of the procurement
Short description:

Dublin City Council is seeking to appoint a single banking provider for the provision of its main banking services. The primary purpose of the tender is to ensure value-for-money and a high level of service and support, while not neglecting aspects of fitness-for-purpose and ongoing development.

For further information, please see tender documentation available on www.etenders.gov.ie RFTID: 188633

Estimated total value: 900 000 EUR 💰
Short description:

Provision of Overdraft Facility

An overdraft facility of EUR 50 000 000.00 on the cleared debit balances of the grouped current accounts is a mandatory requirement for the duration of the contract.

Transaction fees

The tenderer must provide Dublin City Council with a figure for an annual flat fee for banking services and banking transactions.

Interest earned on credit balances

The tenderer must supply details of projected interest earned on credit balances for the duration of the contract.

Interest charged on credit balances

The tenderer must supply details of projected interest charged on credit balances for the duration of the period that this charge is levied by the Central Bank.

Interest charged on overdrawn accounts

The tenderer must supply details of projected interest chargeable on overdrawn accounts for the duration of the contract.

Other charges

The tenderer must supply a schedule of all other charges not included in the annual flat fee for banking services and transactions.

Number and Type of Bank Accounts

DCC requires 1 main current account and a number of subsidiary current accounts.

Nature and volume of current account payment services

Dublin City Council requires the successful tenderer to handle large volumes of payments and therefore, must demonstrate its capability to handle such volumes and to accept lodgments of cash and cheques at a range of locations in the Greater Dublin Area.

Arrangements for Clearance of EFT payments/cheques

Dublin City Council requires the following arrangements:

— cheques drawn on the branches of the tenderer must be paid on the day of presentment,

— other cheques and warrants drawn elsewhere must be paid within the standard timeframe for inter-bank paper clearing,

— electronic payments for accounts at branches of the selected tenderer must be effected within the business day of presentment.

Online services

Online banking services are required for 33 users (approx) at one location.

Payment file security

Dublin City Council requires a secure solution for the transfer and receipt of Direct Debit (DD) files and Credit Transfer (CT) files and also for the efficient communication of any related error messages and statements.

Management of Transition

It is essential that Dublin City Council has continuity of service during the transition phase.

Contract Management

Contract management includes service delivery and relationship management

IT System and Continuity/Contingency

The tenderer must outline in detail their IT system and the robustness of this system, together with details on the security standard to which they operate.

Added value elements

The tenderer may describe a product, service, or process not mentioned elsewhere, which in their opinion may add value to their proposal and/or differentiate them from other tenderers.

Estimated value excluding VAT: 900 000 EUR 💰
Duration: 36 months
Description of renewals:

An option to extend for a further period of 1 year by mutual agreement between Dublin City Council and the successful tenderer.

Place of performance
Main site or place of performance: Dublin

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity: N/A

Procedure
Legal basis: 32014L0024
Time of receipt of tenders: 12:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Irish 🗣️
Tender validity period: 2022-05-24 📅
Tender opening date: 2021-05-24 📅
Tender opening time: 12:00
Place: Treasury Section, Finance Department, Dublin City Council, Fishamble Street, Dublin 8.
Additional information:

Gemma Good, administrative officer, Treasury Section, Finance Department, Dublin City Council Fiona Martin, senior staff officer, Treasury Section, Finance Department, Dublin City Council.

Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Fiona Martin
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/267 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=187130&B=ETENDERS_SIMPLE 🌏

Reference
Additional information

1) Dublin City Council is subject to the provisions of the Freedom of Information Act (FOI) 2014. If you consider that any of the information supplied by you is either commercially sensitive or confidential in nature, this should be highlighted and the reasons for the sensitivity specified. In such cases, the relevant material, will in response to the FOI request; be examined in the light of the exemptions provided for in the Acts;

2) It will be a condition for the award of any contract by Dublin City Council that the successful Tenderer and all sub-contractors (if applicable) produce a valid Tax Clearance Certificate from the Revenue Commissioners in compliance with Circular (43) 2006 (or as amended) and that the certificate will be maintained for the duration of the contract and will be on a 12 month basis. In the case of a non-resident Tenderer, a statement of suitability from the Revenue Commissioners will be required;

3) Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications;

4) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended;

5) Please note also that all information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. Dublin City Council will not accept responsibility for information relayed (or not relayed) via third parties;

