Provision of Maintenance Services for existing Custodial Locking and Security systems and the Supply and Installation of Custodial Locking and Security systems for various prison locations around the country

Irish Prison Service

The Contracting Authority proposes to engage in a competitive process for the establishment of framework agreements for the Provision of Maintenance Services for existing Custodial Locking and Security systems and the Supply and Installation of Custodial Locking and security systems.
Custodial Locking systems are defined as an integrated locking systems for the purposes of restricting movement of incarcerated persons within the prison
The tender is divided into 5 lots which are geographical, there is a high degree of commonality in the systems currently deployed in each geographic area.
This tender will comprise support and maintenance services relating to the Provision of Maintenance Services for existing Custodial Locking and security systems.
It is anticipated that the duration of any Contract will include an Initial Term of up to four (4) years, with the option at the Contracting Authority’s discretion to extend for durations deemed appropriate.

Deadline

The time limit for receipt of tenders was 2021-10-05. The procurement was published on 2021-08-31.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

• Chubb ireland Ltd
• The Lava Group (NI) Limited

Who?

• Irish Prison Service

What?

• Locks › Electronic security lock
• Locks › Enhanced security lock
• Other services › Locksmith services
• Repair and maintenance services of security and defence materials › Repair and maintenance services of security equipment

Where?

• Éire/Ireland

Procurement history

Date	Document
2021-08-31	Contract notice
2022-08-16	Contract award notice

Contract notice (2021-08-31)
Object
Scope of the procurement
Title: Repair and maintenance services of security equipment
Quantity or scope:

A framework agreement for each lot will be established on foot of this tender competition for the Provision of Maintenance Services for existing Custodial Locking and security systems and the Supply and Installation of additional locking systems services. The maintenance of locking systems includes both planned schedule maintenance, the provision of a 24 hour call centre for unplanned maintenance call outs and unplanned maintenance, furthermore this may involve the supply and installation of additional locking systems that are essential to maintain a high level of standardisation throughout the system18750000

Total value of the procurement: 18 750 000 💰
Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union
Common procurement vocabulary (CPV)
Code: Repair and maintenance services of security equipment 📦

Procedure
Procedure type: Negotiated procedure
Type of bid: Submission for one or more lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Ministry or any other national or federal authority
Awarding authority name: Irish Prison Service
Postal address: IDA Business Park,
Postal code: Ballinalee Road,
Postal town: Longford
Contact
Internet address: http://www.irishprisons.ie 🌏
E-mail: sxmezza@irishprisons.ie 📧
Phone: +353 433335100 📞

Reference
Dates
Date dispatched: 2021-08-31 📅
Submission deadline: 2021-10-05 📅
Publication date: 2021-09-03 📅
Identifiers
Notice number: 2021/S 171-448011
OJ-S issue: 171
Additional information

1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie)only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties. 2) This is the sole call for competition for this service. 3) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers. 4) Contract award will be subject to the approval of the competent authorities. 5) It will be a condition of award that candidates and all sub-contractors produce a valid Tax Clearance Certificate from the Irish Revenue Commissioners as part of their application for participation in the competition. 6) If for any reason it is not possible to admit to the framework agreement one or more of the tenderers invited following the conclusion of this competitive process, the contracting authority reserves the right to invite the next highest scoring tenderer(s) to join the framework agreement as appropriate. If, following the conclusion of the competitive process, it is not possible to award the initial contract to the designated successful tenderer; or if having awarded the initial contract the contracting authority considers that the successful tenderer has not met its obligations; the contracting authority reserves the right to award the initial contract to the framework member with the next highest score on the basis of the original competition and as tendered by that party. This shall be without prejudice to the right of the contracting authority to cancel this competitive process and/or initiate a new contract award procedure at its sole discretion. 7) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time. 8) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words “or equivalent“ will always be appended. 9) Operation of the framework: Those admitted to the framework will be entitled to due consideration for all contracts awarded under that framework. However no guarantee can be given that any contract will be awarded to any given firm within a framework. The contracting authority at its sole discretion reserves the right to engage in a separate procurement procedure for any contract arising within the lifetime of the framework. At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time. 10) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of questionnaires with missing or incomplete information. Therefore, candidates are advised to ensure that they return fully completed questionnaires in order to avoid the risk of elimination from the competition.

Additional information

1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie)only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties.

2) This is the sole call for competition for this service.

3) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers.

4) Contract award will be subject to the approval of the competent authorities.

5) It will be a condition of award that candidates and all sub-contractors produce a valid Tax Clearance Certificate from the Irish Revenue Commissioners as part of their application for participation in the competition.

