Request for Tenders for the Supply of Referendum Ballot Papers for the Department of Housing, Local Government and Heritage

Department of Housing, Local Government and Heritage

In summary, the goods comprise:
The supply of ballot papers for referendums and delivery of same to multiple locations in Ireland. There are currently 23 delivery locations, however the number of locations may vary over the term of the contract. More than one referendum may be held on the same day. The largest number of referendums that have been held on one day is three in 1992, with a further one in November 1992 and this was the busiest year. The number of ballot papers at the last referendum was 3 980 000 For full requirements and specifications see Appendix 1.
A further description of the goods are set out in Appendix 1 of this RFT.

Deadline
The time limit for receipt of tenders was 2021-05-21. The procurement was published on 2021-04-19.

Suppliers
The following suppliers are mentioned in award decisions or other procurement documents:
Who?

What?

Where?

Procurement history
Date Document
2021-04-19 Contract notice
2021-08-26 Contract award notice
Contract notice (2021-04-19)
Contracting authority
Name and addresses
Name: Department of Housing, Local Government and Heritage
Postal town: Dublin
Country: Ireland 🇮🇪
Contact person: OGP Support
E-mail: support@ogp.gov.ie 📧
Region: Éire/Ireland 🏙️
URL: http://www.ogp.gov.ie/ 🌏
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/351 🌏
Information about joint procurement
The contract is awarded by a central purchasing body
Communication
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=187062&B=ETENDERS_SIMPLE 🌏
Participation URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=187062&B=ETENDERS_SIMPLE 🌏

Object
Scope of the procurement
Title:
“Request for Tenders for the Supply of Referendum Ballot Papers for the Department of Housing, Local Government and Heritage PROJ000006923”
Products/services: Printed matter and related products 📦
Short description:
“In summary, the goods comprise: The supply of ballot papers for referendums and delivery of same to multiple locations in Ireland. There are currently 23...”    Show more
Estimated value excluding VAT: EUR 300 000 💰

1️⃣
Additional products/services: Printing and delivery services 📦
Additional products/services: Printing and distribution services 📦
Additional products/services: Printing and related services 📦
Place of performance: Éire/Ireland 🏙️
Main site or place of performance: Dublin.
Description of the procurement:
“In summary, the goods comprise: The supply of ballot papers for referendums and delivery of same to multiple locations in Ireland. There are currently 23...”    Show more
Award criteria
Quality criterion (name): A. Project management
Quality criterion (weighting): 250
Quality criterion (name): B. Security of ballot papers and secure delivery
Quality criterion (weighting): 100
Quality criterion (name): C. Contingency recovery plan
Quality criterion (name): D. Commitment to sustainability
Quality criterion (weighting): 50
Cost criterion (name): Cost
Cost criterion (weighting): 500
Scope of the procurement
Estimated total value excluding VAT: EUR 300 000 💰
Duration of the contract, framework agreement or dynamic purchasing system
The time frame below is expressed in number of months.
Description
Duration: 36
Information about options
Options
Description of options:
“This public procurement competition (the ‘Competition’) will be conducted in accordance with the open procedure under the European Union (Award of Public...”    Show more

Legal, economic, financial and technical information
Conditions for participation
List and brief description of conditions: Please consult the RFT documentation for this competition (RFT 188568).
Economic and financial standing
List and brief description of selection criteria: Please consult the RFT documentation for this competition (RFT 188568).
Conditions for participation
Please consult the RFT documentation for this competition (RFT 188568).
Technical and professional ability
List and brief description of selection criteria: Please consult the RFT documentation for this competition (RFT 188568).
Conditions for participation
Conditions for participation (technical and professional ability): Please consult the RFT documentation for this competition (RFT 188568).
Conditions related to the contract
Contract performance conditions: Please consult the RFT documentation for this competition (RFT 188568).

Procedure
Type of procedure
Open procedure
Administrative information
Time limit for receipt of tenders or requests to participate: 2021-05-21 12:00 📅
Languages in which tenders or requests to participate may be submitted: English 🗣️
Conditions for opening of tenders: 2021-05-21 12:00 📅

Complementary information
Additional information
Please consult the RFT documentation for this competition (RFT 188568).
Review body
Name: The High Court of Ireland
Postal town: Dublin
Country: Ireland 🇮🇪
Phone: +353 18866000 📞
Review procedure
Precise information on deadline(s) for review procedures: Please consult your own legal advisors.
Source: OJS 2021/S 079-200174 (2021-04-19)
Contract award notice (2021-08-26)
Contracting authority
Name and addresses
Postal code: Dublin

Object
Scope of the procurement
Title:
“Request for Tenders for the supply of Referendum Ballot Papers for the Department of Housing, Local Government and Heritage PROJ000006923”
Short description:
“In summary, the Goods comprise: The supply of Ballot Papers for Referendums and delivery of same to multiple locations in Ireland. There are currently 23...”    Show more
Total value of the procurement (excluding VAT): EUR 300 000 💰
Description
Main site or place of performance: Dublin
Description of the procurement:
“In summary, the Goods comprise: The supply of Ballot Papers for Referendums and delivery of same to multiple locations in Ireland. There are currently 23...”    Show more
Award criteria
Quality criterion (name): A. Project Management
Quality criterion (name): B. Security of Ballot Papers and Secure Delivery
Quality criterion (name): C. Contingency Recovery Plan
Quality criterion (name): D. Commitment to Sustainability
Information about options
Description of options:
“This public procurement competition (the “Competition”) will be conducted in accordance with the open procedure under the European Union (Award of Public...”    Show more

Procedure
Information about framework agreement
The procurement involves the establishment of a framework agreement
Administrative information
Previous publication concerning this procedure: 2021/S 079-200174

Award of contract

1️⃣
Contract Number: 1
Title: Contract for Referendum Ballot Papers for Dept of Housing
Date of conclusion of the contract: 2021-08-16 📅
Information about tenders
Number of tenders received: 4
Number of tenders received by electronic means: 4
Name and address of the contractor
Name: DC Kavanagh
National registration number: IE9826833J
Postal address: Unit E1 Ballymount Industrial Estate
Postal town: Dublin 12
Postal code: Walkinstown
Country: Ireland 🇮🇪
Phone: +353 14196700 📞
E-mail: antoinette.kelly@dck.ie 📧
Region: Éire/Ireland 🏙️
URL: http://www.dck.ie 🌏
The contractor is an SME
Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot: EUR 300 000 💰

Complementary information
Additional information
Please consult the RFT documentation for this competition (RFT 188568)
Source: OJS 2021/S 168-439696 (2021-08-26)