Single party framework for the supply, delivery, and maintenance of a software solution for File Security and Auditing to the Irish Prison Service, for an initial contract of 4 years.
Deadline
The time limit for receipt of tenders was 2021-08-24.
The procurement was published on 2021-07-23.
Suppliers
The following suppliers are mentioned in award decisions or other procurement documents:
Object Scope of the procurement
Title: Tender for File Security and Auditing to the Irish Prison Service
IPS/2021/07
Products/services: File security software package📦
Short description:
“Single party framework for the supply, delivery, and maintenance of a software solution for File Security and Auditing to the Irish Prison Service, for an...”
Short description
Single party framework for the supply, delivery, and maintenance of a software solution for File Security and Auditing to the Irish Prison Service, for an initial contract of 4 years.
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Estimated value excluding VAT: EUR 1 500 000 💰
Single party framework for the supply, delivery, and maintenance of a software solution for File Security and Auditing to the Irish Prison Service, for an initial contract of 4 years.
Show more Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
Scope of the procurement
Estimated total value excluding VAT: EUR 1 500 000 💰
Duration of the contract, framework agreement or dynamic purchasing system
The time frame below is expressed in number of months.
Description
Duration: 48
Additional information:
“• Please consult the associated documentation, which contains full instructions regarding the submission of tenders and is available to download from...”
Additional information
• Please consult the associated documentation, which contains full instructions regarding the submission of tenders and is available to download from www.etenders.gov.ie using RFT ID 195358
Legal, economic, financial and technical information Conditions for participation
List and brief description of conditions:
“As stated in procurement documents available to download from www.etenders.gov.ie using RFT ID 195358.” Economic and financial standing
List and brief description of selection criteria:
“As stated in procurement documents available to download from www.etenders.gov.ie using RFT ID 195358.” Technical and professional ability
List and brief description of selection criteria:
“As stated in procurement documents available to download from www.etenders.gov.ie using RFT ID 195358.” Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Procedure Type of procedure
Open procedure
Information about a framework agreement or a dynamic purchasing system
Framework agreement with a single operator
Administrative information
Time limit for receipt of tenders or requests to participate: 2021-08-24
12:00 📅
Languages in which tenders or requests to participate may be submitted: English 🗣️
The time frame below is expressed in number of months.
Minimum time frame during which the tenderer must maintain the tender: 12
Conditions for opening of tenders: 2021-08-24
12:30 📅
Conditions for opening of tenders (place): Electronically as a result of Covid 19 restrictions
Conditions for opening of tenders (Information about authorised persons and opening procedure): To be opened by members of the IPS procurement unit and project team.
Complementary information Additional information
“Suggested text:
1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing...”
Suggested text:
1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties;
2) Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications and to respond electronically to the competition. There is a maximum upload limit of 2GB per document on etenders. Documents larger than this should be divided into smaller files prior to upload or zipped.
3) Should you experience difficulty when uploading documents please contact the eTenders Support Desk for technical assistance. Email etenders@eu-supply.com or Telephone: 353 (0) 21 243 92 77 (9 a.m. – 17.30 p.m. GMT).
4) All queries regarding this tender requirement or process must be submitted through the Irish Government Procurement Opportunities Portal www.etenders.gov.ie (RFT ID:145645) as a specific question. Responses will be circulated to those tenderers that have registered an interest in this notice on www.etenders.gov.ie The details of the person making a query will not be disclosed when circulating the response.
5) This is the sole call for competition for this contract/framework.
6) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers.
7) Contract award will be subject to the approval of the competent authorities.
8) It will be a condition of award that the successful tenderer is and remains tax compliant.
9) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time.
10) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended.
11) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of the procurement documents with missing or incomplete information. Therefore, respondents are advised to ensure that they return completed documentation in order to avoid the risk of elimination from the competition.
Show more Review body
Name: High Court
Postal address: Inns Quay
Postal town: Dublin
Country: Ireland 🇮🇪
Phone: +353 18886000📞
E-mail: highcourtcentraloffice@courts.ie📧
URL: www.courts.ie🌏 Review procedure
Precise information on deadline(s) for review procedures:
“The contract/framework is covered by the application of the Remedies Directive and the relevant standstill period applied at the time of notification.”
