Single-Party Framework Agreement for the Provision of Outsourced Internal Audit Services

Horse Racing Ireland (HRI)

The contracting authority intends to establish a framework agreement with a suitably qualified and experienced economic operator for the provision of internal audit services. The successful tenderer should have extensive experience in the provision of internal audit services to bodies governed by the Code of Practice for the Governance of State Bodies.

Deadline

The time limit for receipt of tenders was 2021-08-09. The procurement was published on 2021-07-02.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

• Mazars

Who?

• Horse Racing Ireland (HRI)

What?

• Auditing services › Internal audit services
• Auditing services › Statutory audit services

Where?

• Éire/Ireland

Procurement history

Date	Document
2021-07-02	Contract notice
2021-10-29	Contract award notice

Contract notice (2021-07-02)
Object
Scope of the procurement
Title: Internal audit services
Short description:

Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Internal audit services 📦
Additional CPV: Auditing services 📦
Place of performance
NUTS region: Éire/Ireland 🏙️

Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Body governed by public law
Awarding authority name: Horse Racing Ireland (HRI)
Postal address: Ballymany
Postal code: The Curragh
Postal town: Co. Kildare
Contact
Internet address: http://www.hri.ie 🌏
E-mail: dparker@hri.ie 📧
Phone: +353 45455455 📞
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=192600&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=192600&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2021-07-02 📅
Submission deadline: 2021-08-09 📅
Publication date: 2021-07-07 📅
Identifiers
Notice number: 2021/S 129-342786
OJ-S issue: 129
Additional information

1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed(or not relayed) via third parties. 2) This is the sole call for competition for this service. 3) The contracting authority will not be responsible for any costs, charges or expenses incurred by tenderers. 4) Establishment of the contract will be subject to the approval of the competent authorities. 5) It will be a condition of establishment that candidates and all sub-contractors are fully tax compliant as part of their application for participation in the competition. 6) If for any reason it is not possible for the successful tenderer to deliver the contract following the conclusion of this competitive process, the contracting authority reserves the right to invite the next highest scoring tenderer to join the contract as appropriate. This shall be without prejudice to the right of the contracting authority to cancel this competitive process and/or initiate a new contract award procedure at its sole discretion. 7) At its absolute discretion, the contracting authority may elect to terminate this procurement process or the contract any time. 8) Please note in relation to all documents, that where reference is made to a particular standard, make, source,process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended. 9) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of tender submissions with missing or incomplete information. Therefore, tenderers are advised to ensure that they return Fully completed submissions in order to avoid the risk of elimination from the competition.

Additional information

1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed(or not relayed) via third parties.

2) This is the sole call for competition for this service.

3) The contracting authority will not be responsible for any costs, charges or expenses incurred by tenderers.

4) Establishment of the contract will be subject to the approval of the competent authorities.

5) It will be a condition of establishment that candidates and all sub-contractors are fully tax compliant as part of their application for participation in the competition.

6) If for any reason it is not possible for the successful tenderer to deliver the contract following the conclusion of this competitive process, the contracting authority reserves the right to invite the next highest scoring tenderer to join the contract as appropriate. This shall be without prejudice to the right of the contracting authority to cancel this competitive process and/or initiate a new contract award procedure at its sole discretion.

7) At its absolute discretion, the contracting authority may elect to terminate this procurement process or the contract any time.

8) Please note in relation to all documents, that where reference is made to a particular standard, make, source,process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended.

9) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of tender submissions with missing or incomplete information. Therefore, tenderers are advised to ensure that they return Fully completed submissions in order to avoid the risk of elimination from the competition.

Object
Scope of the procurement
Estimated total value: 240 000 EUR 💰
Estimated value excluding VAT: 240 000 EUR 💰
Duration: 48 months
Description of renewals:

Frameworks will be awarded for an initial period of approximately 2 years. It is envisioned that any and all extensions awarded will be for a period of at least one year; however, the precise duration of any extension will depend upon the nature of HRI’s requirements at that point in time. The maximum potential duration of the framework is four (4) years.

Procedure
Legal basis: 32014L0024
Time of receipt of tenders: 12:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Irish 🗣️
Tender validity period: 12 months
Tender opening date: 2021-08-09 📅
Tender opening time: 12:00

Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Diarmuid Parker
Internet address: www.hri.ie 🌏
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/330 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=192600&B=ETENDERS_SIMPLE 🌏

Reference
Additional information

2) This is the sole call for competition for this service.

3) The contracting authority will not be responsible for any costs, charges or expenses incurred by tenderers.

4) Establishment of the contract will be subject to the approval of the competent authorities.

5) It will be a condition of establishment that candidates and all sub-contractors are fully tax compliant as part of their application for participation in the competition.

6) If for any reason it is not possible for the successful tenderer to deliver the contract following the conclusion of this competitive process, the contracting authority reserves the right to invite the next highest scoring tenderer to join the contract as appropriate. This shall be without prejudice to the right of the contracting authority to cancel this competitive process and/or initiate a new contract award procedure at its sole discretion.

7) At its absolute discretion, the contracting authority may elect to terminate this procurement process or the contract any time.

8) Please note in relation to all documents, that where reference is made to a particular standard, make, source,process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended.

9) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of tender submissions with missing or incomplete information. Therefore, tenderers are advised to ensure that they return Fully completed submissions in order to avoid the risk of elimination from the competition.

Complementary information
Review body
Name: The High Court
Postal address: Four Court, Inns Quay
Postal town: Dublin
Country: Ireland 🇮🇪
E-mail: highcourtcentraloffice@courts.ie 📧
Information about review deadlines:

Statutory Instrument No 130 of 2010 (the Irish Remedies Regulations) provides that review procedures are available in the High Court to a person who has or has had an interest in obtaining the framework agreement(including the reviewable public contract) and alleges that he or she has been harmed or is at risk of being harmed by an infringement of the law in relation to that framework agreement and reviewable public contract.

Source: OJS 2021/S 129-342786 (2021-07-02)

Contract award notice (2021-10-29)
Object
Scope of the procurement
Short description: Provision of Internal Audit Services.
Total value of the procurement: 250 000 EUR 💰
Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Contracting authority
Identity
Postal town: Co Kildare

Reference
Dates
Date dispatched: 2021-10-29 📅
Publication date: 2021-11-03 📅
Identifiers
Notice number: 2021/S 213-562684
Refers to notice: 2021/S 129-342786
OJ-S issue: 213

Procedure
Award criteria
Quality criterion (name): Proposed Methodology and Understanding of HRI’s Requirements
Quality criterion (weighting): 25%
Quality criterion (name): Technical Merit and Balance of the Resources Proposed Offered and Reliability and Continuity of Service
Quality criterion (weighting): 30%
Quality criterion (name): Contract Management Methodology
Quality criterion (weighting): 10%
Quality criterion (name): Value Added Services
Quality criterion (weighting): 5%
Cost criterion (name): Ultimate Cost
Cost criterion (weighting): 30%

Award of contract
Date of contract conclusion: 2021-10-27 📅
Name: Mazars
Postal address: Harcourt Centre, Block 3, Harcourt Road
Postal town: Dublin
Postal code: 2
Country: Ireland 🇮🇪
E-mail: cmouton@mazars.ie 📧
Internet address: https://www.mazars.ie/ 🌏
Total value of the procurement: 250 000 EUR 💰
Information about tenders
Number of tenders received: 3
Source: OJS 2021/S 213-562684 (2021-10-29)

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