Single Party Framework Agreement for the Provision of Security Services and Installation of a Security System to HRI Racecourses

Horse Racing Ireland (HRI)

Horse Racing Ireland (HRI) was formally established by the Horse and Greyhound Racing Act 2001. Its mission is to develop and promote Ireland as a world centre of excellence for horse racing and breeding. Subsidiaries of HRI include:
• Tote Ireland Ltd;
• HRI Racecourses Ltd; and Irish Thoroughbred Marketing Ltd;
• HRI Racecourses Ltd owns and operates Leopardstown, Fairyhouse, Navan and Tipperary Racecourses and Leopardstown Golf Course. Cork Racecourse Mallow Limited and Curragh Racecourse Ltd while not subsidiaries of Horse Racing Ireland, are closely affiliated with HRI Racecourses Ltd. The contracting authority reserves the right to use the contract for any other business venture falling under its remit.
HRI Racecourses requires the provision of a comprehensive security service at its racecourses.
Please refer to the attached questionnaire for specification.

Deadline

The time limit for receipt of tenders was 2021-08-26. The procurement was published on 2021-07-27.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

Who? What? Where?
Procurement history
Date Document
2021-07-27 Contract notice
2023-10-26 Contract award notice
Contract notice (2021-07-27)
Object
Scope of the procurement
Title: Security services
Reference number: Security Services
Short description:
Horse Racing Ireland (HRI) was formally established by the Horse and Greyhound Racing Act 2001. Its mission is to develop and promote Ireland as a world centre of excellence for horse racing and breeding. Subsidiaries of HRI include: • Tote Ireland Ltd; • HRI Racecourses Ltd; and Irish Thoroughbred Marketing Ltd; • HRI Racecourses Ltd owns and operates Leopardstown, Fairyhouse, Navan and Tipperary Racecourses and Leopardstown Golf Course. Cork Racecourse Mallow Limited and Curragh Racecourse Ltd while not subsidiaries of Horse Racing Ireland, are closely affiliated with HRI Racecourses Ltd. The contracting authority reserves the right to use the contract for any other business venture falling under its remit. HRI Racecourses requires the provision of a comprehensive security service at its racecourses. Please refer to the attached questionnaire for specification.
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Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Security services 📦
Additional CPV: Surveillance and security systems and devices 📦
Place of performance
NUTS region: Éire/Ireland 🏙️

