Single Party Framework for the Provision of Audio Visual Equipment

City of Dublin Education and Training Board

CDETB seeks to establish a Single Party Framework for the Supply, Installation and Maintenance of Audio Visual Equipment and Related Items to: a) facilitate a blended learning environment in certain of our colleges and centres, and b) to provide for the current and future AV of all CDETB facilities. The restricted procedure (accelerated) is being used for this procurement competition.

Deadline

The time limit for receipt of tenders was 2021-09-10. The procurement was published on 2021-08-20.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

• Bytek Office Systems
• Bytek Office Systems Ltd.

Who?

• City of Dublin Education and Training Board

What?

Where?

• Eastern and Midland › Dublin

Procurement history

Date	Document
2021-08-20	Contract notice
2021-12-14	Contract award notice
2023-08-23	Modification of a contract/concession during its term

Contract notice (2021-08-20)
Object
Scope of the procurement
Title: Video-conferencing equipment
Reference number: RFT196522
Short description:

Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Supplies
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Video-conferencing equipment 📦
Additional CPV: Colour video monitors 📦
Place of performance
NUTS region: Dublin 🏙️

Procedure
Procedure type: Restricted procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Body governed by public law
Awarding authority name: City of Dublin Education and Training Board
Postal address: Town Hall, 1-3 Merrion Road
Postal code: Ballsbridge
Postal town: Dublin 4
Contact
Internet address: http://www.cdetb.ie 🌏
E-mail: john.mcdonald@cdetb.ie 📧
Phone: +353 016680614 📞
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=195475&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=195475&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2021-08-20 📅
Submission deadline: 2021-09-10 📅
Publication date: 2021-08-25 📅
Identifiers
Notice number: 2021/S 164-430618
OJ-S issue: 164
Additional information

The Contracting Authority proposes to engage in a competitive process for the establishment of a framework agreement for the provision of Audio Visual Equipment..

Object
Scope of the procurement
Estimated total value: 650 000 EUR 💰
Estimated value excluding VAT: 650 000 EUR 💰
Duration: 36 months
Additional information:

The Contracting Authority proposes to engage in a competitive process for the establishment of a framework agreement for the provision of Audio Visual Equipment..

Place of performance
Main site or place of performance: Ballsbridge Dublin 4

Procedure
Legal basis: 32014L0024
Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:

It is envisaged that 5 firms will be invited to tender subject to that number qualifying.

Accelerated procedure:

The Contracting Authority has a requirement to introduce blended learning environments in some of its colleges and centres as soon as possible due to the COVID19 situation. The normal restricted procedure cannot be used in this instance as the equipment that will be supplied as part of this procurement process must be in place by late October 2021.

Time of receipt of tenders: 18:00
Date of dispatch of invitations: 2021-09-30 📅
Languages in which tenders or requests to participate may be submitted: English 🗣️
Tender validity period: 12 months

Contracting authority
Identity
National registration number: N/a
Contact
Contact point: John Mc Donald
Internet address: www.cdetb.ie 🌏
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/370 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=195475&B=ETENDERS_SIMPLE 🌏

Reference
Additional information

1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties;

2) Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications and to respond electronically to the competition. There is a maximum upload limit of 2GB per document on etenders. Documents larger than this should be divided into smaller files prior to upload or zipped.

3) Should you experience difficulty when uploading documents please contact the eTenders Support Desk for technical assistance. Email etenders@eu-supply.com or Telephone: 353 (0) 21 243 92 77 (09:00am – 17:30pm GMT)

4) All queries regarding this tender requirement or process must be submitted through the Irish Government Procurement Opportunities Portal www.etenders.gov.ie (RFT ID:196522) as a specific question. Responses will be circulated to those tenderers that have registered an interest in this notice on www.etenders.gov.ie The details of the person making a query will not be disclosed when circulating the response

5) This is the sole call for competition for this contract/framework.

6) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers.

7) Contract award will be subject to the approval of the competent authorities.

