The North/South Implementation Bodies were established by the Agreement between the Government of the United Kingdom of Great Britain and Northern Ireland and the Government of Ireland, signed on the 8th day of March 1999.
The North/South Pension Scheme (N/SPS) was established in both jurisdictions on behalf of the North/South Implementation Bodies, under the above Agreement, and Tourism Ireland CLG under the terms of its 2000 Memorandum of Association. The Scheme has been approved by the North/South Ministerial Council and Finance Ministers.
The tender is being facilitated by Tourism Ireland (one of the participating employers in the N/SPS) on behalf of the N/SPS CEO Pension Committee, who in turn intend, as a result of this tender process, to establish a single-party framework agreement for the provision of Pension Administration and Advisory/Management services to the North/South Implementation Bodies and Tourism Ireland Ltd CLG (referred to as ‘the Bodies’).
Deadline
The time limit for receipt of tenders was 2021-08-25.
The procurement was published on 2021-07-26.
Suppliers
The following suppliers are mentioned in award decisions or other procurement documents:
Object Scope of the procurement
Title:
“Provision of Pension Administration and Advisory/Management Services (Single-Party Framework Agreement)
N/SPS/ADMIN/2022”
Products/services: Pension fund administration services📦
Short description:
“The North/South Implementation Bodies were established by the Agreement between the Government of the United Kingdom of Great Britain and Northern Ireland...”
Short description
The North/South Implementation Bodies were established by the Agreement between the Government of the United Kingdom of Great Britain and Northern Ireland and the Government of Ireland, signed on the 8th day of March 1999.
The North/South Pension Scheme (N/SPS) was established in both jurisdictions on behalf of the North/South Implementation Bodies, under the above Agreement, and Tourism Ireland CLG under the terms of its 2000 Memorandum of Association. The Scheme has been approved by the North/South Ministerial Council and Finance Ministers.
The tender is being facilitated by Tourism Ireland (one of the participating employers in the N/SPS) on behalf of the N/SPS CEO Pension Committee, who in turn intend, as a result of this tender process, to establish a single-party framework agreement for the provision of Pension Administration and Advisory/Management services to the North/South Implementation Bodies and Tourism Ireland Ltd CLG (referred to as ‘the Bodies’).
Show more
Estimated value excluding VAT: EUR 900 000 💰
1️⃣
Additional products/services: Pension services📦
Additional products/services: Pension fund consultancy services📦
Additional products/services: Pension fund administration services📦
Additional products/services: Benefit services📦
Place of performance: Éire/Ireland🏙️
Main site or place of performance: Various.
Description of the procurement:
“The North/South Implementation Bodies were established by the Agreement between the Government of the United Kingdom of Great Britain and Northern Ireland...”
Description of the procurement
The North/South Implementation Bodies were established by the Agreement between the Government of the United Kingdom of Great Britain and Northern Ireland and the Government of Ireland, signed on the 8th day of March 1999.
The North/South Pension Scheme (N/SPS) was established in both jurisdictions on behalf of the North/South Implementation Bodies, under the above Agreement, and Tourism Ireland CLG under the terms of its 2000 Memorandum of Association. The Scheme has been approved by the North/South Ministerial Council and Finance Ministers.
The tender is being facilitated by Tourism Ireland (one of the participating employers in the N/SPS) on behalf of the N/SPS CEO Pension Committee who in turn intend, as a result of this tender process, to establish a single-party framework agreement for the provision of Pension Administration and Advisory/Management Services to the North/South Implementation Bodies and Tourism Ireland Ltd (referred to as ‘the Bodies’). The CEO Pension Committee currently has a contract with an outsourced pension administrator, which will end on 31 March 2022.
The successful framework member will assume responsibility for providing a high quality, responsive and expert advice, assistance and support pension administration and advisory/management service, which meets the needs of the CEO Pension Committee, the Bodies and Scheme Members, is delivered in the most economically advantageous manner, and is fully operational from 1 April 2022.
The service provider will be required to deliver a high quality and value for money pension administration service that ensures compliance with legislation in the relevant jurisdictions and industry best practice. The services must be provided in a proper, conscientious and business-like manner within agreed timescales and as appropriate to a professional Pension Administrator. Overarching all strands of the service, the service provider must fully understand the Scheme Rules and relevant legislation and be proactive in the implementation of any changes to the Scheme Rules and/or legislation that affect the Scheme.
Show more Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
Scope of the procurement
Estimated total value excluding VAT: EUR 900 000 💰
Duration of the contract, framework agreement or dynamic purchasing system
The time frame below is expressed in number of months.
Description
Duration: 72
Duration of the contract, framework agreement or dynamic purchasing system
This contract is subject to renewal ✅ Description
Description of renewals:
“Initial contract for 3 years with annual contracts awarded thereafter for a 2-year period and subsequent 1-year period, following successful supplementary...”
