Single Party Framework for the Provision of an Integrity Security System including CCTV Installation and Maintenance Services in Irish Racecourse Stable Yards on behalf of the Irish Horseracing

Horse Racing Ireland (HRI) on behalf of the Irish Horseracing Regulatory Board

The Irish Horseracing Regulatory Board (IHRB) is the contracting authority. The IHRB is a company limited by guarantee set up by the Turf Club (established 1790) and Irish National Hunt Steeplechase Committee (the INHSC) (established 1866) as the Regulatory Body for horseracing in Ireland. The Turf Club and the INHSC are the organisations that for over 200 years have been responsible for the integrity and the reputation of Irish racing both in Ireland and internationally.
The IHRB is now seeking tender responses from suitably qualified service providers to install high quality, Integrity Security Camera System to stable yards at racecourses in Ireland. Please refer to the attached documents for a detailed specification.

Deadline

The time limit for receipt of tenders was 2021-06-09. The procurement was published on 2021-05-04.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

• Mongey Communications

Who?

• Horse Racing Ireland (HRI) on behalf of the Irish Horseracing Regulatory Board

What?

Where?

• Éire/Ireland

Procurement history

Date	Document
2021-05-04	Contract notice
2021-06-02	Additional information
2022-05-10	Contract award notice

Contract notice (2021-05-04)
Object
Scope of the procurement
Title: Surveillance and security systems and devices
Reference number: Integrity Security System
Short description:

The Irish Horseracing Regulatory Board (IHRB) is the contracting authority. The IHRB is a company limited by guarantee set up by the Turf Club (established 1790) and Irish National Hunt Steeplechase Committee (the INHSC) (established 1866) as the Regulatory Body for horseracing in Ireland. The Turf Club and the INHSC are the organisations that for over 200 years have been responsible for the integrity and the reputation of Irish racing both in Ireland and internationally. The IHRB is now seeking tender responses from suitably qualified service providers to install high quality, Integrity Security Camera System to stable yards at racecourses in Ireland. Please refer to the attached documents for a detailed specification.

Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Supplies
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Surveillance and security systems and devices 📦
Additional CPV: Closed-circuit surveillance system 📦
Place of performance
NUTS region: Éire/Ireland 🏙️

Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Body governed by public law
Awarding authority name: Horse Racing Ireland (HRI) on behalf of the Irish Horseracing Regulatory Board
Postal address: Ballymany
Postal code: The Curragh
Postal town: Co. Kildare
Contact
Internet address: http://ihrb.ie 🌏
E-mail: sbarthel@hri.ie 📧
Phone: +353 45455662 📞
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=188055&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=188055&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2021-05-04 📅
Submission deadline: 2021-06-09 📅
Publication date: 2021-05-07 📅
Identifiers
Notice number: 2021/S 089-228172
OJ-S issue: 89
Additional information

1) Interested parties must register their interest on the eTenders website (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties. 2) This is the sole call for competition for this service. 3) The contracting authority will not be responsible for any costs, charges or expenses incurred by tenderers. 4) Establishment of the contract will be subject to the approval of the competent authorities. 5) It will be a condition of establishment that tenderers and all subcontractors are fully tax compliant as part of their application for participation in the competition. 6) If for any reason it is not possible for the successful tenderer to deliver the contract following the conclusion of this competitive process, the contracting authority reserves the right to invite the next highest scoring tenderer to join the contract as appropriate. This shall be without prejudice to the right of the contracting authority to cancel this competitive process and/or initiate a new contract award procedure at its sole discretion. 7) At its absolute discretion, the contracting authority may elect to terminate this procurement process or the framework agreement at any time. 8) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases, it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended. 9) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of tender submissions with missing or incomplete information. Therefore, tenderers are advised to ensure that they return fully completed submissions in order to avoid the risk of elimination from the competition.

Additional information

1) Interested parties must register their interest on the eTenders website (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties.

2) This is the sole call for competition for this service.