6) The framework agreement is primarily for use by the Finance Department but may also be extended for use by other divisions of Dublin City Council as requirements arise;

7) Emailed/faxed/late tenders will not be accepted. Tenders may be submitted in English or in the Irish language;

8) All queries regarding this tender must be submitted through the etenders messaging facility, RFT ID 188633. Queries must be in question format. Responses will be circulated to those candidates/tenderers that have registered an interest in this notice on the Irish Government procurement opportunities portal www.etenders.gov.ie. The details of the party making the query will not be disclosed when circulating the response. All queries must be submitted by 11 May 2021 to enable issue of responses to all interested parties;

9) Please note that where documents are made available in both PDF and Word format, in the event that there is any discrepancy between the documents, the PDF version will take precedence.

Complementary information
Review body
Name: The High Court
Postal address: Chief Registrar, High Court, Inns Quay
Postal town: Dublin 7
Country: Ireland 🇮🇪
Phone: +353 18886000 📞
E-mail: highcourtcentraloffice@courts.ie 📧
Source: OJS 2021/S 079-202525 (2021-04-20)

Contract award notice (2021-07-29)
Object
Scope of the procurement
Short description:

Dublin City Council invites tenders for the Provision of Banking Services for a period of 3 years commencing June, 2021 with an option to extend for further period of 1 year subject to mutual agreement between Dublin City Council and the successful tenderer. Dublin City Council is seeking to appoint a single banking provider for the provision of its main banking services. The primary purpose of the tender is to ensure value-for-money and a high level of service and support, while not neglecting aspects of fitness-for-purpose and ongoing development. For further information, please see tender documentation available on www.etenders.gov.ie RFTID: 188633

Total value of the procurement: 900 000 EUR 💰
Notice metadata
Document type: Contract award notice
Place of performance
NUTS region: Dublin 🏙️

Procedure
Type of bid: Not applicable

Contracting authority
Identity
Postal code: Dublin

Reference
Dates
Date dispatched: 2021-07-29 📅
Publication date: 2021-08-03 📅
Identifiers
Notice number: 2021/S 148-394832
Refers to notice: 2021/S 079-202525
OJ-S issue: 148
Additional information

1. Dublin City Council is subject to the provisions of the Freedom of Information Act (FOI) 2014. If you consider that any of the information supplied by you is either commercially sensitive or confidential in nature, this should be highlighted and the reasons for the sensitivity specified. In such cases, the relevant material, will in response to the FOI request; be examined in the light of the exemptions provided for in the Acts. 2. It will be a condition for the award of any contract by Dublin City Council that the successful Tenderer and all sub-contractors (if applicable) produce a valid Tax Clearance Certificate from the Revenue Commissioners in compliance with Circular (43) 2006 (or as amended) and that the certificate will be maintained for the duration of the contract and will be on a 12 month basis. In the case of a non-resident Tenderer, a statement of suitability from the Revenue Commissioners will be required. 3. Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. 4. Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended. 5. Please note also that all information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. Dublin City Council will not accept responsibility for information relayed (or not relayed) via third parties. 6. The framework agreement is primarily for use by the Finance Department but may also be extended for use by other divisions of Dublin City Council as requirements arise. 7. Emailed/faxed/late tenders will not be accepted. Tenders may be submitted in English or in the Irish language. 8. All queries regarding this tender must be submitted through the etenders messaging facility, RFT ID 188633. Queries must be in question format. Responses will be circulated to those candidates/tenderers that have registered an interest in this notice on the Irish Government procurement opportunities portal www.etenders.gov.ie. The details of the party making the query will not be disclosed when circulating the response. All queries must be submitted by 11th May 2021 to enable issue of responses to all interested parties. 9. Please note that where documents are made available in both PDF and Word format, in the event that there is any discrepancy between the documents, the PDF version will take precedence.

Additional information

1. Dublin City Council is subject to the provisions of the Freedom of Information Act (FOI) 2014. If you consider that any of the information supplied by you is either commercially sensitive or confidential in nature, this should be highlighted and the reasons for the sensitivity specified. In such cases, the relevant material, will in response to the FOI request; be examined in the light of the exemptions provided for in the Acts.

