Single Party Framework Agreement for the Provision of a Dog Shelter Service

Dublin City Council

Deadline

The time limit for receipt of tenders was 2021-05-21. The procurement was published on 2021-04-16.

Who?

• Dublin City Council

What?

Where?

• Eastern and Midland › Dublin

Procurement history

Date	Document
2021-04-16	Contract notice
2021-07-08	Contract award notice

Contract notice (2021-04-16)
Object
Scope of the procurement
Title: Animal husbandry services
Reference number: 188482
Short description:

Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Animal husbandry services 📦
Additional CPV: Dog kennel services 📦
Place of performance
NUTS region: Dublin 🏙️

Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Regional or local authority
Awarding authority name: Dublin City Council
Postal address: Civic Offices, Wood Quay
Postal town: Dublin 8
Contact
Internet address: http://www.dublincity.ie/ 🌏
E-mail: pat.teehan@dublincity.ie 📧
Phone: +353 2226345 📞
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=186971&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=186971&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2021-04-16 📅
Submission deadline: 2021-05-21 📅
Publication date: 2021-04-21 📅
Identifiers
Notice number: 2021/S 077-197595
OJ-S issue: 77
Additional information

1) Dublin City Council is subject to the provisions of the Freedom of Information Act (FOI) 2014. If you consider that any of the information supplied by you is either commercially sensitive or confidential in nature, this should be highlighted and the reasons for the sensitivity specified. In such cases, the relevant material, will in response to the FOI request; be examined in the light of the exemptions provided for in the Acts; 2) It will be a condition for the award of any contract by Dublin City Council that the successful tenderer and all sub-contractors (if applicable) produce a valid Tax Clearance Certificate from the Revenue Commissioners in compliance with Circular (43) 2006 (or as amended) and that the certificate will be maintained for the duration of the contract and will be on a 12-month basis. In the case of a non-resident tenderer, a statement of suitability from the Revenue Commissioners will be required; 3) Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications; 4) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended; 5) Please note also that all information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. Dublin City Council will not accept responsibility for information relayed (or not relayed) via third parties; 6) The framework agreement is primarily for use by the animal welfare unit, housing department but may also be extended for use by other divisions of Dublin City Council as requirements arise; 7) Emailed/faxed/late tenders will not be accepted. Tenders may be submitted in English or in the Irish language; 8) All queries regarding this tender must be submitted through the etenders messaging facility, RFT ID 188482. Queries must be in question format. Responses will be circulated to those candidates/tenderers that have registered an interest in this notice on the Irish Government procurement opportunities portal www.etenders.gov.ie. The details of the party making the query will not be disclosed when circulating the response. All queries must be submitted by 11 May 2021 to enable issue of responses to all interested parties; 9) Please note that where documents are made available in both PDF and Word format, in the event that there is any discrepancy between the documents, the PDF version will take precedence.

Additional information

1) Dublin City Council is subject to the provisions of the Freedom of Information Act (FOI) 2014. If you consider that any of the information supplied by you is either commercially sensitive or confidential in nature, this should be highlighted and the reasons for the sensitivity specified. In such cases, the relevant material, will in response to the FOI request; be examined in the light of the exemptions provided for in the Acts;

2) It will be a condition for the award of any contract by Dublin City Council that the successful tenderer and all sub-contractors (if applicable) produce a valid Tax Clearance Certificate from the Revenue Commissioners in compliance with Circular (43) 2006 (or as amended) and that the certificate will be maintained for the duration of the contract and will be on a 12-month basis. In the case of a non-resident tenderer, a statement of suitability from the Revenue Commissioners will be required;

3) Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications;

4) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended;

5) Please note also that all information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. Dublin City Council will not accept responsibility for information relayed (or not relayed) via third parties;

6) The framework agreement is primarily for use by the animal welfare unit, housing department but may also be extended for use by other divisions of Dublin City Council as requirements arise;

7) Emailed/faxed/late tenders will not be accepted. Tenders may be submitted in English or in the Irish language;

8) All queries regarding this tender must be submitted through the etenders messaging facility, RFT ID 188482. Queries must be in question format. Responses will be circulated to those candidates/tenderers that have registered an interest in this notice on the Irish Government procurement opportunities portal www.etenders.gov.ie. The details of the party making the query will not be disclosed when circulating the response. All queries must be submitted by 11 May 2021 to enable issue of responses to all interested parties;

9) Please note that where documents are made available in both PDF and Word format, in the event that there is any discrepancy between the documents, the PDF version will take precedence.