Procedure
Procedure type: Restricted procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Body governed by public law
Awarding authority name: Horse Racing Ireland (HRI)
Postal address: Ballymany
Postal code: The Curragh
Postal town: Co. Kildare
Contact
Internet address: http://www.hri-ras.ie/ 🌏
E-mail: sbarthel@hri.ie 📧
Phone: +353 45455662 📞
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=194372&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=194372&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2021-07-27 📅
Submission deadline: 2021-08-26 📅
Publication date: 2021-07-30 📅
Identifiers
Notice number: 2021/S 146-387783
OJ-S issue: 146
Additional information
1) Interested parties must register their interest on the eTenders website (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie)only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed(or not relayed) via third parties; 2) This is the sole call for competition for this service; 3) The contracting authority will not be responsible for any costs, charges or expenses incurred by tenderers; 4) Establishment of the framework will be subject to the approval of the competent authorities; 5) It will be a condition of establishment that candidates and all subcontractors are fully tax compliant as part of their application for participation in the competition; 6) If for any reason it is not possible for the successful tenderer to deliver the contract following the conclusion of this competitive process, the contracting authority reserves the right to invite the next highest scoring tenderer to join the contract as appropriate. This shall be without prejudice to the right of the contracting authority to cancel this competitive process and/or initiate a new contract award procedure at its sole discretion; 7) At its absolute discretion, the contracting authority may elect to terminate this procurement process or the contract any time; 8) Please note in relation to all documents, that where reference is made to a particular standard, make, source,process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended; 9) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of tender submissions with missing or incomplete information. Therefore, tenderers are advised to ensure that they return fully completed submissions in order to avoid the risk of elimination from the competition.
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Object
Scope of the procurement
Short description:
Horse Racing Ireland (HRI) was formally established by the Horse and Greyhound Racing Act 2001. Its mission is to develop and promote Ireland as a world centre of excellence for horse racing and breeding. Subsidiaries of HRI include:
• Tote Ireland Ltd;
• HRI Racecourses Ltd; and Irish Thoroughbred Marketing Ltd;
• HRI Racecourses Ltd owns and operates Leopardstown, Fairyhouse, Navan and Tipperary Racecourses and Leopardstown Golf Course. Cork Racecourse Mallow Limited and Curragh Racecourse Ltd while not subsidiaries of Horse Racing Ireland, are closely affiliated with HRI Racecourses Ltd. The contracting authority reserves the right to use the contract for any other business venture falling under its remit.
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HRI Racecourses requires the provision of a comprehensive security service at its racecourses.
Please refer to the attached questionnaire for specification.
Estimated total value: 1 200 000 EUR 💰
Short description:
Horse Racing Ireland (HRI) was formally established by the Horse and Greyhound Racing Act 2001. Its mission is to develop and promote Ireland as a world centre of excellence for horse racing and breeding. Its primary functions include the development and promotion of the Irish horseracing industry, the development of authorised racecourses, the administration of prize-money at race fixtures and the control of the operation of authorised bookmakers. Subsidiaries of HRI include
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• HRI Racecourses Ltd owns and operates Leopardstown, Fairyhouse, Navan and Tipperary Racecourses and Leopardstown Golf Course. Cork Racecourse Mallow Limited and Curragh Racecourse Ltd while not subsidiaries of Horse Racing Ireland, are closely affiliated with HRI Racecourses Ltd. The Contracting Authority reserves the right to use the contract for any other business venture falling under its remit.
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Initially the services for event day and non-event day security services will only be drawn down by Leopardstown and Fairyhouse racecourse. While a new security system will initially be required by Leopardstown Racecourse only. However, it is anticipated that Fairyhouse Racecourse will draw down a security system at a later stage. However, there is no guarantee of any spend at this stage.
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Estimated value excluding VAT: 1 200 000 EUR 💰
Duration: 72 months
Description of renewals:
This framework agreement will have a maximum potential duration of six (6) years. In the first instance, it is anticipated that a contract of two (2) years duration with an option to extend on an annual basis up to a maximum of six (6) years will be awarded to the successful tenderer emerging from this competitive process.
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Place of performance
Main site or place of performance: Ireland.

Procedure
Legal basis: 32014L0024
Minimum number of candidates: 5
Maximum number of candidates: 7
Objective criteria for choosing the limited number of candidates: Please refer to the attached questionnaire.
Justification for the framework agreement:
Candidates should be aware that the services sought fall within Annex XIV of Directive 2014/24/EU on public procurement. The Contracting Authority will employ a procedure analogous to the restricted procedure in Directive 2014/24/EU but with some modifications. Please refer to the attached questionnaire.
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Justification for framework agreement duration over four years:
Candidates should be aware that the services sought fall within Annex XIV of Directive 2014/24/EU on public procurement. The Contracting Authority will employ a procedure analogous to the restricted procedure in Directive 2014/24/EU but with some modifications. Please refer to the attached questionnaire.
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Time of receipt of tenders: 12:00
Date of dispatch of invitations: 2021-10-15 📅
Languages in which tenders or requests to participate may be submitted: English 🗣️
Tender validity period: 12 months

Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Sarah Barthel
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/330 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=194372&B=ETENDERS_SIMPLE 🌏

