Supply of Friction Products for all of IÉ Rolling Stock

Iarnrod Eireann-Irish Rail

This is a call to competition by Iarnród Éireann for the procurement of the ‘Supply of Friction Products for CME Rolling Stock’ (the ‘Contract’).
Iarnród Éireann operate a number of rolling stock fleets with differing friction brake requirements (i.e. axle mounted discs, wheel mounted discs, and brake blocks applied directly to the wheel). To reflect the differing friction brake requirements, the tender process has been split into 9 separate lots.
Iarnród Éireann operate a number of maintenance facilities where brake pads and brake blocks are consumed as part of the normal running maintenance activities. In addition, as part of Iarnród Éireann’s heavy maintenance activities, brake pads and brake blocks are also consumed as part of the bogie refurbishment activities. It is intended that the contract(s) awarded from this tender will serve both running and heavy maintenance requirements.

Deadline

The time limit for receipt of tenders was 2021-04-16. The procurement was published on 2021-03-16.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

Who? What? Where?
Procurement history
Date Document
2021-03-16 Contract notice
2021-05-06 Additional information
2022-01-10 Contract award notice
Contract notice (2021-03-16)
Object
Scope of the procurement
Title: Brake pads
Reference number: 7624
Short description:
This is a call to competition by Iarnród Éireann for the procurement of the ‘Supply of Friction Products for CME Rolling Stock’ (the ‘Contract’). Iarnród Éireann operate a number of rolling stock fleets with differing friction brake requirements (i.e. axle mounted discs, wheel mounted discs, and brake blocks applied directly to the wheel). To reflect the differing friction brake requirements, the tender process has been split into 9 separate lots. Iarnród Éireann operate a number of maintenance facilities where brake pads and brake blocks are consumed as part of the normal running maintenance activities. In addition, as part of Iarnród Éireann’s heavy maintenance activities, brake pads and brake blocks are also consumed as part of the bogie refurbishment activities. It is intended that the contract(s) awarded from this tender will serve both running and heavy maintenance requirements.
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Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Supplies
Regulation: European Union
Common procurement vocabulary (CPV)
Code: Brake pads 📦
Additional CPV: Brake pads 📦
Place of performance
NUTS region: Éire/Ireland 🏙️

Procedure
Procedure type: Negotiated procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Utilities entity
Awarding authority name: Iarnród Eireann-Irish Rail
Postal address: Connolly Station
Postal town: Dublin
Contact
Internet address: http://www.irishrail.ie 🌏
E-mail: conor.doyle@irishrail.ie 📧
Phone: +353 17034182 📞
Fax: +353 18860567 📠
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=183570&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=183570&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2021-03-16 📅
Submission deadline: 2021-04-16 📅
Publication date: 2021-03-19 📅
Identifiers
Notice number: 2021/S 055-139627
OJ-S issue: 55
Additional information
To participate, applicants are required to download a copy of the attached pre-qualification questionnaire and follow the instructions contained within.