6) If for any reason it is not possible to admit to the framework agreement one or more of the tenderers invited following the conclusion of this competitive process, the contracting authority reserves the right to invite the next highest scoring tenderer(s) to join the framework agreement as appropriate.

If, following the conclusion of the competitive process, it is not possible to award the initial contract to the designated successful tenderer; or if having awarded the initial contract the contracting authority considers that the successful tenderer has not met its obligations; the contracting authority reserves the right to award the initial contract to the framework member with the next highest score on the basis of the original competition and as tendered by that party. This shall be without prejudice to the right of the contracting authority to cancel this competitive process and/or initiate a new contract award procedure at its sole discretion.

7) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time.

8) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words “or equivalent“ will always be appended.

9) Operation of the framework:

Those admitted to the framework will be entitled to due consideration for all contracts awarded under that framework. However no guarantee can be given that any contract will be awarded to any given firm within a framework. The contracting authority at its sole discretion reserves the right to engage in a separate procurement procedure for any contract arising within the lifetime of the framework.

At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time.

10) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of questionnaires with missing or incomplete information. Therefore, candidates are advised to ensure that they return fully completed questionnaires in order to avoid the risk of elimination from the competition.

Object
Scope of the procurement
Short description:

Custodial Locking systems are defined as an integrated locking systems for the purposes of restricting movement of incarcerated persons within the prison

The tender is divided into 5 lots which are geographical, there is a high degree of commonality in the systems currently deployed in each geographic area.

This tender will comprise support and maintenance services relating to the Provision of Maintenance Services for existing Custodial Locking and security systems.

It is anticipated that the duration of any Contract will include an Initial Term of up to four (4) years, with the option at the Contracting Authority’s discretion to extend for durations deemed appropriate.

Lot number: 1
Title of the lot: 1) Mountjoy Prison, Mountjoy Progression Unit, Training Unit, Dochas Centre, Arbour Hill
Short description:

A framework agreement for each lot will be established on foot of this tender competition for the Provision of Maintenance Services for existing Custodial Locking and Security systems and the Supply and Installation of additional locking systems services. The maintenance of locking systems includes both planned schedule maintenance, the provision of a 24 hour call center for unplanned maintenance call outs and unplanned maintenance, furthermore this may involve the supply and installation of additional locking systems that are essential to maintain a high level of standardisation throughout the system

Lot number: 2
Title of the lot: 2) Wheatfield P.O.D, Cloverhill Prison
Short description:

A framework agreement for each lot will be established on foot of this tender competition for the Provision of Maintenance Services for existing Custodial Locking and Security systems and the Supply and Installation of additional locking systems services. The maintenance of locking systems includes both planned schedule maintenance, the provision of a 24 hour call centre for unplanned maintenance call outs and unplanned maintenance, furthermore this may involve the supply and installation of additional locking systems that are essential to maintain a high level of standardisation throughout the system

Lot number: 3
Title of the lot: 3) Midlands Prison, Portlaoise Prison, Brian Stack House
Lot number: 4
Title of the lot: 4) Castlerea Prison, Loughan House
Lot number: 5
Title of the lot: 5) Cork Prison, Limerick Prison
Quantity or scope:

Description of options:

While the frameworks will be established for 15 years individual contracts will be for periods of 4 years, at the discretion of the contracting authority and subject to approval of all relevant competent authorities, satisfactory performance, ongoing need, budget availabilty and satisfactory performance.

Time frame for subsequent contracts: 180 months
Duration: 180 months
Reference number: LSFA21
Place of performance
Main site or place of performance: various

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity:

In order to be considered, candidates must complete the qualification questionnaire available to download from the Irish Government Procurement Opportunities Portal…

… (www.etenders.gov.ie). Please refer to System ID / RFT ID 197201.

… (www.etenders.gov.ie).

Economic and financial standing:

In order to be considered, candidates must complete the qualification questionnaire available to download from the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie).

Minimum level(s) of standards:

Minimum level(s) of standards possibly required ( if applicable).

In order to be considered, candidates must complete the qualification questionnaire available to download from the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie).

Technical and professional ability:

In order to be considered, candidates must complete the qualification questionnaire available to download from the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie).

