Tender for File Security and Auditing to the Irish Prison Service

Irish Prison Service

Single party framework for the supply, delivery, and maintenance of a software solution for File Security and Auditing to the Irish Prison Service, for an initial contract of 4 years.

Deadline

The time limit for receipt of tenders was 2021-08-24. The procurement was published on 2021-07-23.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

Who? What? Where?
Procurement history
Date Document
2021-07-23 Contract notice
2022-07-27 Contract award notice
Contract notice (2021-07-23)
Object
Scope of the procurement
Title: File security software package
Reference number: IPS/2021/07
Short description:
Single party framework for the supply, delivery, and maintenance of a software solution for File Security and Auditing to the Irish Prison Service, for an initial contract of 4 years.
Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Supplies
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: File security software package 📦
Additional CPV: Software package and information systems 📦
Place of performance
NUTS region: Éire/Ireland 🏙️

Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Body governed by public law
Awarding authority name: Irish Prison Service
Postal address: IDA Business Park
Postal code: Ballinalee Road
Postal town: Longford
Contact
Internet address: http://1 🌏
E-mail: procurement@irishprisons.ie 📧
Phone: +353 433335100 📞
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=194240&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=194240&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2021-07-23 📅
Submission deadline: 2021-08-24 📅
Publication date: 2021-07-28 📅
Identifiers
Notice number: 2021/S 144-382178
OJ-S issue: 144
Additional information
• Please consult the associated documentation, which contains full instructions regarding the submission of tenders and is available to download from www.etenders.gov.ie using RFT ID 195358

Object
Scope of the procurement
Estimated total value: 1 500 000 EUR 💰
Estimated value excluding VAT: 1 500 000 EUR 💰
Duration: 48 months
Additional information:
• Please consult the associated documentation, which contains full instructions regarding the submission of tenders and is available to download from www.etenders.gov.ie using RFT ID 195358
Place of performance
Main site or place of performance: Nationwide.

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity:
As stated in procurement documents available to download from www.etenders.gov.ie using RFT ID 195358.
Economic and financial standing:
As stated in procurement documents available to download from www.etenders.gov.ie using RFT ID 195358.
Technical and professional ability:
As stated in procurement documents available to download from www.etenders.gov.ie using RFT ID 195358.

Procedure
Legal basis: 32014L0024
Time of receipt of tenders: 12:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Tender validity period: 12 months
Tender opening date: 2021-08-24 📅
Tender opening time: 12:30
Place: Electronically as a result of Covid 19 restrictions
Additional information: To be opened by members of the IPS procurement unit and project team.

Contracting authority
Identity
National registration number: N/a
Contact
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/214 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=194240&B=ETENDERS_SIMPLE 🌏

Reference
Additional information
Suggested text:
1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties;
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2) Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications and to respond electronically to the competition. There is a maximum upload limit of 2GB per document on etenders. Documents larger than this should be divided into smaller files prior to upload or zipped.
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3) Should you experience difficulty when uploading documents please contact the eTenders Support Desk for technical assistance. Email etenders@eu-supply.com or Telephone: 353 (0) 21 243 92 77 (9 a.m. – 17.30 p.m. GMT).
4) All queries regarding this tender requirement or process must be submitted through the Irish Government Procurement Opportunities Portal www.etenders.gov.ie (RFT ID:145645) as a specific question. Responses will be circulated to those tenderers that have registered an interest in this notice on www.etenders.gov.ie The details of the person making a query will not be disclosed when circulating the response.
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5) This is the sole call for competition for this contract/framework.
6) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers.
7) Contract award will be subject to the approval of the competent authorities.
8) It will be a condition of award that the successful tenderer is and remains tax compliant.
9) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time.
10) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended.
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11) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of the procurement documents with missing or incomplete information. Therefore, respondents are advised to ensure that they return completed documentation in order to avoid the risk of elimination from the competition.
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Complementary information
Review body
Name: High Court
Postal address: Inns Quay
Postal town: Dublin
Country: Ireland 🇮🇪
Phone: +353 18886000 📞
E-mail: highcourtcentraloffice@courts.ie 📧
Internet address: www.courts.ie 🌏
Information about review deadlines:
The contract/framework is covered by the application of the Remedies Directive and the relevant standstill period applied at the time of notification.
Source: OJS 2021/S 144-382178 (2021-07-23)
Contract award notice (2022-07-27)
Object
Scope of the procurement
Short description:
Single party framework for the supply, delivery, and maintenance of a software solution for File Security and Auditing to the Irish Prison Service, for an initial contract of four years.
Total value of the procurement: 1 500 000 EUR 💰
Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Contracting authority
Identity
Postal address: IDA Business Park,
Postal code: Ballinalee Road,

Reference
Dates
Date dispatched: 2022-07-27 📅
Publication date: 2022-08-01 📅
Identifiers
Notice number: 2022/S 146-417677
Refers to notice: 2021/S 144-382178
OJ-S issue: 146
Additional information
• Please consult the associated documentation, which contains full instructions regarding the submission of tenders and is available to download from www.etenders.gov.ie using RFT ID 195358

Object
Scope of the procurement
• Please consult the associated documentation, which contains full instructions regarding the submission of tenders and is available to download from www.etenders.gov.ie using RFT ID 195358
Place of performance
Main site or place of performance: Nationwide

Procedure
Award criteria
Quality criterion (name): Functional Requirements (Methodology)
Quality criterion (weighting): 45%
Quality criterion (name): Account/Contract Management - Support Maintenance
Quality criterion (weighting): 10%
Quality criterion (name): Project Plan
Resource Allocation
Innovation and Added Value
Quality criterion (weighting): 5%
Cost criterion (name): Ultimate Cost
Cost criterion (weighting): 20%

Award of contract
Date of contract conclusion: 2021-09-30 📅
Name: Caveo Information Systems Ltd
National registration number: 441430
Postal address: Clifden Court
Postal town: Dublin
Postal code: Ellis Quay
Country: Ireland 🇮🇪
Phone: +353 014661188 📞
E-mail: tenders@caveosystems.com 📧
Country: Eastern and Midland 🏙️
Internet address: http://www.caveosystems.com 🌏
Total value of the procurement: 1 500 000 EUR 💰
Information about tenders
Number of tenders received: 2

Reference
Additional information
1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties;
Show more
2) Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications and to respond electronically to the competition. There is a maximum upload limit of 2GB per document on etenders. Documents larger than this should be divided into smaller files prior to upload or zipped.
Show more
3) Should you experience difficulty when uploading documents please contact the eTenders Support Desk for technical assistance. Email etenders@eu-supply.com or Telephone: 353 (0) 21 243 92 77 (09:00am – 17:30pm GMT)
4) All queries regarding this tender requirement or process must be submitted through the Irish Government Procurement Opportunities Portal www.etenders.gov.ie (RFT ID:145645) as a specific question. Responses will be circulated to those tenderers that have registered an interest in this notice on www.etenders.gov.ie The details of the person making a query will not be disclosed when circulating the response
Show more
5) This is the sole call for competition for this contract/framework.
6) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers.
7) Contract award will be subject to the approval of the competent authorities.
8) It will be a condition of award that the successful tenderer is and remains tax compliant.
9) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time.
10) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended.
Show more
11) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of the procurement documents with missing or incomplete information. Therefore, respondents are advised to ensure that they return completed documentation in order to avoid the risk of elimination from the competition.
Show more
Source: OJS 2022/S 146-417677 (2022-07-27)
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