Object
Scope of the procurement
Estimated total value: 1 600 000 EUR 💰
Short description:

Dublin City Council invite tenders from competent and experienced persons and/or organisations to provide a secure dog shelter service to Dublin City Council. Dublin City Council is seeking to establish a single party framework for the provision of a dog shelter service for a period of 4 years. The initial contract awarded will be for a period of 1 year with the option to extend for a further three periods of 1 year each. (Max 4 years total). The estimated total value of purchases pursuant to the framework agreement is in the region of EUR 300 000 to EUR 400 000 (ex. VAT) per annum. However, it is emphasised that this figure is provided strictly for indicative purposes only as there is no guaranteed expenditure under the framework agreement. For operational purposes the dog shelter service must be located within a reasonable distance, ideally within 50 km by road, from Dublin City Council Headquarters at Civic Offices, Wood Quay, Dublin 8. The contract will be awarded to a single entity on the basis of this tender competition. This tender must be provided for as described above and in the specification of requirements below. Dublin City Council does not bind itself to accept the lowest or any tender. The successful tenderer will be required to carry out all functions of the contract as specified in this document in accordance with relevant control of dogs legislation, animal health and welfare acts including the enforcement control of dogs bye laws and the animal health and welfare (sale or supply of pet animals) Regulations 2019 (See Appendices D to M for all relevant legislation and guidelines) and achieving maximum compliance with licensing regulations.

Estimated value excluding VAT: 1 600 000 EUR 💰
Duration: 48 months
Description of options: Initial contract for 1 year and possible three further contacts of 1 year each.
Place of performance
Main site or place of performance: Dublin City.

Legal, economic, financial and technical information
Contract execution
Contract performance conditions: Refer to tender documents.

Procedure
Legal basis: 32014L0024
Time of receipt of tenders: 12:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Irish 🗣️
Tender validity period: 2022-04-15 📅
Tender opening date: 2021-05-21 📅
Tender opening time: 12:00

Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Pat Teehan
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/267 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=186971&B=ETENDERS_SIMPLE 🌏

Reference
Additional information

2) It will be a condition for the award of any contract by Dublin City Council that the successful tenderer and all sub-contractors (if applicable) produce a valid Tax Clearance Certificate from the Revenue Commissioners in compliance with Circular (43) 2006 (or as amended) and that the certificate will be maintained for the duration of the contract and will be on a 12-month basis. In the case of a non-resident tenderer, a statement of suitability from the Revenue Commissioners will be required;

3) Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications;

4) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended;

5) Please note also that all information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. Dublin City Council will not accept responsibility for information relayed (or not relayed) via third parties;

6) The framework agreement is primarily for use by the animal welfare unit, housing department but may also be extended for use by other divisions of Dublin City Council as requirements arise;

7) Emailed/faxed/late tenders will not be accepted. Tenders may be submitted in English or in the Irish language;

8) All queries regarding this tender must be submitted through the etenders messaging facility, RFT ID 188482. Queries must be in question format. Responses will be circulated to those candidates/tenderers that have registered an interest in this notice on the Irish Government procurement opportunities portal www.etenders.gov.ie. The details of the party making the query will not be disclosed when circulating the response. All queries must be submitted by 11 May 2021 to enable issue of responses to all interested parties;

9) Please note that where documents are made available in both PDF and Word format, in the event that there is any discrepancy between the documents, the PDF version will take precedence.

Complementary information
Review body
Name: The High Court
Postal address: Chief Registrar, High Court, Inns Quay
Postal town: Dublin 7
Country: Ireland 🇮🇪
Phone: +353 18886000 📞
E-mail: highcourtcentraloffice@courts.ie 📧
Source: OJS 2021/S 077-197595 (2021-04-16)

Contract award notice (2021-07-08)
Object
Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Contracting authority
Identity
Postal code: Dublin

Reference
Dates
Date dispatched: 2021-07-08 📅
Publication date: 2021-07-13 📅
Identifiers
Notice number: 2021/S 133-354260
Refers to notice: 2021/S 077-197595
OJ-S issue: 133
Additional information