Description of renewals
Initial contract for 3 years with annual contracts awarded thereafter for a 2-year period and subsequent 1-year period, following successful supplementary framework drawdown exercises.
Show more Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Maximum number: 7
Objective criteria for choosing the limited number of candidates:
“Level of Human Resources and Experience of Previous Contracts.
Envisaged minimum number of candidates to be invited is subject to the number and quality of...”
Objective criteria for choosing the limited number of candidates
Level of Human Resources and Experience of Previous Contracts.
Envisaged minimum number of candidates to be invited is subject to the number and quality of submissions received.
Legal, economic, financial and technical information Conditions for participation
List and brief description of conditions:
“Please refer to the documentation available for downloading for full details of the requirements.” Economic and financial standing
List and brief description of selection criteria:
“Please refer to the documentation available for downloading for full details of the requirements.” Conditions for participation
“Candidates must provide objective evidence from an appropriate source confirming that their turnover during any of the previous 3 financial years was at...”
Candidates must provide objective evidence from an appropriate source confirming that their turnover during any of the previous 3 financial years was at least EUR 500 000. Note: in the case of the candidate being a grouping, this condition may be satisfied by the group members as a whole.
Evidence of adequate insurance cover in place.
Please refer to the documentation available for downloading for full details of the requirements.
Show more Technical and professional ability
Selection criteria as stated in the procurement documents
Conditions related to the contract
Contract performance conditions:
“Please refer to the documentation available for downloading for full details of the requirements.” Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Procedure Type of procedure
Competitive procedure with negotiation
Information about a framework agreement or a dynamic purchasing system
Framework agreement with a single operator
Description
In the case of framework agreements, provide justification for any duration exceeding 8 years:
“Pensions Administration Services fall under Benefit Services as a category are explicitly listed in Annex XIV of Directive 2014/24/EU - CPV Code: 75320000...”
In the case of framework agreements, provide justification for any duration exceeding 8 years
Pensions Administration Services fall under Benefit Services as a category are explicitly listed in Annex XIV of Directive 2014/24/EU - CPV Code: 75320000 Government employee pension schemes
Show more Information about reduction of the number of solutions or tenders during negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
Information about negotiation
The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
Administrative information
Time limit for receipt of tenders or requests to participate: 2021-08-25
12:00 📅
Languages in which tenders or requests to participate may be submitted: English 🗣️
The time frame below is expressed in number of months.
Minimum time frame during which the tenderer must maintain the tender: 12
Complementary information Additional information
“Suppliers must register their interest on the eTenders website (www.etenders.gov.ie) in order to be included on the mailing list for clarifications and to...”
Suppliers must register their interest on the eTenders website (www.etenders.gov.ie) in order to be included on the mailing list for clarifications and to respond electronically to the competition. All information relating to attachments, including clarifications and changes, will be published on www.etenders.gov.ie only.
Tourism Ireland will not accept responsibility for information relayed (or not relayed) via third parties.
Should you experience difficulty when registering or uploading documents please contact the eTenders Support Desk for technical assistance. Email etenders@eu-supply.com or telephone: 353 (0) 212439277 (9.00-17.30 GMT).
All queries regarding this tender requirement or process must be submitted through www.etenders.gov.ie as a specific question. Responses will be circulated to those tenderers that have registered an interest in this notice on www.etenders.gov.ie The details of the person making the query will not be disclosed when circulating the response.
The contracting authority reminds suppliers that application to this competition and completion of tenders should in no way impede the need to comply with government advice/directives for isolation or any other requirements or containment measures in place to fight the spread of Covid-19.
This is Competitive Procedure With Negotiation and suitably qualified bidders are hereby invited to submit a Pre-Qualification Questionnaire.
The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers; whether a final contract is awarded.
Contract award will be subject to the approval of the North/South Pension Scheme CEO Pension Committee.
It will be a condition of award that the successful tenderer is and remains tax compliant.
At its absolute discretion, the contracting authority may elect to terminate this procurement process, or any contract awarded at any time.
Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of the procurement documents with missing or incomplete information. Therefore, respondents are advised to ensure that they return completed documentation in order to avoid the risk of elimination from the competition.
At Section II.2.9) we have indicated that 5 applicants will be invited to tender, please note that the contracting authority reserves the right to invite at least 5 subject to that number qualifying.
Pre-Qualification Questionnaires must be delivered as per the instructions and by the stated deadline.
Tourism Ireland is subject to the provisions of the Code of Practice on Freedom of Information for North/South Implementation Bodies and Tourism Ireland.
To the extent that any personal data is shared in connection with the provision of the services or otherwise, the provisions set out Data Sharing Agreement shall apply.