3) The contracting authority will not be responsible for any costs, charges or expenses incurred by tenderers.

4) Establishment of the contract will be subject to the approval of the competent authorities.

5) It will be a condition of establishment that tenderers and all subcontractors are fully tax compliant as part of their application for participation in the competition.

6) If for any reason it is not possible for the successful tenderer to deliver the contract following the conclusion of this competitive process, the contracting authority reserves the right to invite the next highest scoring tenderer to join the contract as appropriate. This shall be without prejudice to the right of the contracting authority to cancel this competitive process and/or initiate a new contract award procedure at its sole discretion.

7) At its absolute discretion, the contracting authority may elect to terminate this procurement process or the framework agreement at any time.

8) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases, it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended.

9) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of tender submissions with missing or incomplete information. Therefore, tenderers are advised to ensure that they return fully completed submissions in order to avoid the risk of elimination from the competition.

Object
Scope of the procurement
Short description:

Estimated total value: 500 000 EUR 💰
Short description:

The IHRB is now seeking tender responses from suitably qualified service providers to install high quality, Integrity Security Camera System to stable yards at racecourses in Ireland. The offered solutions must include a remote camera reviewing solution located at the IHRB premises for video content generated during racing days and portable viewing devices for the on course security staff. The tenderer is invited to propose innovative solutions to meet the requirements in term of technology and backhauling video content. The contracting authority is open to consider deployment options around items such as the use of local recording equipment, networking systems and cloud-based storage systems. The cameras will be limited to public areas of the stable yards. This document provides an outline of the key objectives and requirements that should be considered in the response. Please refer to the attached documents for a detailed specification

Estimated value excluding VAT: 500 000 EUR 💰
Duration: 48 months
Description of options: Please refer to the attached tender documents.
Place of performance
Main site or place of performance: IRELAND.

Procedure
Legal basis: 32014L0024
Time of receipt of tenders: 12:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Tender validity period: 2022-06-09 📅
Tender opening date: 2021-06-09 📅
Tender opening time: 12:00

Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Sarah Barthel
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/330 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=188055&B=ETENDERS_SIMPLE 🌏

Reference
Additional information

2) This is the sole call for competition for this service.

3) The contracting authority will not be responsible for any costs, charges or expenses incurred by tenderers.

4) Establishment of the contract will be subject to the approval of the competent authorities.

5) It will be a condition of establishment that tenderers and all subcontractors are fully tax compliant as part of their application for participation in the competition.

6) If for any reason it is not possible for the successful tenderer to deliver the contract following the conclusion of this competitive process, the contracting authority reserves the right to invite the next highest scoring tenderer to join the contract as appropriate. This shall be without prejudice to the right of the contracting authority to cancel this competitive process and/or initiate a new contract award procedure at its sole discretion.

7) At its absolute discretion, the contracting authority may elect to terminate this procurement process or the framework agreement at any time.

8) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases, it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended.

9) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of tender submissions with missing or incomplete information. Therefore, tenderers are advised to ensure that they return fully completed submissions in order to avoid the risk of elimination from the competition.

Complementary information
Review body
Name: The High Court
Postal address: Four Court, Inns Quay
Postal town: Dublin
Country: Ireland 🇮🇪
Phone: +353 18886000 📞
E-mail: highcourtcentraloffice@courts.ie 📧
Internet address: http://www.courts.ie 🌏
Information about review deadlines:

Statutory Instrument No 130 of 2010 (the Irish Remedies Regulations) provides that review procedures are available in the High Court to a person who has or has had an interest in obtaining the contract (including the reviewable public contract) and alleges that he or she has been harmed or is at risk of being harmed by an infringement of the law in relation to the reviewable public contract.

