Request for Tenders for the provision of Aircraft Related Services for Ordnance Survey Ireland

Ordnance Survey Ireland

Under Section 4 of the Ordnance Survey Ireland Act 2001 OSI are mandated to provide a national mapping service in the State. In this regard OSI operates in the public interest by creating and maintaining the definitive national mapping and related geographic records of the State.
The Surveying and Remote Sensing Division of OSI have responsibility for the update and maintenance of one of those key databases, national coverage aerial imagery, which is supported by supported by our Flying Operations Team, based in OSI’s Ennis Regional Office.
OSI do this by using two digital aerial sensors mounted in two suitable certified aircraft to fly and capture imagery for approximately 74,000 sq. km within a 3 year cycle.
OSI invites tenderers for the provision of services relating to the provision of Aircraft Related Services to support the operation of our sensors.

Deadline

The time limit for receipt of tenders was 2021-10-20. The procurement was published on 2021-09-17.

Who?

• Ordnance Survey Ireland

What?

• Aerial and related services › Aircraft operating services
• Aerial and related services › Aircraft-operation services
• Hire of aircraft with crew › Hire of fixed-wing aircraft with crew

Where?

• Eastern and Midland › Dublin

Procurement history

Date	Document
2021-09-17	Contract notice
2021-10-15	Additional information
2021-10-21	Additional information

Contract notice (2021-09-17)
Object
Scope of the procurement
Title: Hire of aircraft with crew
Reference number: Aircraft and Related Services
Short description:

Under Section 4 of the Ordnance Survey Ireland Act 2001 OSI are mandated to provide a national mapping service in the State. In this regard OSI operates in the public interest by creating and maintaining the definitive national mapping and related geographic records of the State. The Surveying and Remote Sensing Division of OSI have responsibility for the update and maintenance of one of those key databases, national coverage aerial imagery, which is supported by supported by our Flying Operations Team, based in OSI’s Ennis Regional Office. OSI do this by using two digital aerial sensors mounted in two suitable certified aircraft to fly and capture imagery for approximately 74,000 sq. km within a 3 year cycle. OSI invites tenderers for the provision of services relating to the provision of Aircraft Related Services to support the operation of our sensors.

Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Hire of aircraft with crew 📦
Additional CPV: Hire of fixed-wing aircraft with crew 📦
Place of performance
NUTS region: Éire/Ireland 🏙️

Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Body governed by public law
Awarding authority name: Ordnance Survey Ireland
Postal address: Phoenix Park
Postal code: Dublin
Postal town: Dublin 8. D08 F6E4
Contact
Internet address: http://www.osi.ie 🌏
E-mail: paul.gannon@osi.ie 📧
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=197962&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=197962&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2021-09-17 📅
Submission deadline: 2021-10-20 📅
Publication date: 2021-09-22 📅
Identifiers
Notice number: 2021/S 184-479289
OJ-S issue: 184
Additional information

PLease consult the associated documentation, which contains full instructions regarding the submission of tenderers and is available to download from www.etenders.gov.ie using reference RFT ID 198864.

Object
Scope of the procurement
Short description:

The Surveying and Remote Sensing Division of OSI have responsibility for the update and maintenance of one of those key databases, national coverage aerial imagery, which is supported by supported by our Flying Operations Team, based in OSI’s Ennis Regional Office.

OSI do this by using two digital aerial sensors mounted in two suitable certified aircraft to fly and capture imagery for approximately 74,000 sq. km within a 3 year cycle.

OSI invites tenderers for the provision of services relating to the provision of Aircraft Related Services to support the operation of our sensors.

Estimated total value: 4 000 000 EUR 💰
Estimated value excluding VAT: 4 000 000 EUR 💰
Duration: 60 months
Description of renewals: 5 x 12 month periods
Additional information:

Place of performance
Main site or place of performance: Nationwide

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity:

As stated in procurement documents available to download from www.etenders.gov.ie using Ref ID RFT 198864

Economic and financial standing:

As stated in procurement documents available to download from www.etenders.gov.ie using Ref ID RFT 198864

Technical and professional ability:

As stated in procurement documents available to download from www.etenders.gov.ie using Ref ID RFT 198864

Contract execution
Contract performance conditions:

As stated in procurement documents available to download from www.etenders.gov.ie using Ref ID RFT 198864

Procedure
Legal basis: 32014L0024
Time of receipt of tenders: 17:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Tender validity period: 12 months
Tender opening date: 2021-10-20 📅
Tender opening time: 17:15
Place: Online as a result of COVID restrictions
Additional information: Personnel from Procurement Dept. and Project Owner

Contracting authority
Identity
National registration number: N/a
Contact
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/420 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=197962&B=ETENDERS_SIMPLE 🌏

Reference
Additional information

Suggested text:

1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties;

2) Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications and to respond electronically to the competition. There is a maximum upload limit of 2GB per document on etenders. Documents larger than this should be divided into smaller files prior to upload or zipped.

3) Should you experience difficulty when uploading documents please contact the eTenders Support Desk for technical assistance. Email etenders@eu-supply.com or Telephone: 353 (0) 21 243 92 77 (09:00am – 17:30pm GMT)

4) All queries regarding this tender requirement or process must be submitted through the Irish Government Procurement Opportunities Portal www.etenders.gov.ie (RFT ID:145645) as a specific question. Responses will be circulated to those tenderers that have registered an interest in this notice on www.etenders.gov.ie The details of the person making a query will not be disclosed when circulating the response

5) This is the sole call for competition for this contract/framework.

6) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers.

7) Contract award will be subject to the approval of the competent authorities.

8) It will be a condition of award that the successful tenderer is and remains tax compliant.

9) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time.

10) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended.

11) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of the procurement documents with missing or incomplete information. Therefore, respondents are advised to ensure that they return completed documentation in order to avoid the risk of elimination from the competition.

Complementary information
Review body
Name: High Court
Postal address: Inn's Quay
Postal town: Dublin
Country: Ireland 🇮🇪
Phone: +353 18886000 📞
E-mail: highcourtcentraloffice@courts.ie 📧
Internet address: www.courts.ie 🌏
Information about review deadlines:

This contract is covered by the application of the Remedies Directive and the relevant standstill period applied at the time of notification.

Source: OJS 2021/S 184-479289 (2021-09-17)

Additional information (2021-10-15)
Object
Notice metadata
Document type: Additional information

Reference
Dates
Date dispatched: 2021-10-15 📅
Publication date: 2021-10-20 📅
Identifiers
Notice number: 2021/S 204-534119
Refers to notice: 2021/S 184-479289
OJ-S issue: 204
Source: OJS 2021/S 204-534119 (2021-10-15)

Additional information (2021-10-21)
Reference
Dates
Date dispatched: 2021-10-21 📅
Submission deadline: 2021-10-26 📅
Publication date: 2021-10-26 📅
Identifiers
Notice number: 2021/S 208-545466
OJ-S issue: 208
Source: OJS 2021/S 208-545466 (2021-10-21)

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