Reference
Additional information
Estimated timing for further notices: 6 years.
1) Interested parties must register their interest on the eTenders website (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie)only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed(or not relayed) via third parties;
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2) This is the sole call for competition for this service;
3) The contracting authority will not be responsible for any costs, charges or expenses incurred by tenderers;
4) Establishment of the framework will be subject to the approval of the competent authorities;
5) It will be a condition of establishment that candidates and all subcontractors are fully tax compliant as part of their application for participation in the competition;
6) If for any reason it is not possible for the successful tenderer to deliver the contract following the conclusion of this competitive process, the contracting authority reserves the right to invite the next highest scoring tenderer to join the contract as appropriate. This shall be without prejudice to the right of the contracting authority to cancel this competitive process and/or initiate a new contract award procedure at its sole discretion;
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7) At its absolute discretion, the contracting authority may elect to terminate this procurement process or the contract any time;
8) Please note in relation to all documents, that where reference is made to a particular standard, make, source,process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended;
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9) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of tender submissions with missing or incomplete information. Therefore, tenderers are advised to ensure that they return fully completed submissions in order to avoid the risk of elimination from the competition.
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Complementary information
Review body
Name: The High Court
Postal address: Four Court, Inns Quay
Postal town: Dublin
Country: Ireland 🇮🇪
Phone: +353 18886000 📞
E-mail: highcourtcentraloffice@courts.ie 📧
Internet address: http://www.courts.ie 🌏
Information about review deadlines:
Statutory Instrument No 130 of 2010 (the Irish Remedies Regulations) provides that review procedures are available in the High Court to a person who has or has had an interest in obtaining the contract (including the reviewable public contract) and alleges that he or she has been harmed or is at risk of being harmed by an infringement of the law in relation to the reviewable public contract.
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Body responsible for mediation procedures
Name: Please consult your legal advisor
Service from which information about the review procedure may be obtained
Same as: Body responsible for mediation procedures
Source: OJS 2021/S 146-387783 (2021-07-27)
Contract award notice (2023-10-26)
Object
Scope of the procurement
Short description:
Horse Racing Ireland (HRI) was formally established by the Horse and Greyhound Racing Act 2001. Its mission is to develop and promote Ireland as a world centre of excellence for horse racing and breeding. Subsidiaries of HRI include Tote Ireland Ltd., HRI Racecourses Ltd., and Irish Thoroughbred Marketing Ltd. HRI Racecourses Ltd. owns and operates Leopardstown, Fairyhouse, Navan and Tipperary Racecourses and Leopardstown Golf Course. Cork Racecourse Mallow Limited and Curragh Racecourse Limited while not subsidiaries of Horse Racing Ireland, are closely affiliated with HRI Racecourses Ltd. The Contracting Authority reserves the right to use the contract for any other business venture falling under its remit. HRI Racecourses requires the provision of a comprehensive security service at its racecourses. Please refer to the attached questionnaire for specification.
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Total value of the procurement: 1 200 000 EUR 💰
Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Contracting authority
Identity
Postal town: Co Kildare