Body responsible for mediation procedures
Name: Please consult your legal advisor
Postal town: Ireland
Service from which information about the review procedure may be obtained
Same as: Body responsible for mediation procedures
Source: OJS 2021/S 089-228172 (2021-05-04)

Additional information (2021-06-02)
Object
Notice metadata
Document type: Additional information
Common procurement vocabulary (CPV)
Code: Video-surveillance system 📦

Reference
Dates
Date dispatched: 2021-06-02 📅
Submission deadline: 2021-06-21 📅
Publication date: 2021-06-07 📅
Identifiers
Notice number: 2021/S 108-284811
Refers to notice: 2021/S 089-228172
OJ-S issue: 108
Source: OJS 2021/S 108-284811 (2021-06-02)

Contract award notice (2022-05-10)
Object
Scope of the procurement
Short description:

The Irish Horseracing Regulatory Board (IHRB) is the contracting authority. The IHRB is a company limited by guarantee set up by the Turf Club (established 1790) and Irish National Hunt Steeplechase Committee (the INHSC) (established 1866) as the Regulatory Body for horseracing in Ireland. The Turf Club and the INHSC are the organisations that for over 200 years have been responsible for the integrity and the reputation of Irish racing both in Ireland and internationally. The IHRB is now seeking tender responses from suitably qualified service providers to install high quality, Integrity Security Camera System to stable yards at racecourses in Ireland. Please refer to the attached documents for a detailed specification

Total value of the procurement: 1 477 000 EUR 💰
Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Contracting authority
Identity
Postal town: Co Kildare

Reference
Dates
Date dispatched: 2022-05-10 📅
Publication date: 2022-05-13 📅
Identifiers
Notice number: 2022/S 093-254420
OJ-S issue: 93

Object
Scope of the procurement
Short description:

The IHRB is now seeking tender responses from suitably qualified service providers to install high quality, Integrity Security Camera System to stable yards at racecourses in Ireland.…

… Please refer to the attached documents for a detailed specification

… The offered solutions must include a remote camera reviewing solution located at the IHRB premises for video content generated during racing days and portable viewing devices for the on course security staff. The tenderer is invited to propose innovative solutions to meet the requirements in term of technology and backhauling video content. The contracting authority is open to consider deployment options around items such as the use of local recording equipment, networking systems and cloud-based storage systems. The cameras will be limited to public areas of the stable yards. This document provides an outline of the key objectives and requirements that should be considered in the response. Please refer to the attached documents for a detailed specification

Description of options: Please refer to the attached tender documents
Place of performance
Main site or place of performance: Ireland

Procedure
Award criteria
Quality criterion (name): A1 Installation and Operational Requirements
Quality criterion (weighting): 4
Quality criterion (name): A2 Camera Specifications
Quality criterion (weighting): 6
Quality criterion (name): A3 Camera - Increased Specifications
Quality criterion (weighting): 1
Quality criterion (name): A4 File Transfer to Storage
Quality criterion (weighting): 5
Quality criterion (name): A5 Access to File Storage Solution
Quality criterion (weighting): 2
Quality criterion (name): A6 Archive Solution
Quality criterion (weighting): 8
Quality criterion (name): A7 Access to Archival Storage
Quality criterion (weighting): 7
Quality criterion (name): A8 Feeds - Access and Equipment
A9 Innovative concepts
B1 Resource Allocation and Installation Schedule
Quality criterion (weighting): 3
Quality criterion (name): B2 Effective Communications
C Contract Management Methodology and Warranty
E1 Spares Holding and turnaround Time
E2 Testing and Training
E3 Documentation
F Health and Safety
Price (weighting): 35

Award of contract
Date of contract conclusion: 2022-03-29 📅
Name: Mongey Communications
National registration number: 8217711N
Postal address: Unit Y, M7 Business Park
Postal town: Naas
Postal code: Newhall
Country: Ireland 🇮🇪
Phone: +353 45897450 📞
E-mail: internal2@mongey.ie 📧
Internet address: http://www.mongey.ie 🌏
Total value of the procurement: 1 477 000 EUR 💰
Information about tenders
Number of tenders received: 11

Contracting authority
Contact
Contact point: Sarah Barthel
Source: OJS 2022/S 093-254420 (2022-05-10)

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