Object
Scope of the procurement
Short description:
This is a call to competition by Iarnród Éireann for the procurement of the ‘Supply of Friction Products for CME Rolling Stock’ (the ‘Contract’).
Iarnród Éireann operate a number of rolling stock fleets with differing friction brake requirements (i.e. axle mounted discs, wheel mounted discs, and brake blocks applied directly to the wheel). To reflect the differing friction brake requirements, the tender process has been split into 9 separate lots.
Show more
Iarnród Éireann operate a number of maintenance facilities where brake pads and brake blocks are consumed as part of the normal running maintenance activities. In addition, as part of Iarnród Éireann’s heavy maintenance activities, brake pads and brake blocks are also consumed as part of the bogie refurbishment activities. It is intended that the contract(s) awarded from this tender will serve both running and heavy maintenance requirements.
Show more
Estimated total value: 2 700 000 EUR 💰
Title of the lot: Lot 1 — 071/201 Locomotive Brake Blocks
Lot number: 1
Short description:
Annual requirement of approximately 1 500 brake blocks.
Current brake block (Cobra V108 W539 Wabtec).
Estimated value excluding VAT: 375 000 EUR 💰
Duration: 60 months
Description of renewals:
2026 (If extension option is not utilised).
2028 (If extension option is utilised).
Description of options:
1) There is an option to extend the 5 year agreement by an additional 2 years.
2) Whilst the exact volume of brake pad and brake block requirements under each of the respective lots cannot be determined at this stage, it is expected that the following volumes of products will be required (± 50 %) and it will be not the intention of Iarnród Éireann to re-engage with the market should the estimated quantities be exceeded on the basis that a change of contractor would cause significant inconvenience and a substantial duplication of costs to Iarnród Éireann.
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Additional information:
To participate, applicants are required to download a copy of the attached pre-qualification questionnaire and follow the instructions contained within.
Title of the lot: Lot 2 — 22000 ICR Brake Pads
Lot number: 2
Short description:
Annual requirement of approximately 1 400 brake pad sets (4 pads per set).
Current brake pad (Bremskerl 70000065/70000066).
Estimated value excluding VAT: 400 000 GBP 💰
Title of the lot: Lot 3 — 29000 DMU Brake Pads
Lot number: 3
Short description:
Annual requirement of approximately 2 700 brake pad sets (2 pads per set).
Current brake block (Becorit 984).
Estimated value excluding VAT: 600 000 EUR 💰
Title of the lot: Lot 4 — Mk4 Carriage Brake Pads
Lot number: 4
Short description:
Annual requirement of approximately 2 400 brake pad sets (4 pads per set).
Current brake pad (Bremskerl 7000).
Estimated value excluding VAT: 580 000 EUR 💰
Title of the lot: Lot 5 — 8100 EMU Brake Pads
Lot number: 5
Short description:
Annual requirement of approximately 1 500 brake pads.
Current brake pad (Tribo 109BP).
Estimated value excluding VAT: 225 000 EUR 💰
Duration: 50 months
Title of the lot: Lot 6 — 8500 EMU Brake Pads
Lot number: 6
Short description:
Annual requirement of approximately 750 brake pad sets (2 pads per set).
Current brake pad (Becorit 922-1U).
Estimated value excluding VAT: 270 000 EUR 💰
Title of the lot: Lot 7 — 2600/2800 DMU Brake Pads
Lot number: 7
Short description:
Annual requirement of approximately 720 brake pad sets (2 pads per set).
Current brake pad (Becorit 918)
Estimated value excluding VAT: 140 000 EUR 💰
Title of the lot: Lot 8 — Hobs Wagons Brake Blocks
Lot number: 8
Short description:
Annual requirement of approximately 80 brake blocks.
Current brake block (Becorit K961).
Estimated value excluding VAT: 25 000 EUR 💰
Title of the lot: Lot 9 — All Other Wagons Brake Blocks
Lot number: 9
Short description:
Annual requirement of approximately 215 brake blocks.
Current brake block (CoFren S153).
Estimated value excluding VAT: 162 000 EUR 💰

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity:
For full details, please download a copy of the attached Pre-Qualification Questionnaire.
Economic and financial standing:
The economic and financial capacity of the entity must be established to the satisfaction of IE.
Applicants will be invited to complete a questionnaire (attached) which seeks company details; information on similar contracts undertaken with value, dates, locations and contact names for reference etc; applicants may be requested to provide supporting information such as balance sheets for the past three financial years.
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For full details, please download a copy of the attached Pre-Qualification Questionnaire.
Minimum level(s) of standards: A minimum turnover requirement for each lot is included in the attached PQQ.
Technical and professional ability:
The technical competence of the entity, its employees and processes must be established to the satisfaction of IE. Applicants will be invited to complete a questionnaire which seeks company details to establish the entity’s technical capacity.
For full details, please download a copy of the attached Pre-Qualification Questionnaire.
Contract execution
Deposits and guarantees required: Not applicable.
Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them: Not applicable.
Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
A grouping if successful must be prepared to contract as a single entity having joint and several liability with the members of the group. It will become necessary for the group to state a single addressee responsible for the receipt and processing of the participating orders and resolving any problems relating to the contract.
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Contract performance conditions:
For full details, please download a copy of the attached Pre-Qualification Questionnaire.

Procedure
Legal basis: 32014L0025
Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates: As outlined in the attached pre-qualification questionnaire.
Time of receipt of tenders: 12:00
Date of dispatch of invitations: 2021-05-19 📅
Languages in which tenders or requests to participate may be submitted: English 🗣️
Tender validity period: 6 months

Contracting authority
Identity
National registration number: IE 4812851 O
Contact
Contact point: Conor Doyle
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/433 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=183570&B=ETENDERS_SIMPLE 🌏

Reference
Additional information
Estimated timing for further notices:
2026 (If extension option is not utilised); 2028 (If extension option is utilised)

Complementary information
Review body
Name: Central Office of the High Court
Postal address: Four Courts
Postal town: Dublin 7
Postal code: D07 N972
Country: Ireland 🇮🇪
Phone: +353 18886511 📞
E-mail: highcourtcentraloffice@courts.ie 📧
Fax: +353 18886125 📠
Internet address: http://www.courts.ie 🌏
Service from which information about the review procedure may be obtained
Same as: Review body
Source: OJS 2021/S 055-139627 (2021-03-16)
Additional information (2021-05-06)
Object
Notice metadata
Document type: Additional information