8) It will be a condition of award that the successful tenderer is and remains tax compliant.

9) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time.

10) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended.

11) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of the procurement documents with missing or incomplete information. Therefore, respondents are advised to ensure that they return completed documentation in order to avoid the risk of elimination from the competition.

12) At Section II.2.9 we have indicated that 5 will be invited to tender, please note that the contracting authority reserves the right to invite at least 5 subject to that number qualifying.

Complementary information
Review body
Name: High Court
Postal address: Inns Quay
Postal town: Dublin
Postal code: 7
Country: Ireland 🇮🇪
E-mail: highcourtcentraloffice@highcourts.ie 📧
Information about review deadlines:

The framework is covered by the Remedies Directive and the relevant standstill period applies at time of notification.

Source: OJS 2021/S 164-430618 (2021-08-20)

Contract award notice (2021-12-14)
Object
Scope of the procurement
Total value of the procurement: 650 000 EUR 💰
Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Reference
Dates
Date dispatched: 2021-12-14 📅
Publication date: 2021-12-17 📅
Identifiers
Notice number: 2021/S 245-645183
Refers to notice: 2021/S 164-430618
OJ-S issue: 245
Additional information

The Contracting Authority engaged in a competitive process for the establishment of a framework agreement for the provision of Audio Visual Equipment..

Object
Scope of the procurement
Short description:

CDETB has established a Single Party Framework for the Supply, Installation and Maintenance of Audio Visual Equipment and Related Items to: a) facilitate a blended learning environment in certain of our colleges and centres, and b) to provide for the current and future AV of all CDETB facilities. The restricted procedure (accelerated) is being used for this procurement competition.

Additional information:

The Contracting Authority engaged in a competitive process for the establishment of a framework agreement for the provision of Audio Visual Equipment..

Procedure
Award criteria
Quality criterion (name): Suitability of Equipment to suit Contracting Authority needs
Quality criterion (weighting): 20%
Quality criterion (name): Contract Implementation and Plan for Delivery
Contract Mgt. including Support
Reliability and Continuity of Supply
Quality criterion (weighting): 10%
Price (weighting): 30%

Award of contract
Date of contract conclusion: 2021-12-01 📅
Name: Bytek Office Systems Ltd.
National registration number: 4873460R
Postal address: 2 - 3 Prospect Road
Postal town: Dublin
Country: Ireland 🇮🇪
Phone: +353 862526282 📞
E-mail: ekeller@bytek.ie 📧
Country: Dublin 🏙️
Total value of the procurement: 650 000 EUR 💰
Information about tenders
Number of tenders received: 2

Complementary information
Review body
Information about review deadlines:

The framework is covered by the Remedies Directive and the relevant standstill period applied at time of notification.

Source: OJS 2021/S 245-645183 (2021-12-14)

Modification of a contract/concession during its term (2023-08-23)
Object
Scope of the procurement
Total value of the procurement: 650 000 EUR 💰
Notice metadata
Document type: Modification of a contract/concession during its term

Procedure
Award criteria
Not applicable

Reference
Dates
Date dispatched: 2023-08-23 📅
Publication date: 2023-08-28 📅
Identifiers
Notice number: 2023/S 164-517211
Refers to notice: 2021/S 245-645183

Object
Scope of the procurement
Short description:

Single Party Framework for the Supply, Installation and Maintenance of Audio Visual Equipment and Related Items to: a) facilitate a blended learning environment in certain of our colleges and centres, and b) to provide for the current and future AV of all CDETB facilities. The restricted procedure (accelerated) is being used for this procurement competition.

Place of performance
Main site or place of performance: Dublin Ireland

Award of contract
Postal address: 2 - 3 Prospect Road, Glasnevin
Postal code: D09 KV52
Internet address: www.bytek.ie 🌏
Total value of the procurement: 650 000 EUR 💰
Source: OJS 2023/S 164-517211 (2023-08-23)

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