1) Dublin City Council is subject to the provisions of the Freedom of Information Act (FOI) 2014. If you consider that any of the information supplied by you is either commercially sensitive or confidential in nature, this should be highlighted and the reasons for the sensitivity specified. In such cases, the relevant material, will in response to the FOI request; be examined in the light of the exemptions provided for in the Acts; 2) It will be a condition for the award of any contract by Dublin City Council that the successful tenderer and all sub-contractors (if applicable) produce a valid Tax Clearance Certificate from the Revenue Commissioners in compliance with Circular (43) 2006 (or as amended) and that the certificate will be maintained for the duration of the contract and will be on a 12-month basis. In the case of a non-resident tenderer, a statement of suitability from the Revenue Commissioners will be required; 3) Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications; 4) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended; 5) Please note also that all information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. Dublin City Council will not accept responsibility for information relayed (or not relayed) via third parties; 6) The framework agreement is primarily for use by the Animal Welfare Unit, Housing Department but may also be extended for use by other divisions of Dublin City Council as requirements arise. 7) Emailed/faxed/late tenders will not be accepted. Tenders may be submitted in English or in the Irish language; 8) All queries regarding this tender must be submitted through the etenders messaging facility, RFT ID 188482. Queries must be in question format. Responses will be circulated to those candidates/tenderers that have registered an interest in this notice on the Irish Government procurement opportunities portal www.etenders.gov.ie. The details of the party making the query will not be disclosed when circulating the response. All queries must be submitted by 11 May 2021 to enable issue of responses to all interested parties; 9) Please note that where documents are made available in both PDF and Word format, in the event that there is any discrepancy between the documents, the PDF version will take precedence.

Additional information

1) Dublin City Council is subject to the provisions of the Freedom of Information Act (FOI) 2014. If you consider that any of the information supplied by you is either commercially sensitive or confidential in nature, this should be highlighted and the reasons for the sensitivity specified. In such cases, the relevant material, will in response to the FOI request; be examined in the light of the exemptions provided for in the Acts;

2) It will be a condition for the award of any contract by Dublin City Council that the successful tenderer and all sub-contractors (if applicable) produce a valid Tax Clearance Certificate from the Revenue Commissioners in compliance with Circular (43) 2006 (or as amended) and that the certificate will be maintained for the duration of the contract and will be on a 12-month basis. In the case of a non-resident tenderer, a statement of suitability from the Revenue Commissioners will be required;

3) Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications;

4) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended;

5) Please note also that all information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. Dublin City Council will not accept responsibility for information relayed (or not relayed) via third parties;

6) The framework agreement is primarily for use by the Animal Welfare Unit, Housing Department but may also be extended for use by other divisions of Dublin City Council as requirements arise.

7) Emailed/faxed/late tenders will not be accepted. Tenders may be submitted in English or in the Irish language;

8) All queries regarding this tender must be submitted through the etenders messaging facility, RFT ID 188482. Queries must be in question format. Responses will be circulated to those candidates/tenderers that have registered an interest in this notice on the Irish Government procurement opportunities portal www.etenders.gov.ie. The details of the party making the query will not be disclosed when circulating the response. All queries must be submitted by 11 May 2021 to enable issue of responses to all interested parties;

9) Please note that where documents are made available in both PDF and Word format, in the event that there is any discrepancy between the documents, the PDF version will take precedence.

Object
Scope of the procurement
Short description:

Dublin City Council invite tenders from competent and experienced persons and/or organisations to provide a secure dog shelter service to Dublin City Council. Dublin City Council is seeking to establish a single party framework for the provision of a dog shelter service for a period of 4 years. The initial contract awarded will be for a period of 1 year with the option to extend for a further three periods of 1 year each. (Max 4 years total). The estimated total value of purchases pursuant to the framework agreement is in the region of EUR 300 000 to EUR 400 000 (ex. VAT) per annum. However, it is emphasised that this figure is provided strictly for indicative purposes only as there is no guaranteed expenditure under the framework agreement. For operational purposes the dog shelter service must be located within a reasonable distance, ideally within 50 km by road, from Dublin City Council Headquarters at Civic Offices, Wood Quay, Dublin 8. The contract will be awarded to a single entity on the basis of this tender competition. This tender must be provided for as described above and in the Specification of Requirements below. Dublin City Council does not bind itself to accept the lowest or any tender. The successful tenderer will be required to carry out all functions of the contract as specified in this document in accordance with relevant control of dogs legislation, animal health and welfare acts including the enforcement control of Dogs Bye Laws and the Animal Health and Welfare (Sale or Supply of Pet Animals) Regulations 2019 (See Appendices D to M for all relevant legislation and guidelines) and achieving maximum compliance with licensing regulations.

Procedure
Award criteria
Quality criterion (name): Quality
Quality criterion (weighting): 70
Cost criterion (name): Price
Cost criterion (weighting): 30

Reference
Additional information

6) The framework agreement is primarily for use by the Animal Welfare Unit, Housing Department but may also be extended for use by other divisions of Dublin City Council as requirements arise.

Complementary information
Review body
Postal town: Dublin
Postal code: Dublin 7
Source: OJS 2021/S 133-354260 (2021-07-08)

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