Contracting authority
Identity
Postal code: Dublin

Reference
Dates
Date dispatched: 2021-05-06 📅
Submission deadline: 2021-05-19 📅
Publication date: 2021-05-11 📅
Identifiers
Notice number: 2021/S 091-236903
Refers to notice: 2021/S 055-139627
OJ-S issue: 91
Additional information
Please be advised of the extension to the closing date which is now 19 May 2021 at 12 p.m.
Source: OJS 2021/S 091-236903 (2021-05-06)
Contract award notice (2022-01-10)
Object
Scope of the procurement
Short description:
This is a call to competition by Iarnród Éireann for the procurement of the ‘Supply of Friction Products for CME Rolling Stock’ (the “Contract”). Iarnród Éireann operate a number of rolling stock fleets with differing friction brake requirements (i.e. axle mounted discs, wheel mounted discs, and brake blocks applied directly to the wheel). To reflect the differing friction brake requirements, the tender process has been split into 9 separate Lots. Iarnród Éireann operate a number of maintenance facilities where brake pads and brake blocks are consumed as part of the normal running maintenance activities. In addition, as part of Iarnród Éireann’s heavy maintenance activities, brake pads and brake blocks are also consumed as part of the bogie refurbishment activities. It is intended that the contract(s) awarded from this tender will serve both running and heavy maintenance requirements.
Show more
Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Contracting authority
Identity
Postal address: Connolly Station,
Contact
E-mail: gary.mander@irishrail.ie 📧
Phone: +353 17034870 📞

Reference
Dates
Date dispatched: 2022-01-10 📅
Publication date: 2022-01-14 📅
Identifiers
Notice number: 2022/S 010-022105
OJ-S issue: 10

Object
Scope of the procurement
Short description:
This is a call to competition by Iarnród Éireann for the procurement of the ‘Supply of Friction Products for CME Rolling Stock’ (the “Contract”).
Iarnród Éireann operate a number of rolling stock fleets with differing friction brake requirements (i.e. axle mounted discs, wheel mounted discs, and brake blocks applied directly to the wheel). To reflect the differing friction brake requirements, the tender process has been split into 9 separate Lots.
Show more
Title of the lot: Lot 1 - 071/201 Locomotive Brake Blocks
Short description:
Annual requirement of approximately 1,500 brake blocks.
Current brake block [Cobra V108 W539 Wabtec]
Description of options:
(1) There is an option to extend the 5 year agreement by an additional 2 years.
(2) Whilst the exact volume of brake pad and brake block requirements under each of the respective lots cannot be determined at this stage, it is expected that the following volumes of products will be required (± 50%) and it will be not the intention of Iarnród Éireann to re-engage with the market should the estimated quantities be exceeded on the basis that a change of contractor would cause significant inconvenience and a substantial duplication of costs to Iarnród Éireann.
Show more
Title of the lot: Lot 2 - 22000 ICR Brake Pads
Short description:
Annual requirement of approximately 1,400 brake pad sets (4 pads per set).
Current brake pad [Bremskerl 70000065/70000066]
Title of the lot: Lot 3 - 29000 DMU Brake Pads
Short description:
Annual requirement of approximately 2,700 brake pad sets (2 pads per set).
Current brake block [Becorit 984]
Title of the lot: Lot 4 - Mk4 Carriage Brake Pads
Short description:
Annual requirement of approximately 2,400 brake pad sets (4 pads per set).
Current brake pad [Bremskerl 7000]
Title of the lot: Lot 5 - 8100 EMU Brake Pads
Short description:
Annual requirement of approximately 1,500 brake pads.
Current brake pad [Tribo 109BP]
Title of the lot: Lot 6 - 8500 EMU Brake Pads
Short description: Current brake pad [Becorit 922-1U]
Title of the lot: Lot 7 - 2600/2800 DMU Brake Pads
Short description: Current brake pad [Becorit 918]
Title of the lot: Lot 8 - Hobs Wagons Brake Blocks
Short description: Current brake block [Becorit K961]
Title of the lot: Lot 9 - All Other Wagons Brake Blocks
Short description: Current brake block [CoFren S153]

Procedure
Award criteria
Quality criterion (name): Pad Performance
Quality criterion (weighting): 20
Quality criterion (name): Contract Management Proposal
Quality criterion (weighting): 10
Cost criterion (name): Total Cost
Cost criterion (weighting): 70

Award of contract
Date of contract conclusion: 2022-01-07 📅
Name: Rail PSV Ltd.
National registration number: 6335869S
Postal address: Unit P28, Greenogue Business Park
Postal town: Dublin
Postal code: Rathcoole, Co. Dubli
Country: Ireland 🇮🇪
Phone: +353 14582392 📞
E-mail: railpsv@eircom.net 📧
Name: Truck and Bus Parts
National registration number: IE9678183W
Postal address: Unit 10 Parkmore Ind. Est., Long Mile Road, Dublin
Postal code: Dublin
Phone: +353 14098200 📞
E-mail: mark.keenan@truckandbusparts.ie 📧
Internet address: http://www.truckandbusparts.ie 🌏

Contracting authority
Contact
Contact point: Gary Mander
Source: OJS 2022/S 010-022105 (2022-01-10)
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