Reference
Dates
Date dispatched: 2023-10-26 📅
Publication date: 2023-10-31 📅
Identifiers
Notice number: 2023/S 210-664921
Refers to notice: 2021/S 146-387783
OJ-S issue: 210
Additional information
1) Interested parties must register their interest on the eTenders website (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie)only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed(or not relayed) via third parties. 2) This is the sole call for competition for this service. 3) The contracting authority will not be responsible for any costs, charges or expenses incurred by tenderers. 4) Establishment of the framework will be subject to the approval of the competent authorities. 5) It will be a condition of establishment that candidates and all subcontractors are fully tax compliant as part of their application for participation in the competition. 6) If for any reason it is not possible for the successful tenderer to deliver the contract following the conclusion of this competitive process, the contracting authority reserves the right to invite the next highest scoring tenderer to join the contract as appropriate. This shall be without prejudice to the right of the contracting authority to cancel this competitive process and/or initiate a new contract award procedure at its sole discretion. 7) At its absolute discretion, the contracting authority may elect to terminate this procurement process or the contract any time. 8) Please note in relation to all documents, that where reference is made to a particular standard, make, source,process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended. 9) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of tender submissions with missing or incomplete information. Therefore, tenderers are advised to ensure that they return fully completed submissions in order to avoid the risk of elimination from the competition.
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Object
Scope of the procurement
Short description:
Horse Racing Ireland (HRI) was formally established by the Horse and Greyhound Racing Act 2001. Its mission is to develop and promote Ireland as a world centre of excellence for horse racing and breeding.…
… Subsidiaries of HRI include Tote Ireland Ltd., HRI Racecourses Ltd., and Irish Thoroughbred Marketing Ltd. HRI Racecourses Ltd. owns and operates Leopardstown, Fairyhouse, Navan and Tipperary Racecourses and Leopardstown Golf Course. Cork Racecourse Mallow Limited and Curragh Racecourse Limited while not subsidiaries of Horse Racing Ireland, are closely affiliated with HRI Racecourses Ltd. The Contracting Authority reserves the right to use the contract for any other business venture falling under its remit.
… Its primary functions include the development and promotion of the Irish horseracing industry, the development of authorised racecourses, the administration of prize-money at race fixtures and the control of the operation of authorised bookmakers. Subsidiaries of HRI include Tote Ireland Ltd., HRI Racecourses Ltd., and Irish Thoroughbred Marketing Ltd. HRI Racecourses Ltd. owns and operates Leopardstown, Fairyhouse, Navan and Tipperary Racecourses and Leopardstown Golf Course. Cork Racecourse Mallow Limited and Curragh Racecourse Limited while not subsidiaries of Horse Racing Ireland, are closely affiliated with HRI Racecourses Ltd. The Contracting Authority reserves the right to use the contract for any other business venture falling under its remit.
Place of performance
Main site or place of performance: Ireland

Procedure
Award criteria
Quality criterion (name): Proposed Methodology for the Delivery of the Service
Quality criterion (weighting): 15
Quality criterion (name): Technical quality of proposed security system
Quality criterion (weighting): 10
Quality criterion (name): Process of Supervision Proposed
Quality criterion (weighting): 5
Quality criterion (name): Proposed Contract Management Methodology
Innovation and value add
Price (weighting): 60

Award of contract
Date of contract conclusion: 2022-04-21 📅
Name: Manguard Plus Limited
National registration number: IE169545V
Postal address: Manguard Plus Ltd , W7F Tougher's Business Park,
Postal town: Newbridge
Postal code: Kildare
Country: Ireland 🇮🇪
Phone: +353 879224195 📞
E-mail: garrybergin@manguardplus.com 📧
Internet address: http://www.manguardplus.ie 🌏
Total value of the procurement: 1 200 000 EUR 💰
Information about tenders
Number of tenders received: 1

Contracting authority
Contact
Contact point: Sarah Barthel

Reference
Additional information
1) Interested parties must register their interest on the eTenders website (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie)only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed(or not relayed) via third parties.
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2) This is the sole call for competition for this service.
3) The contracting authority will not be responsible for any costs, charges or expenses incurred by tenderers.
4) Establishment of the framework will be subject to the approval of the competent authorities.
5) It will be a condition of establishment that candidates and all subcontractors are fully tax compliant as part of their application for participation in the competition.
6) If for any reason it is not possible for the successful tenderer to deliver the contract following the conclusion of this competitive process, the contracting authority reserves the right to invite the next highest scoring tenderer to join the contract as appropriate. This shall be without prejudice to the right of the contracting authority to cancel this competitive process and/or initiate a new contract award procedure at its sole discretion.
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7) At its absolute discretion, the contracting authority may elect to terminate this procurement process or the contract any time.
8) Please note in relation to all documents, that where reference is made to a particular standard, make, source,process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended.
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Source: OJS 2023/S 210-664921 (2023-10-26)
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