Contract execution
Deposits and guarantees required: As stated in tender documents (if applicable)
Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them: As stated in tender documents (if applicable)
Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

A grouping, if successful, may be required to contract as a single entity having joint and several liability but subject to the agreement of the contracting parties. If it is proposed to sub-contract the delivery of any portion of the initial contract or any subsequent contract under the framework, it may be a condition of award of contract that both the service provider and any proposed sub-contractor enter simultaneously into a collateral warranty with the contracting authority for the relevant portion of that contract

Execution of the service is reserved to a particular profession: The Candidate must hold and maintain a Private Security Authority Licence.
Names and professional qualifications of the staff ✅

Procedure
Duration of the framework agreement in years: 15
Justification for framework agreement duration over four years:

The term of the proposed framework agreement exceeds seven years on the basis that the expected service life of any delivered items, installations or systems, and the technical difficulties which a change of supplier would cause.

Envisaged number of candidates: 5
Objective criteria for selection:

Responses to the questionnaire will be assessed in accordance with the selection criteria, weightings and minimum rules stated. It is envisaged that the top 5 scoring candidates (subject to the number and quality of applications received) that also meet the minimum requirements and rules of the competition will be invited to tender in respect of each lot).

Languages
Language: English 🗣️

Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Simon Mezza
Address of the buyer profile: http://irl.eu-supply.com/ctm/Supplier/CompanyInformation/Index/214 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=196190&B=ETENDERS_SIMPLE 🌏
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=196190&B=ETENDERS_SIMPLE 🌏

Reference
Additional information

2) This is the sole call for competition for this service.

3) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers.

4) Contract award will be subject to the approval of the competent authorities.

5) It will be a condition of award that candidates and all sub-contractors produce a valid Tax Clearance Certificate from the Irish Revenue Commissioners as part of their application for participation in the competition.

6) If for any reason it is not possible to admit to the framework agreement one or more of the tenderers invited following the conclusion of this competitive process, the contracting authority reserves the right to invite the next highest scoring tenderer(s) to join the framework agreement as appropriate.

If, following the conclusion of the competitive process, it is not possible to award the initial contract to the designated successful tenderer; or if having awarded the initial contract the contracting authority considers that the successful tenderer has not met its obligations; the contracting authority reserves the right to award the initial contract to the framework member with the next highest score on the basis of the original competition and as tendered by that party. This shall be without prejudice to the right of the contracting authority to cancel this competitive process and/or initiate a new contract award procedure at its sole discretion.

7) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time.

8) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words “or equivalent“ will always be appended.

9) Operation of the framework:

Those admitted to the framework will be entitled to due consideration for all contracts awarded under that framework. However no guarantee can be given that any contract will be awarded to any given firm within a framework. The contracting authority at its sole discretion reserves the right to engage in a separate procurement procedure for any contract arising within the lifetime of the framework.

At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time.

10) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of questionnaires with missing or incomplete information. Therefore, candidates are advised to ensure that they return fully completed questionnaires in order to avoid the risk of elimination from the competition.

Complementary information
Review body
Name: High Court
Postal address: Four Courts, Inns Quay
Postal town: Dublin
Postal code: D07N972
Country: Ireland 🇮🇪
E-mail: highcourtcentraloffice@courts.ie 📧
Phone: +353 18886000 📞
Internet address: http://www.courts.ie 🌏
Recurrent procurement
180 months
Source: OJS 2021/S 171-448011 (2021-08-31)

Contract award notice (2022-08-16)
Object
Scope of the procurement
Total value of the procurement: 18 750 000 💰
Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Contracting authority
Contact
Internet address: http://1 🌏

Reference
Dates
Date dispatched: 2022-08-16 📅
Publication date: 2022-08-19 📅
Identifiers
Notice number: 2022/S 159-455263
Refers to notice: 2021/S 171-448011
OJ-S issue: 159

Procedure
Award criteria
Criterion: 1. Cost (30)
2. Key nominated personnel for planned and unplanned services (35)
3. Methodology for delivery of the services (35)

Award of contract
Name: Chubb Ireland Ltd
Postal address: Unit 2 Birch Avenue, Stillorgan Industrial Park,
Postal town: Dublin
Postal code: A94 A2C4
Country: Ireland 🇮🇪
E-mail: martina.hanlon@chubb.ie 📧
Internet address: http://www.chubb.ie 🌏
Name: The Lava Group (NI) Limited
Postal address: 17 Falcon Road,
Postal town: Belfast
Postal code: BT12 6RD
Country: United Kingdom 🇬🇧
E-mail: p.davidson@thelavagroup.co.uk 📧
Internet address: http://www.thelavagroup.co.uk 🌏

Contracting authority
Identity
National registration number: 027640
NI616376
Contact
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=201801&B=ETENDERS_SIMPLE 🌏
Source: OJS 2022/S 159-455263 (2022-08-16)

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