Award of this contract will be subject to selected candidate being qualified for the purposes of the Fair Employment and Treatment (Northern Ireland) Order 1998, if based in Northern Ireland.
The contract will be subject to Northern Ireland law.
Tourism Ireland reserves the right without advance notice (and without giving reasons unless so required by law and without liability to the applicants) to amend or otherwise change the process or to terminate the process.
Show more Review body
Name: The High Court
Postal address: The Four Courts
Postal town: Dublin
Country: Ireland 🇮🇪
Source: OJS 2021/S 146-387349 (2021-07-26)
Contract award notice (2022-07-21) Contracting authority Name and addresses
Postal address: 4th Floor - Bishop's Square, Redmond's Hill
E-mail: hhughes@tourismireland.com📧
Object Scope of the procurement
Title:
“Provision of Pension Administration and Advisory/Management Services [Single-Party Framework Agreement]
N/SPS/ADMIN/2022”
Total value of the procurement (excluding VAT): EUR 900 000 💰
Description
Main site or place of performance: Various
Description of the procurement:
“The North/South Implementation Bodies were established by the Agreement between the Government of the United Kingdom of Great Britain and Northern Ireland...”
Description of the procurement
The North/South Implementation Bodies were established by the Agreement between the Government of the United Kingdom of Great Britain and Northern Ireland and the Government of Ireland, signed on the 8th day of March 1999.
The North/South Pension Scheme (N/SPS) was established in both jurisdictions on behalf of the North/South Implementation Bodies, under the above Agreement, and Tourism Ireland CLG under the terms of its 2000 Memorandum of Association. The Scheme has been approved by the North/South Ministerial Council and Finance Ministers.
The tender is being facilitated by Tourism Ireland (one of the participating employers in the N/SPS) on behalf of the N/SPS CEO Pension Committee who in turn intend, as a result of this tender process, to establish a single-party framework agreement for the provision of Pension Administration and Advisory/Management Services to the North/South Implementation Bodies and Tourism Ireland Ltd (referred to as ‘the Bodies’). The CEO Pension Committee currently has a contract with an outsourced pension administrator, which will end on 31.03.2022.
The successful framework member will assume responsibility for providing a high quality, responsive and expert advice, assistance and support pension administration and advisory/management service, which meets the needs of the CEO Pension Committee, the Bodies and Scheme Members, is delivered in the most economically advantageous manner, and is fully operational from 01.04.2022.
The service provider will be required to deliver a high quality and value for money pension administration service that ensures compliance with legislation in the relevant jurisdictions and industry best practice. The services must be provided in a proper, conscientious and business-like manner within agreed timescales and as appropriate to a professional Pension Administrator. Overarching all strands of the service, the service provider must fully understand the Scheme Rules and relevant legislation and be proactive in the implementation of any changes to the Scheme Rules and/or legislation that affect the Scheme.
Show more Award criteria
Quality criterion (name): Balance and Technical Merit of Proposed Resource
Quality criterion (weighting): 15%
Quality criterion (name): Methodology for Delivery of Service
Quality criterion (weighting): 10%
Quality criterion (name): Account Management and Quality Assurance
Quality criterion (name): Reliability & Continuity of Supply
Cost criterion (name): Ultimate Cost
Cost criterion (weighting): 50%
Description
Additional information:
“THIS PROCUREMENT PROCESS HAS BEEN COMPLETED AND IS CLOSED TO APPLICATIONS. THE CONTRACT HAS BEEN AWARDED TO THE HIGHEST SCORING BIDDER FOLLOWING EVALUATION...”
Additional information
THIS PROCUREMENT PROCESS HAS BEEN COMPLETED AND IS CLOSED TO APPLICATIONS. THE CONTRACT HAS BEEN AWARDED TO THE HIGHEST SCORING BIDDER FOLLOWING EVALUATION AGAINST THE STATED CRITERIA
Procedure Information about framework agreement
The procurement involves the establishment of a framework agreement
Administrative information
Previous publication concerning this procedure: 2021/S 146-387349
Award of contract
1️⃣
Contract Number: 1
Title:
“Provision of Pension Administration and Consultancy Services [Single-Party Framework Agreement]”
Date of conclusion of the contract: 2022-04-26 📅
Information about tenders
Number of tenders received: 1
Number of tenders received by electronic means: 1
Name and address of the contractor
Name: Xafinity Consulting Limited
National registration number: GB156202534
Postal address: Phoenix House, 1 Station Hill, RG1 1NB
Postal town: Reading
Postal code: Berkshire
Country: United Kingdom 🇬🇧
Region: United Kingdom 🏙️
URL: http://www.xafinity.com🌏
The contractor is an SME
Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot: EUR 900 000 💰
Complementary information Additional information
This tender competition has been completed and is closed to application
Source: OJS 2022/S 142-407228 (2022-07-21)