Source: OJS 2021/S 144-382178 (2021-07-23)
Contract award notice (2022-07-27) Contracting authority Name and addresses
Postal address: IDA Business Park,
Postal code: Ballinalee Road,
Object Scope of the procurement
Title: Tender for File Security and Auditing to the Irish Prison Service.
IPS/2021/07
Short description:
“Single party framework for the supply, delivery, and maintenance of a software solution for File Security and Auditing to the Irish Prison Service, for an...”
Short description
Single party framework for the supply, delivery, and maintenance of a software solution for File Security and Auditing to the Irish Prison Service, for an initial contract of four years.
Show more
Total value of the procurement (excluding VAT): EUR 1 500 000 💰
Description
Main site or place of performance: Nationwide
Description of the procurement:
“Single party framework for the supply, delivery, and maintenance of a software solution for File Security and Auditing to the Irish Prison Service, for an...”
Description of the procurement
Single party framework for the supply, delivery, and maintenance of a software solution for File Security and Auditing to the Irish Prison Service, for an initial contract of four years.
Show more Award criteria
Quality criterion (name): Functional Requirements (Methodology)
Quality criterion (weighting): 45%
Quality criterion (name): Account/Contract Management - Support Maintenance
Quality criterion (weighting): 10%
Quality criterion (name): Project Plan
Quality criterion (name): Resource Allocation
Quality criterion (name): Innovation and Added Value
Quality criterion (weighting): 5%
Cost criterion (name): Ultimate Cost
Cost criterion (weighting): 20%
Description
Additional information:
“• Please consult the associated documentation, which contains full instructions regarding the submission of tenders and is available to download from...”
Additional information
• Please consult the associated documentation, which contains full instructions regarding the submission of tenders and is available to download from www.etenders.gov.ie using RFT ID 195358
Procedure Information about framework agreement
The procurement involves the establishment of a framework agreement
Administrative information
Previous publication concerning this procedure: 2021/S 144-382178
Award of contract
1️⃣
Contract Number: 1
Title: Tender for File Security and Auditing to the Irish Prison Service.
Date of conclusion of the contract: 2021-09-30 📅
Information about tenders
Number of tenders received: 2
Number of tenders received by electronic means: 2
Name and address of the contractor
Name: Caveo Information Systems Ltd
National registration number: 441430
Postal address: Clifden Court
Postal town: Dublin
Postal code: Ellis Quay
Country: Ireland 🇮🇪
Phone: +353 014661188📞
E-mail: tenders@caveosystems.com📧
Region: Eastern and Midland🏙️
URL: http://www.caveosystems.com🌏
The contractor is an SME
Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot: EUR 1 500 000 💰
Complementary information Additional information
“Suggested text:
1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing...”
Suggested text:
1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties;
2) Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications and to respond electronically to the competition. There is a maximum upload limit of 2GB per document on etenders. Documents larger than this should be divided into smaller files prior to upload or zipped.
3) Should you experience difficulty when uploading documents please contact the eTenders Support Desk for technical assistance. Email etenders@eu-supply.com or Telephone: 353 (0) 21 243 92 77 (09:00am – 17:30pm GMT)
4) All queries regarding this tender requirement or process must be submitted through the Irish Government Procurement Opportunities Portal www.etenders.gov.ie (RFT ID:145645) as a specific question. Responses will be circulated to those tenderers that have registered an interest in this notice on www.etenders.gov.ie The details of the person making a query will not be disclosed when circulating the response
5) This is the sole call for competition for this contract/framework.
6) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers.
7) Contract award will be subject to the approval of the competent authorities.
8) It will be a condition of award that the successful tenderer is and remains tax compliant.
9) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time.
10) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended.
11) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of the procurement documents with missing or incomplete information. Therefore, respondents are advised to ensure that they return completed documentation in order to avoid the risk of elimination from the competition.
Show more
Source: OJS 2022/S 146-417677 (2022-07-27)