2. It will be a condition for the award of any contract by Dublin City Council that the successful Tenderer and all sub-contractors (if applicable) produce a valid Tax Clearance Certificate from the Revenue Commissioners in compliance with Circular (43) 2006 (or as amended) and that the certificate will be maintained for the duration of the contract and will be on a 12 month basis. In the case of a non-resident Tenderer, a statement of suitability from the Revenue Commissioners will be required.

3. Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications.

4. Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended.

5. Please note also that all information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. Dublin City Council will not accept responsibility for information relayed (or not relayed) via third parties.

6. The framework agreement is primarily for use by the Finance Department but may also be extended for use by other divisions of Dublin City Council as requirements arise.

7. Emailed/faxed/late tenders will not be accepted. Tenders may be submitted in English or in the Irish language.

8. All queries regarding this tender must be submitted through the etenders messaging facility, RFT ID 188633. Queries must be in question format. Responses will be circulated to those candidates/tenderers that have registered an interest in this notice on the Irish Government procurement opportunities portal www.etenders.gov.ie. The details of the party making the query will not be disclosed when circulating the response. All queries must be submitted by 11th May 2021 to enable issue of responses to all interested parties.

9. Please note that where documents are made available in both PDF and Word format, in the event that there is any discrepancy between the documents, the PDF version will take precedence.

Object
Scope of the procurement
Short description:

An overdraft facility of €50,000,000.00 on the cleared debit balances of the grouped current accounts is a mandatory requirement for the duration of the contract.

Transaction Fees

Interest Earned on Credit Balances

Interest Charged on Credit Balances

Interest Charged on Overdrawn Accounts

Other Charges

Nature and Volume of Current Account Payment Services

Arrangements for Clearance of EFT Payments/ Cheques

 Cheques drawn on the branches of the tenderer must be paid on the day of presentment

 Other cheques and warrants drawn elsewhere must be paid within the standard timeframe for inter-bank paper clearing

 Electronic payments for accounts at branches of the selected tenderer must be effected within the business day of presentment.

Online Services

Payment File Security

Added Value Elements

Description of options: 3 years plus an option of one extra year

Procedure
Award criteria
Quality criterion (name): Fit to Specification
Quality criterion (weighting): 35
Quality criterion (name): contract management
value added
Quality criterion (weighting): 5
Cost criterion (name): cost
Cost criterion (weighting): 25

Award of contract
Date of contract conclusion: 2021-07-21 📅
Name: Allied Irish Bank
National registration number: 8E86432H
Postal address: 10 Molesworh St
Postal town: Dublin 2
Postal code: Dublin
Country: Ireland 🇮🇪
Phone: +353 16411407 📞
E-mail: david.a.kearns@aib.ie 📧
Country: Dublin 🏙️
Internet address: http://www.aib.ie 🌏
Total value of the procurement: 900 000 EUR 💰
Information about tenders
Number of tenders received: 1

Reference
Additional information

2. It will be a condition for the award of any contract by Dublin City Council that the successful Tenderer and all sub-contractors (if applicable) produce a valid Tax Clearance Certificate from the Revenue Commissioners in compliance with Circular (43) 2006 (or as amended) and that the certificate will be maintained for the duration of the contract and will be on a 12 month basis. In the case of a non-resident Tenderer, a statement of suitability from the Revenue Commissioners will be required.

3. Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications.

4. Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended.

5. Please note also that all information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. Dublin City Council will not accept responsibility for information relayed (or not relayed) via third parties.

6. The framework agreement is primarily for use by the Finance Department but may also be extended for use by other divisions of Dublin City Council as requirements arise.

7. Emailed/faxed/late tenders will not be accepted. Tenders may be submitted in English or in the Irish language.

8. All queries regarding this tender must be submitted through the etenders messaging facility, RFT ID 188633. Queries must be in question format. Responses will be circulated to those candidates/tenderers that have registered an interest in this notice on the Irish Government procurement opportunities portal www.etenders.gov.ie. The details of the party making the query will not be disclosed when circulating the response. All queries must be submitted by 11th May 2021 to enable issue of responses to all interested parties.

9. Please note that where documents are made available in both PDF and Word format, in the event that there is any discrepancy between the documents, the PDF version will take precedence.

Complementary information
Review body
Postal town: Dublin
Postal code: Dublin 7
Information about review deadlines: Please contact your solicitor
Source: OJS 2021/S 148-394832 (2021-07-29)

New procurements in related categories 🆕

Financial and insurance services (7 new procurements)

Banking and investment services (7)

Banking services